Work Session Minutes Tuesday, April 1, :00 AM Present: Charlotte J. Nash, Jace Brooks, Lynette Howard, Tommy Hunter & John Heard

Transcription

1 Present: Charlotte J. Nash, Jace Brooks, Lynette Howard, Tommy Hunter & John Heard I. Call To Order II. Approval of Agenda {Action: Approved Motion: Howard Second: Hunter Vote: 5-0; Nash-Yes; Brooks- Yes; Howard-Yes; Hunter-Yes; Heard-Yes} 1. Commissioners Approval to accept the resignation of Andy Copeland from the Human Relations Commission. Term Expires August 31, Approval to accept the resignation of Larry Still from the Merit Board. Term Expires December 31, District 4/Heard Approval to fill the unexpired term of Larry Still from the Merit Board. Term Expires December 31, District 4/Heard Approval of appointment to the Stormwater Authority. Term Expires December 31, Seat 1 Discussion Brooks Approval of appointment to the Stormwater Authority. Term Expires December 31, Seat 2 Discussion Hunter Approval of appointment to the Stormwater Authority. Term Expires December 31, Seat 3 Discussion Hunter Approval of appointment to the Stormwater Authority. Term Expires December 31, Seat 4 Discussion - Heard

2 Page 2 1. Commissioners Approval of appointment to the Stormwater Authority. Term Expires December 31, Seat 5 Consent Nash Appoint James Orr Approval to appoint Dr. Scott Batterton to the Stormwater Authority. Term Expires December 31, Seat 7/Municipality Appointment Discussion Hunter 2. Multiple Departments Approval to renew BL026-12, video surveillance repair and installation services on an annual contract (April 18, 2014 through April 17, 2015), Department of Community Services and Department of Support Services, to GC&E Systems Group, Inc., base amount $193, This contract is funded 78% by the 2009 SPLOST Program, 17% by the Administrative Support Fund and 5% by various other funds. (Staff Approval to renew BL010-12, purchase of groceries on an annual contract (March 21, 2014 through March 20, 2015), Department of Corrections, Department of Community Services, and Sheriff s Department, with Good Source Solutions, S & S Institutional Foods, dba Samples Institutional Foods, Southeastern Paper Group, Sutherlands Foodservice, Inc., Sysco Atlanta, US Foods, and Benjamin Foods, LLC, base amount $1,196, (cost savings of approximately $194,876.25). This contract is funded 87% by the General Fund and 13% by the Atlanta Regional Commission. (Staff Consent Hunter 3. Community Services/Phil Hoskins Approval to renew BL020-12, poured in place concrete and associated miscellaneous site work on an annual contract (April 18, 2014 through April 17, 2015), with DAF Concrete, Inc., base bid $260, This contract is funded 92% by the 2009 SPLOST fund and 8% by the Recreation Fund. (Staff

3 Page 3 3. Community Services/Phil Hoskins Approval/authorization for Chairman to approve cooperative letter of agreement and to accept a $79, donation from the non-profit organization, Friends of Gwinnett County Senior Services (FRIENDS). These funds will be used to serve Home Delivered Meals to seniors currently on the Gwinnett County Senior Services waiting list. Also, to provide emergency meals and Boost Supplements to seniors in need. (Staff Recommendation: approval) Approval/authorization for Chairman to approve cooperative letter of agreement and to accept a $25, donation from the non-profit organization, Friends of Gwinnett County Senior Services (FRIENDS). These funds will be used to provide medical transportation services, as well as transportation to and from the Senior Centers, to eligible seniors currently on the Gwinnett County Senior Services waiting list. (Staff Consent Brooks 4. County Administration Ratification of employment agreement with Phil Hoskins, Deputy County Administrator, for recording purposes. Consent Hunter Ratification of employment agreement with Darrell Johnson, Warden, Department of Corrections, for recording purposes Ratification of employment agreement with Maria Woods, Chief Financial Officer and Director of Financial Services, for recording purposes Ratification of employment agreement with Abe Kani, Director of Information Technology, for recording purposes.

4 Page 4 5. Financial Services/Maria Woods Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioners Office. Adjustments amount to an increase of assessed value in the amount of $17,090.00, a decrease in assessed value of $502,600.00, for a net decrease of $485, for tax years 2008 thru (Staff Consent Brooks Approval of the February 28, 2014 Monthly Financial Status Report and ratification of all budget amendments Approval/authorization to adopt Debt Management Policy and Business Expenditure Policy with an effective date of April 1, Authorization for the Chairman to execute the policies subject to approval by the Law Department. 6. Fire Services/Casey Snyder Approval/authorization for the Chairman to execute Change Order No. 1 with Children's Healthcare of Atlanta to amend the term for a period of three (3) years beginning February 1, 2014 and ending January 31, 2017; and to replace exhibit C in its entirety. There is no cost associated with this change order. Subject to approval by Law Department. (Staff Recommendation: approval) 7. Human Resources/Scott Fuller Approval to renew RP004-13, provide comprehensive wellness program on an annual contract, (July 17, 2014 through December 31, 2014), to Asset Health, base amount $299, This contract is funded by the Group Self-Insurance Fund. (Staff

5 Page 5 8. Information Technology Services/Richard Reagan Approval to increase BL107-13, purchase, installation & removal of rocket cellular modems and the purchase of supporting software on an annual contract, (12/04/13 through 12/03/14), with Utility Associates, Inc., increase base amount from $336, to $833, (increase to contract value $496,850.00). This increase will be funded 62% by the Administrative Support Fund and 38% by various other funds. (Staff Approval to renew BL017-12, purchase of semi-ruggedized and fully-ruggedized notebook computers on an annual contract (April 18, 2014 through April 17, 2015), with CDW Government, LLC, base amount $202, This project is funded by the Capital Project Fund. (Staff Approval to renew OS40, Syscon jail management system software maintenance on an annual contract (May 01, 2014 through April 30, 2015), with Syscon Justice Systems, Ltd., amount not to exceed $174, This project is funded by the Administrative Support Fund. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Consent Nash Approval to renew OS071, Microsoft Select agreement on an annual contract (July 01, 2014 through June 30, 2015), with Dell Marketing LP, contract was competitively procured by the State of Georgia, base amount $115, This contract is funded 87% by Capital Project Fund, 9% by the Water & Sewer Renewal & Extension Fund, and 4% by the Stormwater R & E Fund. (Staff Recommendation: Approval)

6 Page 6 8. Information Technology Services/Richard Reagan Approval to renew RP040-11, desktop computer hardware leasing for the Department of Information Technology Services on a lease agreement (March 31, 2014 through March 30, 2015), with Dell Marketing L.P., base amount $994, This contract is funded 46% by the General Fund and 54% by various other funds. (Staff Approval to renew RP003-11, maintenance of computers, printers, scanners and peripheral devices on an annual contract (June 22, 2014 through June 21, 2015), to PC Specialists, Inc., dba Technology Integration Group (TIG), base amount $129, This contract is funded 75% by the Administrative Support Fund and 25% by the General Fund. (Staff 9. Law Department/Van Stephens Approval/authorization for the Chairman to execute any and all documents pertaining to the settlement of Civil Action File Number 09-A , Gwinnett County v. Pointebrand, LLC, Civil Action File Number 09-A , Gwinnett County v. Pointbrand II, LLC, and Civil Action File Number 12-A , Gwinnett County v. Pointebrand III, LLC for the acquisition of a permanent sewer force main easement and temporary construction easements over property owned by the Defendants located in parcel numbers , , and , by paying a total of $672, including the amounts previously deposited, subject to review and approval by the Law Department. District 1/Brooks. Consent Brooks Approval/authorization for the Chairman to execute any and all documents necessary to effectuate an Amendment to Parking, Access and Construction Easement with The Village at Gwinnett Stadium, LLC, the Gwinnett Convention and Visitors Bureau, Inc., and the Atlanta National League Baseball Club, Inc., reconfiguring existing parking at the Gwinnett Braves Stadium, subject to review and approval by the Law Department.

7 Page Police Services/Charlie Walters Award BL016-14, engine overhaul of police helicopter, to the low bidder, Vector Aerospace Helicopter Services, Inc., amount not to exceed $150, This contract is funded by the Police Fund. (Staff Recommendation: Award) 11. Sheriff/R. L. Conway Approval/authorization for the Chairman to execute a Memorandum of Understanding, Inmate Temporary Housing, between Gwinnett County, Georgia, and its Sheriff, and Fulton County, Georgia, and its Sheriff, the amount for said Understanding not to exceed $377, Subject to review and approval by the Law Department. Discussion Nash 12. Transportation/Kim Conroy Award BL018-14, resurfacing of County roads on a term contract, to low bidder, E.R. Snell Contractor, Inc., base bid $14,607, Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded 42% by the 2009 SPLOST Program, 30% by the Georgia Department of Transportation, 18% by the 2005 SPLOST Program, and 10% by the City of Peachtree Corners. (Staff Recommendation: Award) Approval to incorporate Wind Lake Estates into the Gwinnett County Street Lighting Program, F The estimated upfront capital installation cost for the street lights is $6, and the estimated annual revenue and operating costs are $2, Subject to approval by Law Department. The capital installation costs are funded 100% by the 2009 SPLOST Program. District 3/Hunter (Staff Consent Hunter

8 Page Transportation/Kim Conroy Approval to incorporate Flowers Cove into the Gwinnett County Street Lighting Program, F The estimated upfront capital installation cost for the street lights is $1, and the estimated annual revenue and operating costs are $ Subject to approval by Law Department. The capital installation costs are funded 100% by the 2009 SPLOST Program. District 2/Howard (Staff 13. Water Resources/Ron Seibenhener Award BL122-13, Lanier Filter Plant Filter Gallery Pipe Recoating, to low bidder, Llamas Coatings, Inc., amount not to exceed $228, Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Water & Sewer Renewal & Extension Fund. District 4/Heard. (Staff Recommendation: Award) Award BL005-14, Brandywine Trail sanitary sewer rehabilitation project, to low bidder, M.V.P Piping Company, Inc., amount not to exceed $154, Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Water & Sewer Renewal & Extension Fund. District 2/Howard (Staff Recommendation: Award) Award BL014-14, Main Street (Lilburn) water main replacement and sanitary sewer extension project, to low bidder, Gary s Grading & Pipeline Co., Inc., amount not to exceed $2,075, Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Water & Sewer Renewal & Extension Fund. District 2/Howard. (Staff Recommendation: Award)

9 Page Water Resources/Ron Seibenhener IV. Old Business Approval to renew BL032-10, sanitary sewer easement maintenance program on an annual contract (May 19, 2014 through May 18, 2015), with The Dickerson Group, Inc., base bid $1,193, This contract is funded by the Water and Sewer Operating Fund. (Staff Consent Brooks 1. Commissioners Approval of appointment to the Tree Advisory Committee. Term Expires December 31, Incumbent Matt Houser. District 2/Howard. (Tabled on 03/25/2014) Approval to appoint Planning & Development Recommendation, Iva Hoyle, Registered Landscape Architect, to the Development Advisory Committee. Term Expires December 31, (Tabled on 03/18/2014) 2. Planning & Development/Bryan Lackey Rezoning CIC , Applicant: Home Depot U.S.A., Owner: HD Development of Maryland, Change in Conditions to Relocate Outdoor Sales Area on Property Zoned C-2, District 7 Land Lot 008 Parcel 035, 800 Block of Lawrenceville-Suwanee Road, Acres. District 4/Heard (Tabled on 03/25/2014)(Public hearing was held)[planning Department Recommendation: Deny][Planning Commission Recommendation: Deny]

10 Page 10 IV. Old Business 2. Planning & Development/Bryan Lackey Rezoning RZR , Applicant: FD Communities, LLC, Owner: Estate of Annie Lou Nash, O-I & R-100 to R-ZT, Single- Family Subdivision (Reduction in Buffers), District 6 Land Lot 091 Parcel 006, Blocks of Five Forks Trickum Road, 4200 Block of Cedar Bluff Way, Acres. District 2/Howard (Tabled on 03/25/2014)(Public hearing was held)[planning Department Recommendation: Approve with Conditions As R-75 Modified][Planning Commission Recommendation: Approve with Conditions as R-75 Modified] V. Adjournment {Action: Approved Motion: Hunter Second: Howard Vote: 5-0; Nash-Yes; Brooks- Yes; Howard-Yes; Hunter-Yes; Heard-Yes}