WORK SESSION WASHINGTON COUNTY BOARD OF COMMISSIONERS

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WORK SESSION WASHINGTON COUNTY BOARD OF COMMISSIONERS Work Session Date: Title of Topic: Department: Presenter Name(s): Presenter Title(s): January 8, 2019 Length of Time Requested: Board of

1 WORK SESSION WASHINGTON COUNTY BOARD OF COMMISSIONERS Work Session Date: Title of Topic: Department: Presenter Name(s): Presenter Title(s): January 8, 2019 Length of Time Requested: Board of Commissioners Committee Assignments Board of Commissioners Kathryn Harrington Chair 30 minutes LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS: Appointments pdf Internal Appointments pdf Liaisons for WC Boards and Commissions.pdf PURPOSE: To review committee s for the Board of Commissioners to various external boards/committees and to nine of Washington County's internal boards and commissions. To decide if Board liaison positions are needed for any of Washington County's 14 other boards and commissions. SUMMARY OF TOPIC: Members of the Board of Commissioners serve on various committees working collaboratively with other government agencies, non-profits, and associated groups. With the formation of a new Board of Commissioners January 8, 2019, the new Board work group needs to make decisions on assignment opportunities. The work session of January 8, 2019, is proposed to be the first of two discussions on this topic. January 8 will be the overview and key question discussion. A second work session (likely January 15, 2019) is being planned to close on the assignments with any subsequent action to follow. Key Questions: What questions does the Board have about the various opportunities? What positions are each of the Board members interested in holding? Where there are multiple Commissioners interested in a position, how will the Board wish to finalize assignment? : a. That the Commission has a common understanding of the opportunities available (now and in future years). b. That the Commission has a plan to finalize the s in the near future.

2 Board of Commissioners Service on Boards and Committees (updated: December 31, 2018) Arts, Culture Education & Cable AOC Centro Cultural board of directors Meets: Every other month Metropolitan Area Communications Commission (MACC) Meets: Twice a year in June and December Institute of Metropolitan Studies board of directors Meets: Quarterly Washington County Museum Meets: Every 3rd Wednesday of the month at 4:30 p.m. Council of Forest Trust Land Counties (CFTLC) Meets: Annually in Salem recently stepped back. Jonathan Schlueter Jerry Willey Bylaws: One Position shall be reserved for a public official representing WaCo, appointed by the WaCo. The term shall be one year. 190 Per bylaws: Each jurisdiction shall select one representative to serve as its Commissioner; jurisdiction is encouraged to appoint 1 alternate rep. Meetings shall be conducted pursuant to ORS ) Administered by PSU (AOC Subcommittee) Per Charter: Elected officials from six counties, including Washington will serve 3-year terms; may be re-elected for any number of additional terms. Per bylaws: Appointed by the Nominating Committee, which is appointed by the President, to 3-year terms; can serve up to 2 terms total. There is no designated slot for member. Per bylaws: Regarding the Council as a Whole: A county may appoint one of its governing body members as a voting delegate for the county to attend its Annual Meeting in connection with the Annual Fall Conference of the AOC. 1

3 AOCC Land Use & Transportation Association of Oregon and California Counties (AOCC) Board of Directors Meets: Annually Metro Joint Policy Advisory Committee on Transportation (JPACT) Meets: Third Thursday of each month from 7:30 9:00 a.m. at Metro Regional Center. Metro Policy Advisory Committee (MPAC) Jerry Willey Advisory to Metro Advisory to Metro Per bylaws: designates one commissioner to serve as a representative on the AOCC Board of Directors at the annual meeting each year. Term: one (1) year commencing on January 1 Per bylaws: Members will be appointed by the chief elected official of the Jurisdiction ( chair); will serve until removed by appointing jurisdiction. Practice since 90s has been to have the chair serve as alternate. Meets: 2 nd and 4 th Wednesday, 5 to 7 pm at Metro Regional Center Per bylaws: appointed by jurisdiction. NW Area Commission on Transportation Meets: Second Thursday of every month at 1:30 p.m. at various locations. Region 1 Area Commission on Transportation Meets: First Monday of odd months. 2 ( Selects) (ACT Approves) Administered by Col-Pac Per bylaws: One County Commissioner per County; All local governmental agency members are elected officials. Alternates may be elected officials or agency staff. appoints primary and selects alternate. Shall serve for 2 years and may be re-appointed; terms start in January. Administered by ODOT Per bylaws: 1 commissioner per county to be selected by respective governing body and approved by ACT; staggered 4-year terms.

4 Salmonberry Rails and Trails Coalition (identified by the Salmonberry Trail Board of Directors (STB)) Meets: At least once a year for annual meeting of the STB. (ex officio) Administered by State Per Agreement: Stakeholders () designate a member. Washington County is an ex-officio Member. Economic Development Washington County Coordinating Committee (WCCC) Meets: Every 2 nd Monday of the Month in Beaverton City Hall; from noon to 1:30 p.m. Columbia Pacific Economic Development District (Col-Pac) Mary McArthur Meets: 2 nd Thursday of odd months; 10:00 a.m. to noon; locations rotate between 3 counties (Tillamook; Clatsop ; Washington) Jurisdictions participate under bylaws Per bylaws: Representatives are appointed by the City Councils and County. WCCC sends list annually in the spring to confirm s. Practice is that WaCo JPACT rep serves as WCCC chair Per bylaws: Representative of Washington County; appointed by respective County Commissions; 2- year terms Greater Portland Inc. board of directors Janet LaBar Meets: Quarterly; 7:30 a.m. 9:30 a.m. in Portland Location Hillsboro Chamber Executive Committee Deanna Palm Meets: Every 4 th Tuesday of the Month; 7:30 a.m. 9:00 a.m. at the Hillsboro Chamber Ex Officio 501(c)(6) 501(c)(6) Per bylaws: Rep must be senior elected official of a Public Sector (no specific mention of ). Shall be elected by a majority of GPI Directors; shall serve for term of 5 years. Per bylaws: There shall be 4 ex-officio directors... one from the Board of County Commissioners or the County Chair. Selects. 3

5 WC Visitors Association board of directors Carolyn McCormick Meets: Every 3 rd Thursday of Every ODD month of the WCVA site in Beaverton; 8:45 a.m. 10:30 a.m. Westside Economic Alliance (WEA) board of directors Meets: Every 4 th Wednesday of the month at 7:30 a.m. at Kaiser Permanente's Westside Medical Center 501(c)(6) 501(c)(6) Per Bylaws: Shall consist of 1 member of the WaCo. The shall appoint a Commissioner. The term of office shall be 2 years; may serve no more than 3 terms or 6 consecutive years; time served as an officer shall not count toward term limit as Director. Practice has been to designate a seat on the WEA Board of Directors to the Chair., Housing & Community Development Worksystems Inc. board of directors Andrew McGough Meets: First Wednesday of the month from 11:30 a.m. to 1:00 p.m. in Worksystems, Inc. Portland Office Community Action Board of Directors Meets: 3 rd Wednesday, September through June at the Hillsboro Multi- Service Center, located at 1001 SW Baseline Street in Hillsboro, from 5:30pm- 7:00pm. Community Development Block Grant (CDBG) Policy Advisory Board Meets: 2 nd Thursday of each month at 7:00p.m. (various locations within the County) (by invitation only, per bylaws) (primary) Administered by Washington County Per Bylaws: One member of the ; all s shall be made by. 3-Year terms until a successor is appointed (per Consortium Agreement). Per Bylaws: The Board of Directors shall elect elected public officials to serve as Public Sector Directors; Shall serve as a Public Sector Director only while s/he continues to hold public office. Per bylaws: The Board shall consist of one member from Washington County and an alternate. appoints no term limit. 4

6 Public Safety & Emergency Mgmt. Regional Disaster Planning Organization (RDPO) Policy Committee Meets: 3 times per year or more frequently as needed; dates determined by polls Jurisdictions participate under IGA Per SOP: The Committee includes an elected official from each of the region s 5 counties. Each participating Jurisdiction is responsible for selecting its representative. 5

7 Board of Commissioners Service on INTERNAL Boards and Commissions (updated: December 31, 2018) Arts, Culture Education & Cable Board Name Cultural Coalition of Washington County * *Any member = Ex-Officio) Meeting Information Third Thursday in February, May, September and November 3 5 p.m. No term limit. Terms of Service Fairgrounds Advisory Committee * *Any member = Ex-Officio Meets as Needed; Typically on Tuesdays or Wednesdays from 2 5 p.m. No term limit. Fair Board * Voting Position *One member may serve as a member in lieu of lay citizen; approves. Meets every other month or more as needed; Minimum 6 meetings/year Typically first Wednesday of month at 4:30 p.m. at Fair Complex. 1 term = Three Years * (no more than 2 consecutive and complete terms unless otherwise approved by ) Audit & Finance County Audit Committee Land Use & Transportation Rural Roads Operations & Maintenance Advisory Committee (RROMAC) * Ex Officio *District 4 Meets at least two times per year. Meets 2 nd Thursday of the Month at Walnut Street Center, from 7:30 9:30 a.m. 1 term = Three Years (no term limit) No term limit. and Housing Public Safety & Emergency Management Aging & Veterans Services Advisory Council (AVSAC) Public Health Advisory Council Homeless Plan Advisory Committee Public Safety Coordinating Council Liaison Non-Voting Liaison Voting Position Every other month (Jan, Mar, May, July, Sept, and Nov Once monthly on second Tuesday from 5:30 7:30 p.m. at WSCC Meets at least semiannually, with a minimum of one week s notice. Third Friday of month, every two months. AVSAC term ends when Commissioner term ends. No term limit. 1 term = Three Years with re at the pleasure of Term lasts as long as desired by Board of Commissioners. 1

8 Washington County Board of Commissioners Work Session: January 8, 2019 Washington County Boards and Commissions Board of Commissioner Liaison Seats Per the Board s Rules of Procedure for Washington County boards and commissions: The Board may appoint a Commissioner to serve as liaison to any advisory group. NAME OF BOARD OR COMMISSION DEPT MEMBERSHIP Aging & Veterans' Services Advisory Council (AVSAC) Audit Committee Behavioral Health Council liaison voting member Board of Property Tax Appeals Budget Committee Civil Service Commission Cultural Coalition of Washington County Developmental Disabilities Council EMS Advisory Council ESPD Budget Committee Fair Board Fairgrounds Advisory Committee Farm Board of Review Homeless Plan Advisory Committee Housing Advisory Committee Metzger Park Advisory Committee North Bethany Service District Budget Comm. A&T SS/HR WCCLS CAO CAO A&T HS HS SS/Facilities All 5 commissioners are voting members ex officio All 5 commissioners are voting members voting member ex officio voting member All 5 commissioners are voting members 1

9 Washington County Board of Commissioners Work Session: January 8, 2019 Parks & Recreation Advisory Board Planning Commission Public Health Advisory Council Public Safety Coordinating Council Rainbow Lane Special Road District Board Rural Roads Operations and Maintenance Advisory Committee (RROMAC) Solid Waste Advisory Committee Urban Road Maintenance District Advisory Committee (URMDAC) URMD Budget Committee West Slope Community Library Advisory Board SS/Facilities LUT CAO LUT LUT LUT WCCLS non-voting liaison voting member ex officio All 5 commissioners are voting members 2

ADOPTED ORDINANCE HHS HHS

ADOPTED ORDINANCE HHS HHS ADOPTED ORDINANCE 2016 818 12/6/2016 Conduct Second Reading, First Public Hearing of Proposed Ordinance No. 818 - an Ordinance Amending Washington County Code Charter 8.04 Solid Waste Control, Relating