MINUTES WASHINGTON COUNTY BOARD OF COMMISSIONERS JUNE 20, 2017

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1 MINUTES WASHINGTON COUNTY BOARD OF COMMISSIONERS CONVENED: 10:06 a.m. JUNE 20, 2017 BOARD OF COMMISSIONERS: Chair Andy Duyck Vice Chair Greg Malinowski Commissioner Dick Schouten Commissioner Roy Rogers Commissioner Bob Terry STAFF: Robert Davis, County Administrator Paul Hathaway, Sr. Assistant County Counsel Stephen Roberts, Policy Analyst, LUT Sambo Kirkman, Associate Planner, LUT Mary Gruss, Chief Finance Officer, SS Bill Gaffi, General Manager, CWS Andy Braun, CWS Mark Poling, Department Director, Business Services, CWS Chuck Schable, Audiovisual Technician Barbara Hejtmanek, Recording Secretary PRESS: Peter Wong, Pamplin Media Group 1. ORAL COMMUNICATION (2-MINUTE OPPORTUNITY) None. 2. CONSENT AGENDA Chair Duyck announced the following modifications to the Consent Agenda: Items m. and y. contain number revisions in the text of the agenda items. There is award of bid on item n. to Corpac Construction Co. in the amount of $574, It was moved to adopt the Consent Agenda, as modified. Motion Rogers 2 nd Malinowski

2 APPROVAL OF MINUTES: June 6, 2017 CLEAN WATER SERVICES 2.a. CWS MO Approve Stipulated Settlement Agreement between Clean Water Services and Lieb Foods LLC (All CPOs) (Approved Under Consent Agenda) 2.b. CWS MO Approve Contract for Workers Compensation Insurance for Fiscal Year with Special Districts Insurance Services (Approved Under Consent Agenda) 2.c. CWS MO Authorize General Manager to Settle Clean Water Services Claim No (Approved Under Consent Agenda) 2.d. CWS MO Approve First Amendment to Loan Agreement between Clean Water Services and Clean Water Institute (Approved Under Consent Agenda) 2.e. CWS RO Adopt Capital Improvements Program for Fiscal Years (All CPOs) (Approved Under Consent Agenda) 2.f. CWS RO Adopt Resolution and Order Transferring Previously Approved Fiscal Year Appropriations (All CPOs) (Approved Under Consent Agenda) 2.g. CWS MO Approve Seventh Amendment to the Contract for Landscape Maintenance Services with Relay Resources, Formerly Known as Portland Habilitation Center, Inc. (CPO 4K) (Approved Under Consent Agenda) 2.h. CWS MO Award Contract to Construct the Cedar Hills Rehabilitation Phase 2 Project No to Emery & Sons Construction Group, a General Partnership (CPO 1) (Approved Under Consent Agenda)

3 2.i. CWS MO Award Contract to Construct the Rock Creek East and West Blower Buildings Roofing Replacement Project No to Powless Construction Company LLC DBA Spearhead Roofing LLC (CPO 1) (Approved Under Consent Agenda) COUNTY ADMINISTRATIVE OFFICE 2.j. RO Adopt Year-End Budget Adjustments to the Fiscal Year Washington County Budget (All CPOs) (Approved Under Consent Agenda) 2.k. RO Adopt Supplemental Budget for Fiscal Year (Approved Under Consent Agenda) COUNTY ADMINISTRATIVE OFFICE 2.l. RO Authorize Application for a Metro 2040 Planning and Development Grant Getting Ahead of the Curve: Proactive Planning for Urban Reserves in Washington County (All CPOs) (Approved Under Consent Agenda) 2.m. RO Approve Changes and Levy Assessments for Fiscal Year Road Maintenance Local Improvement Districts (MLIDs) (All CPOs) (Approved Under Consent Agenda) 2.n. MO Approve Bid Award and Execute Contract for the SW 80 th Avenue Culvert #1560 Replacement Project (CPO 4M) (Approved Under Consent Agenda) HEALTH AND HUMAN SERVICES 2.o. MO Accept Proposals and Authorize Contracts for Outpatient Substance Use Treatment Services and Drug Free Housing ( P) (Approved Under Consent Agenda)

4 2.p. MO Approve Intergovernmental Agreement with the State of Oregon for Environmental Health Services (Approved Under Consent Agenda) OFFICE OF COMMUNITY DEVELOPMENT 2.q. MO Award Contracts for the Wood Stove Exchange Program ( P) (Approved Under Consent Agenda) 2.r. MO Approve Home Consortium Cooperation Agreement Amendment with Cities of Beaverton and Hillsboro for FY (Approved Under Consent Agenda) SHERIFF S OFFICE 2.s. MO Accept Oregon Department of Transportation, Transportation Safety Grant (Approved Under Consent Agenda) SUPPORT SERVICES 2.t. MO Authorize Purchase Orders for Automotive and Equipment Repair, Maintenance and Parts ( SA) (Approved Under Consent Agenda) 2.u. MO 17=164 Authorize Purchase Orders for Miscellaneous Vehicle Acquisition ( SA) (Approved Under Consent Agenda) 2.v. RO Approve Resolution and Order Adopting the Fiscal Year Pay Plan Adding New Classifications and Incorporating Pay Adjustments for Certain Represented and Non- Represented Classifications (Approved Under Consent Agenda) 2.w. MO Authorize Private Sale of County-Owned Real Property Described as 1S117CA12000 to Mila & Radoslav Injac (CPO 6) (Approved Under Consent Agenda)

5 2.x. MO Consider Approval of the Collective Bargaining Agreement between Washington County and the Oregon Nurses Association (ONA) (Approved Under Consent Agenda) 2.y. MO Accept Bid/Award Contract for Range Construction in the Public Safety Training Center ( B) (Approved Under Consent Agenda) 3. BOARDS AND COMMISSIONS 3.a. MO Appoint Emergency Medical Services (EMS) Advisory Council Members There was a motion to appoint Mark Frankum, Gail Madsen and Michael Duyck each to three year terms beginning July 1, 2017 and expiring June 30, Motion Schouten 2 nd Terry Chair Duyck announced that there will be a joint staff report and public hearing for the next five budget items. He indicated that there will be separate votes on each item. 4. BUDGET PUBLIC HEARINGS CAO, ESPD, NBCSD, SDL AND URMD 4.a. RO Adopt the Fiscal Year Budget, Make Appropriations and Levy Taxes for Washington County (All CPOs) Mary Gruss stated that the Budget Committee unanimously approved a $1.2 billion budget at its meeting on May 18, She added that the Committee also approved the levying of the permanent tax rates for the County, Public Safety Local Option Tax Levy, Library Local Option Tax Levy and an amount for general obligation bonds. Ms. Gruss recommended that the Board consider additional adjustments to the approved budget. She said that these adjustments are summarized in Exhibits A and B to the Resolution and Order and include carryovers and budget revisions. The public hearing was opened. No public testimony was offered. The public hearing was closed.

6 It was moved to approve the Resolution and Order adopting the budget, making appropriations and levying taxes. Motion Rogers 2 nd Schouten 4.b. ESPD RO 17-2 Adopt the Fiscal Year Budget, Make Appropriations and Levy Taxes for the Enhanced Sheriff s Patrol District (All CPOs) It was moved to approve the Resolution and Order adopting the budget, making appropriations and levying taxes. Motion Terry 2 nd Malinowski 4.c. NBCSD RO 17-1 Adopt the Fiscal Year Budget, Make Appropriations and Levy Taxes for the North Bethany County Service District for Roads (All CPOs) It was moved to approve the Resolution and Order adopting the budget, making appropriations and levying taxes. Motion Malinowski 2 nd Terry 4.d. SDL RO Adopt the Fiscal Year Budget, Make Appropriations for the Service District for Lighting No. 1 (SDL No. 1) (All CPOs) It was moved to approve the Resolution and Order adopting the budget and making appropriations. Motion Schouten 2 nd Rogers

7 4.e. URMD RO 17-1 Adopt the Fiscal Year Budget, Make Appropriations and Levy Taxes for the Urban Road Maintenance District (All CPOs) It was moved to approve the Resolution and Order adopting the budget, making appropriations and levying taxes. Motion Malinowski 2 nd Terry Chair Duyck remarked that there have been multiple meetings on the budget before today. 5. PUBLIC HEARINGS CLEAN WATER SERVICES 5.a. CWS MO Hold a Public Hearing, Adopt Findings, Waive Competitive Bidding Requirements and Approve the Use of a Progressive Design-Build Procurement Process for the Tualatin Interceptor and Siphon Improvement Project No (CPO 4 & 5) Andy Braun stated that the purpose of this hearing is to adopt findings to waive the traditional competitive bid process and to approve the use of a progressive design-build procurement process to select a consultant-contractor team to design and construct the upper Tualatin sewer. He said that the project includes the upsize of approximately 11,000 linear feet of large diameter sewer and the addition of lines at the siphons under the Tualatin River at King City and Cook Park in Tigard. Mr. Braun stated that Clean Water Services Conveyance Management Team is confident that this project approach will ensure selection of a qualified team, provide substantial cost savings and accelerate the overall project schedule. The public hearing was opened. No public testimony was given. The public hearing was closed. It was moved to approve the District s proposed findings, waive competitive bidding requirements and approve the use of the Progressive Design-Build Procurement Process for the Tualatin Interceptor and Siphon Improvement Project No Motion Terry 2 nd Rogers

8 5.b. CWS RO 17-9 Hold Public Hearing and Adopt Rates and Charges Resolution and Order for Fiscal Year (All CPOs) Bill Gaffi suggested that the Board combine the presentation of this item and the budget item to avoid duplication. Mr. Gaffi narrated a PowerPoint, a copy of which may be found in the Meeting File. He reviewed that CWS reviewed its budget in a meeting with the Budget Committee and the Board of Commissioners. Mr. Gaffi said that CWAC has been kept apprised of development of the budget proposal throughout the year. He listed the challenges ahead for the Agency: Water supply planning and security Changing weather patterns Increasing regulatory requirements Substantial growth in the service area Aging infrastructure Relative to growth, Mr. Gaffi reported that 27 people per day move into Washington County. He pointed out that they require facilities, maintenance and operation of the facilities. In terms of investment priorities, Mr. Gaffi continued to focus attention on: Repair and replacement of infrastructure Protecting and restoring the watershed Optimization System expansion Resource recovery Mr. Gaffi displayed a chart showing how the Agency is able to do more with less. He said that over the years, Clean Water Services has undertaken extensive efforts to increase the effectiveness and efficiency of its services. Mr. Gaffi reported that today, CWS serves nearly 200,000 more people than twenty years ago providing a broader range of additional services and a greater intensity of services. He added that this is being achieved with significantly less employees than twenty years ago also. Mr. Gaffi explained that this has required a lot of attention to business processes. Mark Poling provided FY 2018 major rate assumptions: Sanitary monthly rate increase (3%) Sanitary SDL increase to $5,500 per EDU from $5,300 (4%) SWM monthly rate increase of $0.50 per EDU per month (6.5%) SWM SDC increase to $530 per ESU from $510 (4%)

9 Average monthly combined increase $1.76 (3.54%) Assumed service area growth of 1.5% Mr. Poling showed a graph displaying comparable monthly rates for He said that it is always nice to keep rates down, which he credited to the leadership of the Board and General Manager. Mr. Poling s graph showed other service providers in the region and how their rates compare with ours. He reviewed that Board direction calls for keeping rate increases small and predictable. Mr. Poling displayed pie charts to show current revenues and expenditures. He said that most of CWS revenue comes from service charges, with the remainder coming from system development charges, and other miscellaneous charges. Mr. Poling stated that capital improvements represent the largest part of the expenditures and listed the other components. The public hearing was opened. Tony Weller, Chair, Clean Water Services Budget Committee, spoke of the continued effort to keep rate increases under control. He attributed this to the re-engineering effort. Mr. Weller said that the need to borrow money has come down, which says a lot about management. He stated that there are continued efforts to innovate and there is a holistic approach to what is done in the basin. Mr. Weller said that it was a pleasure to serve on the Budget Committee and on CWAC. Chair Duyck thanked Mr. Weller for his years of service. It was obvious to the Chair that Mr. Weller sees the big picture since he has served so long. Commissioner Schouten thanked Mr. Weller for consistently offering his thoughts to the Board throughout the years. Commissioner Malinowski was pleased to hear what a good job staff is doing. Mr. Weller expressed appreciation for the ability to problem solve together. The public hearing was closed. It was moved to adopt the Resolution and Order with the administrative provisions and fee changes effective July 1, Motion Schouten 2 nd Malinowski

10 5.c. CWS RO Hold Public Hearing and Adopt Resolution and Order to Adopt Clean Water Services Fiscal Year Budget and Make Appropriations (All CPOs) It was moved to approve the Resolution and Order adopting the FY Budget in the sum total of $566,392,100 and make appropriations as detailed in Exhibit A to the Resolution and Order. Motion Terry 2 nd Schouten Chair Duyck announced that because the following annexations are of the same property to different service districts, there will be one staff report and a joint public hearing for all of them. Following that, he said that each item will be voted on separately. 6. PUBLIC HEARINGS LAND USE AND TRANSPORTATION 6.a. RO Consider the Annexation of Five (5) Parcels and Right-of-Way on NW Kaiser Road Totaling Approximately 83 Acres into the Tualatin Hills Park & Recreation District ( LRP/BC) (CPO 7) Sambo Kirkman stated that Casefiles through are requests by Polygon WLH, LLC to annex five parcels and right-of-way on NW Kaiser Road totaling approximately 83 acres into five service districts. She said that based on the facts and findings of the staff report dated June 5, 2017, she recommends that the Board adopt the Resolution and Orders approving these annexations, with the approvals becoming effective immediately. The public hearing was opened. No public testimony was provided. The public hearing was closed. It was moved to: Adopt a Resolution and Order approving the annexation with the approval becoming effective immediately. Authorize the Chair to sign the Resolution and Order for Service District Annexation LRP/BC. Motion Malinowski 2 nd Terry

11 6.b. RO Consider the Annexation of Five (5) Parcels and Right-of-Way on NW Kaiser Road Totaling Approximately 83 Acres into the Tualatin Valley Water District ( LRP/BC) (CPO 7) It was moved to: Adopt a Resolution and Order approving the annexation with the approval becoming effective immediately. Authorize the Chair to sign the Resolution and Order for Service District Annexation LRP/BC. Motion Terry 2 nd Malinowski 6.c. RO Consider the Annexation of Five (5) Parcels and Right-of-Way on NW Kaiser Road Totaling Approximately 83 Acres into the Clean Water Services District ( LRP/BC) (CPO 7) It was moved to: Adopt a Resolution and Order approving the annexation with the approval becoming effective immediately. Authorize the Chair to sign the Resolution and Order for Service District Annexation LRP/BC. Motion Terry 2 nd Rogers 6.d. RO Consider the Annexation of Five (5) Parcels and Right-of-Way on NW Kaisser Road Totaling Approximately 83 Acres into the Enhanced Sheriff s Patrol District ( LRP/BC) CPO 7) It was moved to: Adopt a Resolution and Order approving the annexation with the approval becoming effective immediately.

12 Authorize the Chair to sign the Resolution and Order for Service District Annexation LRP/BC. Motion Rogers 2 nd Schouten 6.e. RO Consider the Annexation of Five (5) Parcels and Right-of-Way on NW Kaiser Road Totaling Approximately 83 Acres into the Urban Road Maintenance District ( LRP/BC) (CPO 7) It was moved to: Adopt a Resolution and Order approving the annexation with the approval becoming effective immediately. Authorize the Chair to sign the Resolution and Order for Service District Annexation LRP/BC. Motion Schouten 2 nd Terry 7. PUBLIC HEAIRNG SUPPORT SERVICES 7.a. RO Adopt Fee Schedule for Fiscal Year The Chair dispensed with the staff report. The public hearing was opened. No public testimony was offered. The public hearing was closed. It was moved to adopt the Resolution and Order approving the fiscal year fee schedule. Motion Schouten 2 nd Terry

13 8. PUBLIC HEARING SERVICE DISTRICT FOR LIGHTING NO. 1 8.a. SDL RO Approve Changes for Fiscal Year for the Service District for Lighting (All CPOs) Chair Duyck dispensed with the staff report. The public hearing was opened. No public testimony was given. The public hearing was closed. It was moved to adopt the Resolution and Order to approve the changes for Fiscal Year , as outlined in Exhibit A-2 for the Service District for Lighting and levy assessments for Fiscal Year Motion Schouten 2 nd Terry 9. ORAL COMMUNICATION (5-MINUTE OPPORTUNITY) None. 10. BOARD ANNOUNCEMENTS Chair Duyck announced the following future meeting schedule: On Tuesday, June 27, 2017, Worksession will begin at 2:00 p.m. and Regular Board Meeting will convene at 6:30 p.m. On Tuesday, July 4, 2017, there will be no meetings due to the 4 th of July holiday. 11. ADJOURNMENT: 10:29 a.m. Motion Schouten 2 nd Rogers MINUTES APPROVED THIS DAY 2017 RECORDING SECRETARY CHAIRMAN

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