October 10, :00 a.m.

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1 October 10, :00 a.m. Andy Duyck Chairman Dick Schouten District 1 Greg Malinowski District 2 Vice Chair Roy Rogers District 3 Bob Terry District 4 Hillsboro Civic Center Shirley Huffman Auditorium 150 E. Main Street, Hillsboro, OR 97123, p: Robert Davis, County Administrator Bill Gaffi, General Manager, Clean Water Services 1

2 BOARD OF COUNTY COMMISSIONERS Andy Duyck, Chairman: As Chairman of Washington County's five-member governing Board, Andy Duyck represents the entire County. He has operated his own business since Duyck Machine, Inc. produces metal and plastic components that are marketed throughout the country. Prior to opening his business, Mr. Duyck was employed as a machinist/foreman for OMET and Forest Grove Iron Works. Chairman Duyck has a degree in machine technologies from Portland Community College. As Commissioner, District 4, he served Western Washington County from January 1994 through December His current term as Chair runs through December Dick Schouten, District 1 Commissioner: County Commissioner Dick Schouten has represented Aloha, Beaverton and Cooper Mt. area since June of Mr. Schouten's family migrated from the Netherlands when he was four. Following a childhood spent in Fresno, he completed his undergraduate work at Santa Clara University and earned his law degree from UCLA. After serving as legal counsel for California cities and special districts, Dick, his wife and two daughters moved to Washington County in He represented The Make Our Park Whole Committee, which helped obtain a 22-acre addition to the Tualatin Hills Nature Park. More recently, the Intertwine Alliance gave Commissioner Schouten a 2014 Force of Nature Award, and Community Partners for Affordable Housing gave the Commissioner a 2015 Kerkof Award for effective affordable housing advocacy. Among others, Mr. Schouten serves on the Board of: Clean Water Services, Centro Cultural, Washington County Museum and Regional Disaster Preparedness Organization. Mr. Schouten's current term runs through December Greg Malinowski, District 2 Commissioner and Vice Chair: District 2 Commissioner Greg Malinowski serves Washington County's northeastern corner including Bethany, Cedar Hills, Cedar Mill, Helvetia, Raleigh Hills, Rock Creek and portions of Beaverton and Hillsboro since January Commissioner Malinowski and his family manage 60-acres of farmland growing organic hay and beef between Washington County s Bethany area and Portland s Forest Park. In addition, Mr. Malinowski has worked for over 30 years in high-technology manufacturing and quality inventory control with Merix and Tektronix. Commissioner Malinowski s community involvement has included service as a past chair of Washington County s Citizen Participation Organization 7 in the Bethany area. He is also a past president of the Forest Park Neighborhood Association representing the Tualatin Mountains area of northwest Portland. Mr. Malinowski holds an associate s degree in electronics servicing technology from Portland Community College. Commissioner Malinowski also serves on the following: Community Action, the Board of Clean Water Services and the Association of Oregon Counties Legislative Committee. Mr. Malinowski's term runs through December Roy Rogers, District 3 Commissioner: Commissioner Rogers represents District 3, which includes the cities of Tigard, Tualatin, King City and Sherwood. Certified Public Accountant, Mr. Rogers is a partner in the firm of Pauly Rogers & Company PC, one of the largest municipal auditors in the State of Oregon. Mr. Rogers other governmental experience includes the Washington County Clean Water Services Board; Mayor, City of Tualatin ( ); President, Oregon Mayor's Association; Metro Policy Committee on Transportation Study; and League of Oregon Cities Committees. Roy Rogers has served on the Board of Commissioners since January His current term runs through December Bob Terry, District 4 Commissioner: District 4 Commissioner Bob Terry represents a large portion of the rural area of Washington County including Banks, Cornelius, Forest Grove, Gaston, Hillsboro, and North Plains since January Since 1996, Mr. Terry has owned Fisher Farms, a regional provider of value-added nursery stock employing over 200 people and based in rural Washington County. Mr. Terry retired from Fisher Farms in Originally from St. Louis, Missouri, Mr. Terry served in the U.S. Navy from 1963 to 1966, including deployment aboard the supercarrier USS America. At the end of his military service, Mr. Terry resumed his education at Jefferson College, Hillsboro, MO, and attended the University of Chicago. Commissioner Terry s community and government experience includes service as: Past chair, A Child s Place education and childcare center; Past chair and president, Hillsboro Chamber of Commerce; Past chair and founder, the Oregon International Airshow in Hillsboro; Past President, the Oregon Association of Nurseries; Board member and chair, the Investment Committee, American Nursery and Landscape Association; Vice president, Agri-Business Council of Oregon; Charter council member, Tualatin Watershed Council; Past board member, Regional Investment Board; Past secretary, Washington County Budget Committee for 12 years; Commissioner Terry also serves on the Board of Clean Water Services and the Public Health Advisory Council. Mr. Terry's term runs through December

3 TABLE OF CONTENTS COMMISSIONER DISTRICTS 7 OTHER COUNTY AND CWS CONTACTS 7 MEETINGS AND SCHEDULES Current Meeting Schedule 8 Regular Business Meetings 8 Worksessions 8 Second and Fifth Tuesdays of the Month 8 Executive Sessions 8 Once the Regular Business Meeting Begins 9 Ordinance Testimony Time Limits 9 Alternatives to Televised Proceedings 9 Assistive Listening Devices 10 Sign Language and Interpreters 10 Meeting Protocol and Additional Meeting Materials 10 Meeting Calendar ORAL COMMUNICATION Limited to two minutes per individual; ten minutes total. 2. CONSENT AGENDA The items on the Consent Agenda are considered routine and will all be adopted in one motion unless a Board member requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the Chairman will indicate when it will be discussed in the regular agenda. A list of Consent Agenda items is included at the end of the agenda packet. 3. BOARDS AND COMMISSIONS a. Announce Vacancies on County Boards and Commissions (All CPOs) 13 3

4 4. PUBLIC HEARINGS LAND USE AND TRANSPORTATION a. Consider Proposed A-Engrossed Ordinance No. 826 An Ordinance Amending the Community Development Code Relating to Telecommunication Facilities Standards (All CPOs) b. Consider Proposed A-Engrossed Ordinance No. 827 An Ordinance Amending the Community Development Code Relating to Parking and Loading Standards (All CPOs) c. Consider Proposed Ordinance No. 829 An Ordinance Amending the Washington County Hillsboro Urban Planning Area Agreement, an Element of the Washington County Comprehensive Plan (CPOs 7, 9) ACTION LAND USE AND TRANSPORTATION a. Adopt Findings for Ordinance No. 829 (CPOs 7, 9) ORAL COMMUNICATION 7. BOARD ANNOUNCEMENTS 8. ADJOURNMENT CONSENT AGENDA MINUTES September 19, 2017 September 26, 2017 CLEAN WATER SERVICES a. Award Master Services Contracts for Community Engagement Services 31 b. Approve an Intergovernmental Cost Sharing Agreement with the City of Hillsboro for the Sanitary Sewer I&I Abatement Project for the 1911/1936 and Turner Creek Basins Project No (CPO 9) c. Direct Clean Water Services to Prepare an Engineering Study and Assessment Report for the Possible Formation of the SW Baker Lane Sanitary Sewer Local Improvement District, Project No (CPO 4B)

5 CLEAN WATER SERVICES (CONTINUED) d. Award Contract to Purchase Four Dewatering Centrifuges for the Rock Creek and Durham Advanced Wastewater Treatment Facilities Dewatering Centrifuge Procurement Project Nos and 6894 to GEA Mechanical Equipment US (All CPOs) e. Award a Primary Contract for Traffic Control Services for Prevailing Wage Projects to Hoss Paving, Inc. and a Back-Up Contract to D&H Flagging, Inc. (All CPOs) f. Award Progressive Design-Build Contract for the Tualatin Interceptor and Siphon Improvement Project No and Approve Phase 1 Services (CPOs 4, 5) LAND USE AND TRANSPORTATION g. Approve Agreement with the City of Beaverton for the Distribution of Major Streets Transportation Improvement Program (MSTIP) Opportunity Fund for the Beaverton School District Safe Routes to School Program (CPO 6, 7) COUNTY ADMINISTRATIVE OFFICE h. Adopt Supplemental Budget for Fiscal Year i. Award $250,000 to the Virginia Garcia Memorial Foundation Capital Fundraising Campaign (All CPOs) 53 COUNTY COUNSEL j. Authorize Filing of Exotic Animal Ban Ordinance 55 HEALTH AND HUMAN SERVICES k. Authorize Contract Amendment with Neighborhood Health Center to Support School Based Health Centers l. Grant Waiver from Request for Proposals and Authorize Contract with Lifeworks Northwest to Support School Based Health Centers ( W) m. Grant Waiver from Request for Proposals Process and Authorize Contract Amendment with Virginia Garcia Memorial Health Center to Support Youth Activities at School Based Health Centers ( W) n. Grant Waiver from Request for Proposals Process and Authorize Contract Amendments with Virginia Garcia Memorial Health Center to Support School Based Health Centers ( W)

6 JUVENILE DEPARTMENT o. Authorize Grant Funding and Intergovernmental Agreement with the State of Oregon for Juvenile Drug Court p. Authorize Amendment of the Intergovernmental Agreement with the Department of Human Services for the Title IV-E Reimbursement Program SUPPORT SERVICES q. Approve the Basic Plan Chapter of the County Emergency Operations Plan (All CPOs) r. Execute Sight Distance Easement and Agreement, and Authorize Private Sale of County-Owned Real Property Described as 1S106AA03000 to Thanh V Truong and Trinh H Chau (CPO 7)

7 COMMISSIONER DISTRICTS (Chairman Serves Countywide) OTHER COUNTY AND CWS CONTACTS Robert Davis, County Administrator Don Bohn, Assistant County Administrator Rob Massar, Assistant County Administrator County Departments District Attorney, Robert Hermann Assessment & Taxation, Elections, Health & Human Services, Marni Kuyl Rich Hobernicht Including Animal Services, Disability, Aging and Veterans Services Auditor, John Hutzler Housing Services, Val Valfre, Director Community Corrections, Steve Berger Juvenile, Lynne Schroeder Community Development, Jennie Proctor Land Use and Transportation, Andrew Singelakis, Director Cooperative Library, Eva Calcagno Sheriff, Pat Garrett County Counsel, Alan Rappleyea Support Services, Don Bohn Clean Water Services William Gaffi, General Manager Diane Taniguchi-Dennis, Deputy General Manager Jerry Linder, General Counsel Mark Jockers, Government and Public Affairs Manager

8 MEETINGS AND SCHEDULES Current Meeting Schedule First Tuesdays: Worksession 8:30 a.m. Regular Business Meeting 10:00 a.m. Second Tuesdays: See Second Tuesdays section below. Third Tuesdays: Worksession 8:30 a.m. Regular Business Meeting 10:00 a.m. Fourth Tuesdays: Worksession 2:00 p.m. Regular Business Meeting 6:30 p.m. Fifth Tuesdays: See the Fifth Tuesday section below. Regular Business Meetings The Board meets to consider the items published in its Board Agenda at the times noted above. Worksessions Prior to the Board s regular business meetings, the Commissioners will meet for a general public worksession in Room C113c of the Hillsboro Civic Center according to the schedule above. The purpose of this meeting is to provide the Board an opportunity to conduct informal communications with each other, review the agenda and identify questions they may have for staff before taking action on the agenda items in their regular business meeting. The Board typically asks our citizens observing the worksession meetings to hold their agenda comments and questions for the regular business meeting. Second Tuesdays of the Month The Board has designated the second Tuesday of each month as a time that may be set aside for in-depth discussion of broader, strategic policy issues. Accordingly, Board consideration/action on regularly scheduled agenda items normally set on the second Tuesday of each month will be held only if necessary to make decisions that, in the Board s judgment, cannot be reasonably held over to a regularly scheduled meeting. If formal actions are not considered on these Tuesdays, the Board may use this time to conduct an informal worksession, retreat or similar informal meeting. Minutes will be recorded of these meetings. Board Meetings When There is a Fifth Tuesday in a Month Historically, the Board has not held meetings when there is a fifth Tuesday in a month. Since May of 1999, the Board has set aside these fifth Tuesdays to hold a worksession, retreat or similar informal meeting. The purpose of these meetings is to provide the Board some additional time to focus on specific issues on a more in depth basis. Unlike its regular Board meetings, these informal meetings are not recorded verbatim, but minutes will be taken as required by law. No formal actions will be taken during these meetings unless special meeting notices are provided as outlined in the Board s Rules of Procedure. The Chairman will designate the location of these meetings 96 hours in advance. Executive Sessions There are times when the Board must discuss confidential matters such as lawsuits, real estate transactions (or other sales transactions) and labor relations matters. When the Board calls an executive session (posted on the worksession agenda), it is done under the guidelines allowed for by Oregon State law. Each type of executive session generally fits under one of three types of State Laws that allow such closed sessions. These statutes are indicated on the worksession item. Although the press is allowed to remain in the room, they are not allowed to report on executive session issues. The Board recognizes the sensitivity of conducting closed sessions and only 8

9 conducts them when confidentiality is required (and allowed by law) to protect the interests of Washington County and its taxpayers. Once the Regular Business Meeting Begins The Board s formal meetings typically include the following elements: Call to Order: At the start of the meeting, the Chairman (or Vice Chair) of the Board will call the meeting to order. Oral Communication (for any items not scheduled for a public hearing): This is the time when members of the audience may step forward at the start of the meeting to address the Board. This opportunity is time-limited to two minutes per individual and a maximum of 10 minutes total per topic regarding items not scheduled for public hearing. If more time is needed, another (longer) oral communication opportunity is available at the end of the regular agenda. Speakers may select only one Oral Communication opportunity. Consent Agenda: The items on the Consent Agenda are considered routine and will all be adopted in one motion unless a Board member requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the Chairman will indicate when it will be discussed in the regular agenda. A list of Consent Agenda items is included at the end of the agenda packet. Presentations, Proclamations, Boards and Commissions Public Hearings: Special rules regarding testimony and time limits may be established by the Board at the start of the hearing. Regular Agenda Items: Regular agenda items are also known as action items and will follow the public hearings. These items are less formal than the public hearings but still provide the public the opportunity to comment on the proposed actions. Second Opportunity for Oral Communication (for any items not scheduled for public hearing): As noted above, this is the second opportunity for the public to address the Board if more than two minutes are needed. This opportunity is time-limited to 5 minutes per individual and 10 minutes per topic. The maximum time for Oral Communication is 30 minutes. Board Announcements: This is typically the time when the Board may want to provide other Board members, staff or the public with information regarding items that may or may not be on the Board s agenda. Adjournment: At the conclusion of the items on the Board s agenda, the Board Chair will formally conclude the Board s regular business meeting. Ordinance Testimony Time Limits Public testimony for ordinances may be presented within the following time limits: First and second hearing - 3 minutes for individuals and 12 minutes for groups Additional hearings - 2 minutes for individuals and 5 minutes for groups Alternatives to Televised Proceedings An alternative format to the televised proceedings of the meetings of the Washington County Board of Commissioners is available on request. Interested individuals may call

10 and request a verbatim transcript for this meeting. Those with hearing impairments may call 711 to relay requests for transcripts. Assistive Listening Devices Assistive Listening Devices are available for persons with impaired hearing and can be scheduled for this meeting by calling no later than 5 p.m., on the Monday preceding the meeting. Persons with hearing impairments may call 711. Sign Language and Interpreters The County will also upon request endeavor to arrange for the following services to be provided: 1. Qualified sign language interpreters for persons with speech or hearing impairments; and 2. Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead-time as possible. Please notify the County of your need by 5 p.m. on the Thursday preceding the meeting date at Persons with hearing impairments may call 711. Meeting Protocol The Board of Commissioners welcomes public attendance and participation at its meetings. Anyone wishing to speak on an agenda item at a regular business meeting should feel free to do so. In doing so, the Board asks that the following guidelines be observed: 1. Please follow sign-in procedures located on the table by the entrance to the auditorium. 2. When your name is announced, please be seated at the table in front. For testimony at public hearings, write down your address and state your name for the record. 3. Groups or organizations wishing to make a presentation are asked to designate one spokesperson in the interest of time and to avoid repetition. 4. When more than one citizen is heard on any matter, please avoid repetition in your comments. Careful attention to the previous speaker s remarks will be helpful in this regard. Additional Meeting Materials Documents identified as Clerk s Desk Items are available during the meeting with the Board Clerk. Anyone wishing to view Clerk s Desk Items electronically can click on the active link provided in the Board agenda. Documents identified as Attachments are part of the agenda. 10

11 BOARD OF COMMISSIONERS MEETING CALENDAR Worksession Meeting Place: Civic Center, Room C113c Regular Meeting Place: Civic Center Shirley Huffman Auditorium Tuesday, October 10, 2017 Worksession 8:30 a.m. Board Meeting 10:00 a.m. WSCC Rm 103/109 Friday, October 13, 2017 Housing Advisory Committee Retreat 8:30 a.m. 2:30 p.m. at The River House at Rood Bridge Park 4000 SE Rood Bridge Road, Hillsboro, OR Tuesday, October 17, 2017 Worksession 8:30 a.m. Board Meeting 10:00 a.m. Tuesday, October 24, 2017 Worksession 2:00 p.m. Board Meeting 6:30 p.m. Tuesday, October 31, 2017 Worksession 8:30 a.m. WSCC Rm 103/109 Board Meeting 10:00 a.m. Civic Center Shirley Huffman Auditorium Tuesday, November 7, 2017 Worksession 8:30 a.m. Board Meeting 10:00 a.m. 11

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13 AGENDA WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Boards and Commissions (All CPOs) Agenda Title: Presented by: ANNOUNCE VACANCIES ON COUNTY BOARDS AND COMMISSIONS Robert Davis, County Administrator SUMMARY Due to term expirations and current vacancies, we are requesting authorization to recruit for the following Board-appointed advisory committees: Aging and Veteran Services Advisory Council 7 positions available now Audit Committee 3 positions available now Behavioral Health Council 1 position available now Board of Property Tax Appeals 1 position available Budget Committee 2 positions available now Columbia Pacific Economic Development District (Col-Pac) 2 positions available now Cultural Coalition of Washington County 2 positions available now and 5 positions available after Dec 31, 2017 Developmental Disabilities Council 1 position available now Enhanced Sheriff Patrol District Budget Committee 1 position available now Fair Board 1 position available after Dec 31, 2017 Fairgrounds Advisory Committee 3 positions available after Dec 31, 2017 Farm Board of Review 3 positions available now Homeless Plan Advisory Committee 2 positions available now and 6 positions available after Dec 31, 2017 Housing Advisory Committee 7 positions available now Housing Authority Board of Directors 1 position available after Dec 31, 2017 Metzger Park Local Improvement District Advisory Board 6 positions available now Northwest Area Commission on Transportation 1 position available now Park and Recreation Advisory Board 4 positions available now Planning Commission 2 positions available after Jan 31, 2018 Public Health Advisory Council 5 positions available now and 5 positions available after Jan 31, 2018 Public Safety Coordinating Council 1 position available now and 1 position available after Jan 01, 2018 (continued) COUNTY ADMINISTRATOR S RECOMMENDATION: Announce vacancies and authorize recruitment of applicants through November 21, 2017, or until all vacancies are filled. Agenda Item No. 3.a. Date: 10/10/17 13

14 ANNOUNCE VACANCIES ON BOARDS AND COMMISSIONS BOC 10/10/17 Rainbow Lane Special Road District Board 1 position available after Dec 31, 2017 Rural Roads Operations and Maintenance Advisory Committee 1 position available now and 6 positions available after Dec 31, 2017 Urban Road Maintenance District Budget Committee 1 position available now Urban Road Maintenance District Advisory Committee (URMDAC) 2 positions available now and 3 positions available after Dec 31, 2017 Per Board of Commissioner procedures, nominations will be solicited for these committees for a sixweek period or until the positions are filled. The County Administrative Office will solicit applications from qualified individuals. Staff will keep the Commissioners apprised of applications received and of approaching deadlines. As specified in the revised Recruitment, Selection & Appointment Process, there will be an opportunity for the Board to discuss appointments at a worksession prior to scheduling any formal action. Board Descriptions Aging and Veteran Services Advisory Council 7 positions available now Description: Planning for future services and reviewing current programs are two key roles for these 13 volunteers. Their community ties and personal or professional familiarity with issues facing seniors and veterans make them an invaluable resource for Washington County Disability, Aging & Veterans' Services and the Board of Commissioners. The Council advises the department on policy, programs, and actions affecting the delivery of services and generally serves as an advocate for veterans and the elderly. Member Description: Thirteen members including: consumers over age 60, Minority, an elected official, Veterans Healthcare Provider, Veterans Provider, General Public, under 60 veteran and Rural Term: 3 years Time Commitment: 5 to 10 hours per month Meetings: Usually the 3rd Thursday of every other month, 9:00 am to 12:00 pm Contact: Janet Long, (503) Audit Committee 3 positions available now Description: Independent oversight is critical to the effectiveness of financial statement audits. The audit committee monitors audits of the County's finances, in the belief that access to knowledgeable individuals help prevent an excessive reliance on the expertise of the external auditor. Member Description: Five members who are knowledgeable of accounting and auditing as demonstrated by professional employment in accounting, auditing, or finance, including one appointee from the membership of the Board of County Commissioners. Term: 2 years Time Commitment: The two meetings are scheduled for 90-minutes each and can run shorter (most likely) or longer (less likely). So total time commitment is three hours. Meetings: One meeting after the start of the fiscal year (July) and prior to the start of field work (October). The second meeting is in January after the CAFR is issued and prior to the Board accepting the financial statements at their first meeting in February. Contact: Mary Gruss, (503)

15 ANNOUNCE VACANCIES ON BOARDS AND COMMISSIONS BOC 10/10/17 Behavioral Health Council 1 position available now Description: Identifies community needs, recommend funding priorities, and help select and evaluate service providers. The County's emphasis on contracting with community agencies for social services makes the work of this volunteer advisory council critical. Member Description: Comprised of nineteen members including recipients of service, advocates, professionals in the field, key referral sources, provider representatives, and lay citizens. Members are residents of the county or have work interests in the county. Term: 3 years Time Commitment: 2-3 hours per month Meetings: Fourth Wednesday, 9:00 am to 11:00 am Contact: Aika Fallstrom, (503) Board of Property Tax Appeals 1 position available Description: State law established the Board of Property Tax Appeals to consider taxpayer petitions challenging real market value, maximum assessed, specially assessed and assessed value as determined by the County Assessor. The Board also considers requests to excuse penalties assessed for the late filing of real and personal property returns. Member Description: Five members who are residents of the county and are not employees of the County or any taxing district within the county. Qualifications include knowledge of real estate, appraisal and assessment practices, patience, understanding and a sense of civic responsibility. Term: 1 year Time Commitment: typically 25 to 30 days of hearings February-April; Board Members must be able to commit a minimum of five to ten days, and a one-day training conducted by the Oregon Department of Revenue. Meetings: TBA Contact: Teresa Eakin, (503) Budget Committee 2 positions available now Description: Reviews the proposed County budget submitted by the budget officer each fiscal year. Member Description: Board of Commissioners plus five residents of the county. Each Commissioner/district is allocated an appointment, however the representative does not need to reside in the Commissioner's district. Term: 3 years Time Commitment: Approximately six hours every May; some other meetings are possible Meetings: One two hour meeting the second Tuesday in May to receive the proposed budget; staff does an overview of the via a PowerPoint presentation. The second meeting is a public hearing on a Thursday morning the week after the first meeting. This meeting typically takes the better part of the morning. The start time is 8:30, presentations from the Sheriff's Office and Land Use & Transportation are given and there is a time certain at 10:30 a.m. when the public can testify. Upon completion of the staff presentations and any public testimony, the Budget Committee is asked to consider approving the proposed budget. There are some years when additional meeting(s) with the Budget Committee take place prior to the May meetings. These meetings are publicly noticed. Contact: Mary Gruss, (503)

16 ANNOUNCE VACANCIES ON BOARDS AND COMMISSIONS BOC 10/10/17 Columbia Pacific Economic Development District (Col-Pac) 2 positions available now Description: The Columbia-Pacific Economic Development District (Col-Pac) is a private nonprofit organization established to assist in diversifying and strengthening the economy and livability of Northwest Oregon. The District covers all of Clatsop, Columbia, and Tillamook counties and the western part of Washington County (including Banks, Cornelius, Forest Grove, Gaston, and North Plains). Col-Pac s mission is to promote and sustain healthy communities in the district through retention, diversification and expansion of the economic base. The goal is healthy and thriving communities. A strong and diversified economic base that provides family-wage jobs is a significant component and contributor to healthy communities. Col-Pac's economic development activities focus on blending the natural resource-based industries in the region with new economic development opportunities that historically have not been part of the area's economy. As an economic development district, Col-Pac provides capacity building, coordination and establishment of basic economic development foundation building tools for NW Oregon. Member Description: Governed by a 17-member volunteer Board of Directors, Col-Pac consists of local public and private leaders including representatives from county commissions, cities, ports, the private sector, workforce, and the minority community. Col-Pac also has a seven member Loan Administration Board that oversees the District's Revolving Loan Fund. Term: 2 years Time Commitment: See website Meetings: March of each year Contact: Sia Lindstrom, (503) Cultural Coalition of Washington County 2 positions available now and 5 positions available after Dec 31, 2017 Description: CCWC administers state funds directed to Washington County from the Oregon Cultural Trust. The CCWC distributes funds through a competitive grant program to Washington County based arts, heritage and humanities organizations to address priorities identified in the Washington County Cultural Plan. The CCWC works to promote greater awareness of the cultural life of Washington County. Member Description: Between nine and fifteen members who reside in Washington County or are members of a business or organization significantly involved in arts, heritage or humanities activities in Washington County. Term: 3 years Time Commitment: TBA Meetings: Typically meets the 3rd Thursday from 3-5pm of the following months: Feb, May, Sept and Nov. Additional meetings required for members participating in the Grant Review process, or serving on other committees such as Grant Celebration or Communications committees. Contact: Eva Calcagno (503)

17 ANNOUNCE VACANCIES ON BOARDS AND COMMISSIONS BOC 10/10/17 Developmental Disabilities Council 1 position available now Description: The Council identifies community needs, recommends funding priorities, and helps select and evaluate service providers. The County's emphasis on contracting with community agencies for social services makes the work of this volunteer advisory council critical. Member Description: Comprised of fifteen members including recipients of service, advocates, professionals in the field, key referral sources, provider representatives, and lay citizens. Members are residents of the county or have work interests in the county. Term: 3 years Time Commitment: 2-3 hours per month Meetings: First Wednesday, 10:00 am Contact: Colin Fitzgerald (503) Enhanced Sheriff Patrol District Budget Committee & Urban Road Maintenance District Budget Committee 1 position available now Description: Reviews the proposed budget developed for the Enhanced Sheriff's Patrol District in unincorporated Washington County. Member Description: Board of Commissioners plus five residents of the county. Each County Commissioner appoints one member. The five residents must live within the ESPD boundaries. Term: 3 years Time Commitment: Approximately six hours every May; some other meetings are possible Meetings: One two hour meeting the second Tuesday in May to receive the proposed budget; staff does an overview of the via a PowerPoint presentation. The second meeting is a public hearing on a Thursday morning the week after the first meeting. This meeting typically takes the better part of the morning. The start time is 8:30, presentations from the Sheriff's Office and Land Use & Transportation are given and there is a time certain at 10:30 a.m. when the public can testify. Upon completion of the staff presentations and any public testimony, the Budget Committee is asked to consider approving the proposed budget. There are some years when additional meeting(s) with the Budget Committee take place prior to the May meetings. These meetings are publicly noticed. Contact: Mary Gruss, (503) Fair Board 1 position available after Dec 31, 2017 Description: The Fair Board s primary function is to oversee the planning, preparation and production of the County Fair. The Fair Board will develop both short and long-term plans for the promotion and production of the County Fair and provide input to the County s Facilities Maintenance Plan of the Fairgrounds. The Fair Board meets bimonthly. Member Description: The Fair Board is comprised of seven members that are selected from a variety of interests determined by the Board of Commissioners, including, but not limited to: Agriculture, Livestock, Youth/Education, Exhibitors/Vendors, Urban Agriculture. In lieu of a citizen representative, one member may be from the Board of Commissioners. Term: 3 years Time Commitment: 2-3 hours per month Meetings: First Wednesday of every other month, 4:30 pm to 6:00 pm Contact: Leah Perkins-Hagele, (503)

18 ANNOUNCE VACANCIES ON BOARDS AND COMMISSIONS BOC 10/10/17 Fairgrounds Advisory Committee 3 positions available after Dec 31, 2017 Description: The Fairgrounds Advisory Committee provides input on the priorities and development of the Fairgrounds Master Plan, and other plans including: capital projects, maintenance, non-fair marketing and other strategic intiatives. As advocates, this committee works with local partners and the community at-large to communicate and encourage participation in Fairground developments. Member Description: Nine members who represent the county geographically and in fields of interest or occupation. Two members are ex officio: a member of the Board of Commissioners and the President of the Fair Board (or designee) Term: 3 Years Time Commitment: TBD Meetings: TBD Contact: Leah Perkins-Hagele, (503) Farm Board of Review 3 positions available now Description: The Farm Board of Review is an advisory panel to the County assessor. The Board meets once each year to inform the Assessor regarding farm land rents and other information pertaining to the valuation of farmland for property taxation as provided by Oregon law. Member Description: Five members with a knowledge of agricultural land rents and current farming practices who are residents of the county. Three members are appointed by the Board of Commissioners, and two members are appointed by the County Tax Assessor. Term: 2 years Time Commitment: 1 meeting per year Meetings: TBA Contact: Joe Nelson, (503) Homeless Plan Advisory Committee 2 positions available now and 6 positions available after Dec 31, 2017 Description: HPAC shall provide oversight to the implementation of the plan and leadership n the development of additional resources to meet the ambitious goals of A Road Home: 10-year Plan to End Homelessness. Work will include reviewing the annual Work Plan, recommendations to the Housing and Supportive Services Network, increasing public awareness, recruiting community partners to implement the plan, advocating for additional public and private funding and resources to implement the goals of the plan. Member Description: The 17-member committee includes a representatives from each of the following categories: Washington County Commissioner official, a mayor or city councilor, philanthropy, business, Housing Authority of Washington County, a nonprofit housing provider, a nonprofit service provider, Washington County Sheriff s Office, Washington County Community Corrections, state or federal entitlement/mainstream resource programs, a representative from the two major hospitals, a representative from the faith community, 3 citizens at-large and a homeless/formerly homeless consumer. Term: 3 years Time Commitment: TBD Meetings: TBD Contact: Annette Evans, (503)

19 ANNOUNCE VACANCIES ON BOARDS AND COMMISSIONS BOC 10/10/17 Housing Advisory Committee 7 positions available now Description: Providing affordable housing in Washington County is a formidable job. It is the mission of the Housing Advisory Committee (HAC) to advise the Housing Authority Board of Directors on housing goals policies, to review and recommend actions on the budgets of the Housing Authority, to advise regarding the community s needs for low-income housing, and to recommend resources and programs available to address those needs. Member Description: Fifteen members representing various groups, to include: Two (2) Members being assisted by the Housing Authority; One (1) Member involved in the Finance profession; One (1) Member representative of the Elderly; One (1) Member representative of Minority Groups; One (1) Member drawn from officials of Social Service organizations; One (1) Member drawn from either Design/Architectural/Engineer professions; One (1) Member drawn from Real Estate/Development/Construction; One (1) Member involved in Urban and Regional Planning; One (1) Member involved in Property Management; One (1) Member representing Veterans; and Four (4) Members at large. Term: 4 Years Time Commitment: 2 hours (minimum) each month Meetings: Fourth Thursday monthly at 9:00 a.m. Contact: Val Valfre, (503) Housing Authority Board of Directors 1 position available after Dec 31, 2017 Description: The Housing Authority of Washington County is the legal entity that owns properties; and the Department of Housing Services is the County agency that operates the programs, works with developers and provides services to meet the housing needs of low-income people in Washington County. Facing ongoing reductions in federal housing support, the Housing Authority of Washington County and Department of Housing Services will continue to expand their entrepreneurial approach to funding low-income and affordable housing in Washington County. Partnerships are a key to the success of this work. Member Description: The Housing Authority of Washington County Board of Directors is made up of the members of the Washington County Board of Commissioners plus two additional members: one member who is a resident assisted by the Housing Authority (Public Housing or Voucher program), and one At-Large position. Term: 4 Years Time Commitment: TBA Meetings: TBA Contact: Val Valfre, (503) Metzger Park Local Improvement District Advisory Board 6 positions available now Description: Maintains a proud tradition of overseeing the only park in the County supported through a Local Improvement District. The Board plans and helps with park maintenance needs, deals with the administrative issues involved in running an active urban park. Member Description: Nine members (seven regular and two alternates) who own property within the Metzger Park Local Improvement District. Term: 3 years 19

20 ANNOUNCE VACANCIES ON BOARDS AND COMMISSIONS BOC 10/10/17 Time Commitment: 1-2 hours per month Meetings: Fourth Monday of every month, 7:00 pm Contact: Carl Switzer, (503) Northwest Area Commission on Transportation 1 position available now Description: The Northwest Area Commission on Transportation (NWACT) is an advisory body chartered by the Oregon Transportation Commission. NWACT addresses all aspects of transportation (surface, marine, air, and transportation safety) with primary focus on the state transportation system. NWACT considers regional and local transportation issues in northwest Oregon that affect the state system. NWACT plays a key advisory role in the development of the Statewide Transportation Improvement Program (STIP), which schedules funded transportation projects. NWACT establishes a public process for area project selection priorities for the STIP. Through that process, they prioritize transportation problems and solutions and recommend projects in their area to be included in the STIP Member Description: Two Citizen-At-Large representing western Washington County (including Banks and Gaston), selected by the county s commissioners. Members are non-elected citizens selected from private interests including but not limited to freight, trucking, bicycle, pedestrian, public transportation system, public interest advocacy groups, environmental, land use, local citizens, business, education, minority organizations, public safety providers, non-profit organizations, etc. Term: 2 years Time Commitment: TBD Meetings: Monthly Meetings Contact: Sia Lindstrom, (503) Park and Recreation Advisory Board 4 positions available now Description: Provides advice on the maintenance, operations, and capital development needs of County parks, including Scoggins Valley Park / Henry Hagg Lake. Member Description: Nine members who are residents of the county. Traditionally members appointed from all Commissioner districts. Term: 3 years Time Commitment: 3 years Meetings: Third Thursday of every other month, 6:00 pm Contact: Carl Switzer, (503) Planning Commission 2 positions available after Jan 31, 2018 Description: These nine appointed volunteers advise the Board of County Commissioners on land use and transportation planning issues. They conduct public hearings, make final decisions on some changes to land use plans, and convey recommendations to the Board on comprehensive plan and community development ordinances. Member Description: Nine members who are residents of the county. Generally, two members are appointed by each Commissioner, and one by the Board Chair as an At-large appointment. No more than two members can be engaged principally in the buying, selling, or development of real estate. No more than two members can be engaged in the same occupation. Term: 4 years Time Commitment: 5 to 10 hours per month 20

21 ANNOUNCE VACANCIES ON BOARDS AND COMMISSIONS BOC 10/10/17 Meetings: First Wednesdays at 1:30 pm and Third Wednesdays at 6:30 pm Contact: John Floyd, (503) Public Health Advisory Council 5 positions available now and 5 positions available after Jan 31, 2018 Description: The Council advises the Board of Commissioners in its role as the Board of Health for Washington County, makes recommendations to the Board and the Public Health Division Manager on health matters, and serves as a liaison between the community and Board. Member Description: Comprised of sixteen members, including state licensed health care practitioners and persons well-informed in public health matters; All members shall be residents of or working in Washington County. (Not included in this count is a non-appointed, non-voting position from the Washington County Board of Commissioners.) Term: 4 years Time Commitment: 2 hours monthly Meetings: At least 10 times annually; to be determined by initial membership vote Contact: Tricia Mortell (503) Public Safety Coordinating Council 1 position available now and 1 position available after Jan 01, 2018 Description: Coordinates local criminal justice and juvenile justice policy. Makes recommendations for the use of state resources for public safety purposes. Member Description: Includes members required by statute, including a State Court Judge, elected public safety and justice officials, other stakeholders from city, county and state agencies, and those members appointed by the Board of Commissioners. Term: 2 years Time Commitment: 4 hours or less per month; slightly more when involved with subcommittees Meetings: Third Friday of every other month, 1:30 pm Contact: Kirby Johnson (503) Rainbow Lane Special Road District Board 1 position available after Dec 31, 2017 Description: The Rainbow Lane Special Road District was formed to provide a representing body that could make decisions regarding road maintenance issues on Rainbow Lane and Patricia Lane. These two roads are public roads, as opposed to County Roads, and are not eligible for gas tax and road fund expenditures, consequently their road maintenance must be funded by the adjoining and benefiting properties. Member Description: Three members who are residents of the Rainbow Lane Special Road District. Term: 3 years Time Commitment: TBA Meetings: TBA Contact: Todd Watkins, (503)

22 ANNOUNCE VACANCIES ON BOARDS AND COMMISSIONS BOC 10/10/17 Rural Roads Operations and Maintenance Advisory Committee 1 position available now and 6 positions available after Dec 31, 2017 Description: RROMAC studies rural road operations and maintenance concerns in Washington County, works with County staff to develop program and funding alternatives and makes recommendations to the Board of County Commissioners. Member Description: Ten members and two alternates who reside or have business interests in the county. The Board of Commissioners also appoints one of their members to be on the committee although they are not an official member. Members represent different groups that have an interest in rural roads. Term: 4 years Time Commitment: 2 hours per month Meetings: Second Thursday of every month, 7:30 am Contact: Jennifer McCollum, (503) Urban Road Maintenance District Advisory Committee (URMDAC) 2 positions available now and 3 positions available after Dec 31, 2017 Description: The Urban Road Maintenance District Advisory Committee (URMDAC) will advise the board and staff on matters related to road maintenance provided by the URMD. They will review and make recommendations regarding service levels and annual work programs, assist in evaluating the cost effectiveness and efficiency of URMD, and advise on continuation of URMD and/or other long-range funding opportunities for road maintenance. Member Description: The URMDAC is comprised of eight (8) residents of the Urban Road Maintenance District appointed by the Board. Two (2) alternate members are also appointed. This urban roads advisory committee is similar in function to the long-standing Rural Roads Operations and Maintenance Advisory Committee (RROMAC). Eligible candidates must be residents of the Urban Road Maintenance District. Term: 3 years Time Commitment: Two to four hours of meeting and preparation time per month Meetings: Third Wednesday of each month Contact: Jennifer McCollum, (503)

23 AGENDA Continued from September 19, 2017 WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Public Hearing Second Reading and Second Public Hearing Land Use & Transportation; County Counsel (All CPOs) Agenda Title: CONSIDER PROPOSED A-ENGROSSED ORDINANCE NO. 826 AN ORDINANCE AMENDING THE COMMUNITY DEVELOPMENT CODE RELATING TO TELECOMMUNICATION FACILITIES STANDARDS Presented by: Andrew Singelakis, Director of Land Use & Transportation Alan Rappleyea, County Counsel SUMMARY: A-Engrossed Ordinance No. 826 proposes to amend the Community Development Code to: streamline the review process and submittal requirements for telecommunication facilities; restructure Special Use Section to be clearer and more user friendly; and update the code to comply with federal requirements for telecommunication facilities. A-Engrossed Ordinance No. 826 is posted on the County's land use ordinance webpage at the following link: At its September 19, 2017 public hearing, the Board directed several changes to the text of the ordinance regarding cabinet size, consistency with Federal Communications Commission (FCC) language and other standards, and removal of a section on facilities in the public right-of-way. A staff report will be provided to the Board prior to the October 10, 2017 hearing and posted on the above land use ordinance webpage. Copies of the report will also be available electronically and at the Clerk s desk prior to the meeting. Consistent with Board policy, testimony about the ordinance is limited to three minutes for individuals and 12 minutes for a representative of a group. Clerk s Desk Item: Staff Report (click to access electronic copy) DEPARTMENT S REQUESTED ACTION: Read A-Engrossed Ordinance No. 826 by title only and conduct the first public hearing for the engrossed ordinance. At the conclusion of public testimony, continue the public hearing to October 24, COUNTY ADMINISTRATOR S RECOMMENDATION: I concur with the requested action. 4.a. Agenda Item No. Date: 10/10/17 23

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25 AGENDA Continued from September 19, 2017 WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Public Hearing Second Reading and Second Public Hearing Land Use & Transportation; County Counsel (All CPOs) Agenda Title: CONSIDER PROPOSED A-ENGROSSED ORDINANCE NO. 827 AN ORDINANCE AMENDING THE COMMUNITY DEVELOPMENT CODE RELATING TO PARKING AND LOADING STANDARDS Presented by: Andrew Singelakis, Director of Land Use & Transportation Alan Rappleyea, County Counsel SUMMARY: A-Engrossed Ordinance No. 827 proposes to amend the Community Development Code relating to parking and loading regulations. A-Engrossed Ordinance No. 827 is posted on the County's land use ordinance webpage at the following link: At its September 19, 2017 public hearing on Ordinance No. 827, the Board directed changes to the originally-filed ordinance to remove restrictions on leasing required off-street parking, cap maximum parking reductions for residential developments, and reconfigure the definition of regulated affordable housing as it applies to parking standards. A staff report will be provided to the Board prior to the October 10, 2017 hearing and posted on the above land use ordinance webpage. Copies of the report will also be available electronically and at the Clerk s desk prior to the meeting. Consistent with Board policy, testimony about the ordinance is limited to three minutes for individuals and 12 minutes for a representative of a group. Clerk s Desk Item: Staff Report (click to access electronic copy) DEPARTMENT S REQUESTED ACTION: Read A-Engrossed Ordinance No. 827 by title only and conduct the first public hearing for the engrossed ordinance. At the conclusion of public testimony, continue the public hearing to October 24, COUNTY ADMINISTRATOR S RECOMMENDATION: I concur with the requested action. 4.b. Agenda Item No. Date: 10/10/17 25

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27 AGENDA Continued from September 26, 2017 WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Agenda Title: Presented by: Public Hearing Second Reading and Second Public Hearing Land Use & Transportation; County Counsel (CPOs 7-9) CONSIDER PROPOSED ORDINANCE NO. 829 AN ORDINANCE AMENDING THE WASHINGTON COUNTY HILLSBORO URBAN PLANNING AREA AGREEMENT, AN ELEMENT OF THE WASHINGTON COUNTY COMPREHENSIVE PLAN Andrew Singelakis, Director of Land Use & Transportation Alan Rappleyea, County Counsel SUMMARY: Ordinance No. 829 proposes to amend the Washington County Hillsboro Urban Planning Area Agreement (UPAA), an element of the County s Comprehensive Plan. The amendments to the UPAA include: updates to the UPAA map, a new section concerning concept planning in the Urban Reserve areas, a new section concerning comprehensive planning in Urban Planning Area C and other minor updates throughout the agreement. The proposed ordinance is posted on the County's land use ordinance webpage at the following link: At the conclusion of its September 26, 2017 public hearing, the Board continued the ordinance to October 10, A staff report will be provided to the Board prior to the hearing and posted on the above land use ordinance webpage. Copies of the report will be available electronically and at the Clerk s desk prior to the hearing. Consistent with Board policy, testimony about the ordinance is limited to two minutes for individuals and five minutes for a representative of a group. Clerk s Desk Item: Staff Report (click to access electronic copy) DEPARTMENT S REQUESTED ACTION: Read Ordinance No. 829 by title only and conduct the second public hearing for the ordinance. At the conclusion of the hearing, adopt Ordinance No. 829 and associated findings. COUNTY ADMINISTRATOR S RECOMMENDATION: I concur with the requested action. 4.c. Agenda Item No. Date: 10/10/17 27

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29 AGENDA WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Action Land Use & Transportation (CPOs 7, 9) Agenda Title: ADOPT FINDINGS FOR ORDINANCE NO. 829 Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY: Ordinance No. 829 amends the Washington County Hillsboro Urban Planning Area Agreement (UPAA), an element of the County s Comprehensive Plan. Ordinance No. 829 is posted on the County's land use ordinance webpage at the following link: Post acknowledgment comprehensive plan amendments are amendments made to the County s Comprehensive Plan after it was acknowledged by the State Department of Land Conservation and Development as complying with the Statewide Planning Goals. ORS requires that such amendments be accompanied by findings setting forth the facts and analysis showing that the amendments are consistent with the applicable Statewide Planning Goals, Oregon Revised Statutes, State Administrative Rules and the applicable provisions of Washington County s Comprehensive Plan. Additionally, as required by Title 8 of Metro s Urban Growth Management Functional Plan (UGMFP), any amendment to a comprehensive plan or implementing ordinance shall be consistent with the requirements of the UGMFP. Attached is the Resolution and Order to adopt the findings for Ordinance No Prior to the October 10, 2017 meeting, the proposed findings will be provided to the Board, posted on the above land use ordinance webpage, and available at the Clerk s desk. Attachment: Resolution and Order Exhibit A (Ordinance Findings) are linked online. DEPARTMENT S REQUESTED ACTION: Adopt the findings for Ordinance No. 829 and authorize the Chair to sign the Resolution and Order memorializing the action. COUNTY ADMINISTRATOR S RECOMMENDATION: I concur with the requested action. Agenda Item No. 5.a. Date: 10/10/17 29

30 IN THE BOARD OF COMMISSIONERS FOR WASHINGTON COUNTY, OREGON In the Matter of Adopting ) RESOLUTION AND ORDER Legislative Findings in Support ) of Ordinance No. 829 ) No. This matter having come before the Washington County Board of Commissioners at its meeting of October 10, 2017; and It appearing to the Board that the findings contained in Exhibit A summarize relevant facts and rationales with regard to compliance with the Statewide Planning Goals, Oregon Revised Statutes and Administrative Rules, Washington County s Comprehensive Plan, and titles of Metro s Urban Growth Management Functional Plan relating to Ordinance No. 829; and It appearing to the Board that the findings attached and herein incorporated as Exhibit A constitute appropriate legislative findings with respect to the adopted ordinance; and It appearing to the Board that the Planning Commission, at the conclusion of its public hearing on September 6, 2017, made a recommendation to the Board, which is in the record and has been reviewed by the Board; and It appearing to the Board that, in the course of its deliberations, the Board has considered the record which consists of all notices, testimony, staff reports, and correspondence from interested parties, together with a record of the Planning Commission s proceedings, and other items submitted to the Planning Commission and Board regarding this ordinance; it is therefore, RESOLVED AND ORDERED that the attached findings in Exhibit A in support of Ordinance No. 829 are hereby adopted DATED this 10th day of October, APPROVED AS TO FORM: County Counsel For Washington County, Oregon BOARD OF COMMISSIONERS FOR WASHINGTON COUNTY, OREGON Chairman Recording Secretary 30

31 AGENDA CLEAN WATER SERVICES BOARD OF DIRECTORS Agenda Category: Agenda Title: Presented by: Consent AWARD MASTER SERVICES CONTRACTS FOR COMMUNITY ENGAGEMENT SERVICES Bill Gaffi, General Manager (ad) SUMMARY Clean Water Services (District) conducts and supports community engagement, involvement, education and outreach as part of watershed enhancement projects for regulatory compliance with the Thermal Load and Stormwater Management Plans. A multi-year contract for services to support these activities helps further District goals for watershed enhancement and the Tree for All program, facilitates land access for planting native vegetation and improves coordination with neighborhoods, land owners, nonprofit organizations and other community groups. District staff issued a Request for Proposals on August 23, 2017 to establish multi-year master contracts with qualified contractors to educate, organize and lead volunteers in ecological enhancement field activities (Field Activities) to provide education and outreach services to community members, students and site neighbors (Education/Outreach) and to provide project management. Applicants were ranked on their qualifications, experience, pricing, local and regional track record, and overall capacity across any or all of the service categories: field activites, community education and outreach, and project management. District received four proposals by the submission deadline. All four contractors, listed in Exhibit A, were selected for each category of services. Each listed contractor will sign a three-year Master Contract with the option to extend for two additional one-year terms. Staff recommends that District's Board of Directors award a Master Contract to each of the contractors listed for the services identified for such contractor. Listed contractors are not assured a minimum amount of work. Attachment: Exhibit A List of Contractors REQUESTED ACTION Award Master Contracts for Field Activities, Education/Outreach and Project Management for Fiscal Years to the Contractors listed in Exhbit A. Agenda Item No. 2.a. Date: 10/10/17 31

32 Exhibit A - List of Contractors Master Contracts for Community Engagement Services Education & Outreach Project Management Contractor Name Field Activities Friends of Trees X X X DePave X X X The Wetlands Conservancy X X X Stamberger Outreach Consulting LLC X X X 32

33 AGENDA CLEAN WATER SERVICES BOARD OF DIRECTORS Agenda Category: Consent CPO 9 Agenda Title: Presented by: APPROVE AN INTERGOVERNMENTAL COST SHARING AGREEMENT WITH THE CITY OF HILLSBORO FOR THE SANITARY SEWER I&I ABATEMENT PROJECT FOR THE 1911/1936 AND TURNER CREEK BASINS PROJECT NO Bill Gaffi, General Manager (lsh) SUMMARY During 2017, the Capital Improvement Program Prioritization Committee, with representatives from each of the seven large member cities (Cities) and Clean Water Services (District), worked to approve a prioritized five-year District-wide sanitary sewer capital improvement program. Fiscal Year (FY) projects were ultimately adopted by the District and Cities as part of their budget process. The Sanitary Sewer Inflow and Infiltration (I/I) Abatement Project for the 1911/1936 and Turner Creek Basins Project No (Project) will be managed by the City of Hillsboro (Hillsboro) and includes District financial participation. Consistent with the Intergovernmental Agreement governing the financial and working relationship between the District and Hillsboro, the District shares equally in the cost of I/I abatement projects. District and City wish to enter into an Intergovernmental Agreement for the Project that outlines the cost-sharing provisions and authorizes the District to reimburse Hillsboro for 50 percent of the Project cost, not-to-exceed $2,160,000. The Project consists of lining or pipe bursting approximately 16,000 linear feet of existing sewer main line ranging in size from 6 inches to 15 inches and inspecting and replacing approximately 350 sewer laterals from the main line to homes. All laterals will be evaluated and replaced as needed. The Project is located within the 1911/1936 and Turner Creek sanitary sewer basins. REQUESTED ACTION Approve the Intergovernmental Agreement with the City of Hillsboro for the Sanitary Sewer Inflow and Infiltration Abatement Project for the 1911/1936 and Turner Creek Basins Project No in an amount not-to-exceed $2,160,000. (A copy of the Intergovernmental Agreement is available at the Clerk s desk.) Agenda Item No. 2.b. Date: 10/10/17 33

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35 AGENDA CLEAN WATER SERVICES BOARD OF DIRECTORS Agenda Category: Consent CPO 4B Agenda Title: DIRECT CLEAN WATER SERVICES TO PREPARE AN ENGINEERING STUDY AND ASSESSMENT REPORT FOR THE POSSIBLE FORMATION OF THE SW BAKER LANE SANITARY SEWER LOCAL IMPROVEMENT DISTRICT, PROJECT NO Presented by: Bill Gaffi, General Manager (dmt) SUMMARY Clean Water Services (District) has received a petition to form a Local Improvement District (LID) to construct sanitary sewers. The proposed LID study area encompasses three lots on SW Baker Lane, east of SW 158th Terrace. Staff met with the property owners within the study area and determined there was sufficient support to continue research and study of a potential LID. Staff is requesting direction from the District's Board of Directors to prepare a preliminary engineering study and assessment report for possible formation of the Baker Lane Sanitary Sewer LID to include the following: 1. A description of the work to be done including, where appropriate, preliminary plans and a determination of whether any portion of the project will necessitate extraordinary engineering or construction solutions; 2. An estimate of the probable cost of the improvement, including financing, and where appropriate, the excess cost of any necessary extraordinary engineering or construction solutions; (continued) Attachment: Exhibit A: Map REQUESTED ACTION Direct Clean Water Services to prepare an engineering study and assessment report for the possible formation of the SW Baker Lane Sanitary Sewer Local Improvement District, Project No Agenda Item No. 2.c. Date: 10/10/17 35

36 DIRECT CLEAN WATER SERVICES TO PREPARE AN ENGINEERING STUDY AND ASSESSMENT REPORT FOR THE POSSIBLE FORMATION OF THE SW BAKER LANE SANITARY SEWER LOCAL IMPROVEMENT DISTRICT, PROJECT NO /10/17 3. A recommendation as to the method or methods of assessment to be used to arrive at a fair and equitable apportionment of the whole or any portion of the cost to the property specially benefited; and 4. The description of each lot, parcel of land, or portion thereof to be specially benefited by the improvement with the names of the owners or reputed owners, the estimated assessment or assessments against each lot or parcel, and each lot or parcel s estimated share of the excess costs for extraordinary engineering or construction solutions to be determined consistent with Ordinance No. 35, Sections 8 and 13. The specially benefited property may be described by the subdivision, by lots, blocks, and addition names, by tax lots, by metes and bounds, or by reference to the book and page of any public record where the description may be found, so that the description can be made certain. 36

37 EXHIBIT A 37

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39 AGENDA CLEAN WATER SERVICES BOARD OF DIRECTORS Agenda Category: Consent CPO All Agenda Title: AWARD CONTRACT TO PURCHASE FOUR DEWATERING CENTRIFUGES FOR THE ROCK CREEK AND DURHAM ADVANCED WASTEWATER TREATMENT FACILITIES DEWATERING CENTRIFUGE PROCUREMENT PROJECT NOS AND 6894 TO GEA MECHANICAL EQUIPMENT US Presented by: Bill Gaffi, General Manager (rs) SUMMARY Clean Water Services (District) uses dewatering centrifuges at the Rock Creek and Durham Advanced Wastewater Treatment Facilities (AWWTF). In September of 2016, District s design engineer performed the pilot testing of modern dewatering centrifuge technology for the District s Durham and Rock Creek AWWTF. This pilot testing and corresponding economic evaluation quantified the improvements possible regarding dewatered biosolids cake concentrations (reduced hauling costs), polymer consumption, and solids capture. Based upon the results of this testing, the Fiscal Year 2018 budget allocated funds to modify the planned Durham and Rock Creek AWWTF Dewatering Centrifuge Procurement Projects Nos and 6894 to include replacing both plant s obsolete dewatering centrifuges with newer technology. The District issued a Request for Proposals on July 31, 2017 to procure four new dewatering centrifuges, two for Durham and two for Rock Creek. District received four proposals and evaluated them based on price and information submitted in response to other specified criteria. The three highest scoring proposals are: 1. GEA Mechanical Equipment US Alfa Laval, Inc Andritz Separation 87.5 REQUESTED ACTION Award contract to purchase four dewatering centrifuges for the Durham and Rock Creek Advanced Wastewater Treatment Facilities Dewatering Centrifuge Procurement Project Nos and 6894 to GEA Mechanical Equipment US, the highest ranked proposer, in the amount of $1,828,000. Agenda Item No.. Date: 10/10/17 39

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41 AGENDA CLEAN WATER SERVICES BOARD OF DIRECTORS Agenda Category: Consent CPO All Agenda Title: Presented by: AWARD A PRIMARY CONTRACT FOR TRAFFIC CONTROL SERVICES FOR PREVAILING WAGE PROJECTS TO HOSS PAVING, INC. AND A BACK-UP CONTRACT TO D&H FLAGGING, INC. Bill Gaffi, General Manager (rjs) SUMMARY Clean Water Services (District) needs traffic control services (flagging) to support Field Operations construction crews work on improvement projects subject to prevailing wage. The District needs a primary and secondary contractor to ensure services will be available on an as-needed basis. The District issued a Request for Proposals on August 30, The District received two proposals and evaluated them based on Experience and References, Work Plan, Staffing Plan, and Unit Prices. The proposal from HOSS Paving, Inc. scored an average of points and the proposal from D&H Flagging, Inc. scored an average of 71.25, both out of 100 possible points. District intends to award both a primary and a back-up contract for traffic control services. The initial term for each contract is through October 11, 2018 with an option to renew for two additional one-year periods. The back-up contract would be used if HOSS Paving, Inc is unable to provide traffic control services or if the contract was terminiated prior to its scheduled termination date. REQUESTED ACTION Award the primary contract for Traffic Control Services for Prevailing Wage Projects to HOSS Paving, Inc. and award a back-up contract to D&H Flagging, Inc, each in an amount not to exceed $150,000 per year. (Copies of the primay and back-up contracts are available at the Clerk s desk.) Agenda Item No. 2.e. Date: 10/10/17 41

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43 AGENDA CLEAN WATER SERVICES BOARD OF DIRECTORS Agenda Category: Consent CPOs 4,5 Agenda Title: Presented by: AWARD PROGRESSIVE DESIGN-BUILD CONTRACT FOR THE TUALATIN INTERCEPTOR AND SIPHON IMPROVEMENT PROJECT NO AND APPROVE PHASE 1 SERVICES Bill Gaffi, General Manager (wjd) SUMMARY The Upper Tualatin Interceptor (UT) serves the cities of Tualatin, Tigard, King City, and Sherwood and flows into Clean Water Services (District) Durham Advanced Wastewater Treatment Facility (Durham). The UT was constructed in 1985 and consists of approximately 15,000 linear feet (lf) of pipe ranging in diameter from 27 to 42 inches. The 2008 Master Plan update, 2013 Model Calibration and Capacity Analysis and 2017 concept plan for the southwestern Durham flow basin identified the need for capacity upgrades in the UT and throughout the basin to meet 2025 flow projections related to development within the West Sherwood, South Sherwood, Beef Bend, Tonquin, Cooper Mountain, River Terrace and Bull Mountain urban reserve and urban growth areas. The Tualatin Interceptor and Siphon Improvement Project No (Project) is one of the initial projects identified in the concept plan, and the Project includes design and construction of approximately 11,000 lf of sanitary sewer interceptor, removal and/or protection in place of approximately 10,000 lf of existing 27-inch to 42-inch diameter reinforced concrete pipe, installation of approximately 10,000 lf of 66-inch to 48-inch gravity sewer interceptor, and trenchless installation of 1,000 lf of 21-inch to 30-inch diameter inverted siphons. (continued) Attachment: Exhibit A - Project Map REQUESTED ACTION Award contract for the Tualatin Interceptor and Siphon Improvement Project No Progressive Design-Build to M.A. Mortenson Company, the highest scoring proposer. Approve Phase 1 services in an amount not to exceed $1,259,700. Agenda Item No. 2.f. Date: 10/10/17 43

44 AWARD PROGRESSIVE DESIGN-BUILD CONTRACT FOR THE TUALATIN INTERCEPTOR AND SIPHON IMPROVEMENT PROJECT NO AND APPROVE PHASE 1 SERVICES 10/10/17 The Project also includes permitting services and other investigative services required to support design and construction. The cost for the Project is budgeted at $14.2 million, which includes costs of all engineering studies and design, permit fees and construction costs. On June 20, 2017, District Board of Directors waived the competitive bidding requirements to approve the use of a Progressive Design-Build Procurement Process for the Project by Minute Order No in order to minimize procurement and capital project costs and accelerate the schedule while the overall design is being completed. To ensure adequate competition, District advertised a Request for Proposals on July 7, Four proposals were received, and two proposers were interviewed. The combined (written materials submitted and interview) scores for the teams interviewed are: Team Score 1. M.A. Mortenson Company (Mortenson) (with Kennedy/Jenks Consultants, Inc.) 2. Emery & Sons Construction Group, an Oregon Partnership (with Murraysmith, Inc.) Mortenson, if approved, will serve as the Design-Builder. The Project will be designed, permitted and constructed in two phases using the Progressive Design-Build delivery method: Phase One: Prepare design to 60% complete and prepare a guaranteed maximum price (GMP) proposal. Phase Two: Complete design, construction and post-construction tasks, including performance testing. As part of the Phase 1 services, the Design-Builder is required to submit to District and negotiate the GMP Amendment to complete Phase 2 services. Once a mutually-agreeable GMP for delivery of the Project is obtained, District will return to the Board of Directors (Board). Phase 2, which includes complete design and construction of the Project, will not commence until the Board has approved the final GMP. 44

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47 AGENDA WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent Land Use & Transportation (CPO 6,7) Agenda Title: Presented by: APPROVE AGREEMENT WITH THE CITY OF BEAVERTON FOR THE DISTRIBUTION OF MAJOR STREETS TRANSPORTATION IMPROVEMENT PROGRAM (MSTIP) OPPORTUNITY FUND FOR THE BEAVERTON SCHOOL DISTRICT SAFE ROUTES TO SCHOOL PROGRAM Andrew Singelakis, Director of Land Use & Transportation SUMMARY: The City of Beaverton was approved to receive a Major Streets Transportation Improvement Program (MSTIP) Opportunity Fund grant for $70,125 by the Washington County Coordinating Committee (WCCC) in September The award is to be used as a match for a Regional Transportation Options (RTO) grant for the Beaverton School District s Safe Routes to School Program. The RTO grant is through Metro. The disbursement of the Opportunity Funds was contingent on the school district being awarded the grant previously mentioned. Metro awarded the Beaverton School District the RTO grant at their November 2016 meeting. An Intergovernmental Agreement (IGA) is necessary to formalize the transfer of the MSTIP funds to the City of Beaverton. A separate agreement between the City of Beaverton and the Beaverton School District will be needed to transfer the disbursement to BSD. DEPARTMENT S REQUESTED ACTION: Approve Agreement with the City of Beaverton, and authorize its execution upon completion of the County s contract review process. shared\admin procedures\agendas\gary agendas\cob iga mstip.doc COUNTY ADMINISTRATOR S RECOMMENDATION: I concur with the requested action. Agenda Item No. 2.g. Date: 10/10/17 47

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49 AGENDA WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent County Administrative Office (ALL CPOs) Agenda Title: ADOPT SUPPLEMENTAL BUDGET FOR FISCAL YEAR Presented by: Don Bohn, Assistant County Administrator Mary Gruss, Chief Finance Officer SUMMARY: As your Board is aware, Oregon local budget law allows for the modification of the current, adopted budget through the supplemental budget process. Supplemental budgets are used to create new appropriations to spend increased resources, transfer resources and appropriations between funds, establish new funds, and create a new appropriation category within a fund. Washington County Cooperative Library Services (WCCLS) has a primary goal of developing and supporting reading skills in children and youth. The State Library of Oregon has asked WCCLS to accept a federal Library Services and Technology Act (LSTA) grant for fiscal year in the amount of $78,048. The Fostering Grade Level Reading grant was originally allocated to the State Library to provide project management to plan, implement and evaluate research-based literacy programs for kindergarten through 3 rd grade children that support the reading process and aligns with Common Core state standards. WCCLS was included as a supporting partner, providing in-kind staff expertise for the grant through the Outreach and Youth Services Program. Due to changes in key staffing at the State Library of Oregon (WCCLS recently hired away their Youth Services Consultant), WCCLS agreed to take over management of the grant to assure its success. The grant period runs through September 30, WCCLS will plan for a second grant through the fiscal year budget process. Acceptance of the grant will not require additional WCCLS staff. The majority of grant funds will be used to contract for the professional services of reading and literacy experts to advise on curriculum development. The proposed supplemental budget will recognize the $78,048 additional revenue and increase appropriations accordingly. Attachment: Resolution and Order Exhibit A COUNTY ADMINISTRATOR S RECOMMENDATION: Approve the resolution and order for this Supplemental Budget for Agenda Item No. 2.h. Date: 10/10/17 49

50 1 2 IN THE BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON In the Matter of Authorizing Expenditures and Adopting A Supplemental Budget ) ) ) ) ) RESOLUTION AND ORDER No This matter having come before the Washington County Board of County Commissioners at its regular meeting on October 10, 2017; and It appearing to the Board that there is a need to authorize the expenditure of $78,048 in funds received by the Cooperative Library fund ( ) for the purpose of administering the Fostering Grade Level Reading grant; and It appearing to the Board that, pursuant to ORS (1)(a), a County may adopt a supplemental budget when an occurrence or condition that was not ascertained when preparing the initial budget or a previous supplemental budget for the current year or current budget period requires a change in financial planning; and It appearing to the Board that, in accordance with ORS , notice of the Board s regularly convened meeting for October 10, 2017 was published not less than five days prior to the meeting and contained a statement that a supplemental budget would be considered; and It appearing to the Board that there is a need to adopt a supplemental budget to authorize expenditures within the Cooperative Library fund ( ) in the amount $78,048 for the purpose of administering the Fostering Grade Level Reading grant as proposed and attached hereto as Exhibit A ; and It appearing to the Board that this supplemental budget, as provided by ORS does Page 1 - RESOLUTION AND ORDER (Authorize Expenditures, Supp. Budget) WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340 ~ MS #24 HILLSBORO, OR PHONE (503) FAX (503)

51 not authorize any increase in the levy of taxes; now, therefore, it is hereby RESOLVED AND ORDERED that the Board hereby authorizes expenditures in the amount of $78,048 to be made from the Cooperative Library fund ( ) to provide initial funding for the administration of the wood smoke reduction program; and, it is further RESOLVED AND ORDERED that the Board hereby adopts the supplemental budget as proposed and attached hereto as Exhibit A ; and, it is further RESOLVED AND ORDERED that the County Administrator shall make any required filings and take such other actions as are necessary to implement this action. DATED this 10 th day of October, BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR RECORDING SECRETARY Page 2 - RESOLUTION AND ORDER (Authorize Expenditures, Supp. Budget) WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340 ~ MS #24 HILLSBORO, OR PHONE (503) FAX (503)

52 WASHINGTON COUNTY EXHIBIT A SUPPLEMENTAL BUDGET FUNCTIONAL AREA/ ORGANIZATION UNIT FUND/ORG/ ACCOUNT DESCRIPTION Adopted Budget DEBIT CREDIT PROPOSED REVISED APPROPRIATION Culture, Education and Recreation WCCLS Expenditures $ 41,190,826 78,048 41,268, Revenue 33,171,090 78,048 33,249,138 To recognize grant revvenue and increase appropriations for the Fostering Grade Level Reading grant from the State Library 52

53 AGENDA WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent- County Administrative Office (ALL CPOs) Agenda Title: Presented by: AWARD $250,000 TO THE VIRGINIA GARCIA MEMORIAL FOUNDATION CAPITAL FUNDRAISING CAMPAIGN Robert Massar, Assistant County Administrator SUMMARY: The Virginia Garcia Memorial Foundation is actively engaged in the final phase of a capital campaign to pay for the build-out and tenant improvements for their new Beaverton Wellness Center. The $7.7 million project will triple the size of their current clinic to 36,000 square feet and is projected to open in Summer During the Washington County Budget Committee meeting on May 9 th, the Executive Director of Virginia Garcia Memorial Foundation identified a remaining gap of $723,854 in the project fundraising plan and asked for county support. The Board of Commissioners asked staff if the Gain Share (GS) program may be able to help support the project and whether the project falls within the scope of the County mission. Upon further research, it was determined the GS program would be able to absorb a $250,000 pledge to the VG project to help close the outstanding gap. It was further determined that one of the priorities in the Washington County Community Health Improvement Plan is to improve access to comprehensive, culturally appropriate and affordable health care. This includes primary care, behavioral health and oral health services. Thus, providing Virginia Garcia with capital funds to open a new primary care clinic in Beaverton would clearly support this priority. COUNTY ADMINISTRATOR S RECOMMENDATION: Award $250,000 to the Virginia Garcia Memorial Foundation for the construction of their Beaverton Wellness Center. Agenda Item No. 2.i. Date: 10/10/17 53

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55 AGENDA WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent County Counsel (ALL CPOs) Agenda Title: Presented by: AUTHORIZE FILING OF EXOTIC ANIMAL BAN ORDINANCE Alan Rappleyea, County Counsel SUMMARY: County Counsel was requested to research all laws related to exotic animals. There is a complex regulatory system at the state and federal level. Additionally, ORS provides that a county may prohibit by ordinance the keeping of exotic animals. Exotic animals are defined in ORS (1). On September 26, 2017, the Board held a worksession to discuss the development of an ordinance to prohibit the keeping of exotic animals. County Counsel has developed a draft ordinance to prohibit the keeping of exotic animals with some exceptions for legitimate purposes for the Board to consider. Enforcement will reside with Health and Human Services, Animal Services Division. Attachment: Proposed ordinance language DEPARTMENT S REQUESTED ACTION: Authorize County Counsel to file an exotic animal ordinance that prohibits the keeping of exotic animals in unincorporated Washington County. COUNTY ADMINISTRATOR S RECOMMENDATION: I concur with the requested action. Agenda Item No. 2.j. Date: 10/10/17 55

56 Chapter 6.08 EXOTIC ANIMALS Purpose Definitions Keeping of Exotic Animals Prohibited Exceptions Conformity with law Enforcement Civil Infraction Impounding Exotic Animals Civil Infraction Other enforcement procedures not excluded Purpose. The purpose of this chapter is to protect the health, safety and welfare of the people of the county and to protect animals that are not in their natural environment. The Board finds that exotic animals are a safety risk to the public and should not be kept outside their natural environment and that, pursuant to ORS , prohibiting the keeping of exotic animals is necessary Definitions. For the purpose of this chapter, words in the present tense include the future, the singular includes the plural, and the plural includes the singular, the word shall is mandatory and not directory, and the term this chapter shall be deemed to include all amendments hereinafter made to this chapter. As used in this chapter, unless the context requires otherwise, the following words and their derivations shall mean: A. Board means Board of County Commissioners for Washington County. B. Educational institution means an Oregon state community college or an accredited university or college that confers bachelors, masters or doctorate degrees in Oregon. C. Exotic animal means: (1) Any member of the family Felidae not indigenous to Oregon, except the species Felis catus (domestic cat); (2) Any nonhuman primate: (3) Any nonwolf member of the family Canidae not indigenous to Oregon, except the species Canis familiaris (domestic dog); (4) Any bear, except the black bear (Ursus americanus); and (5) Any member of the order Crocodylia. D. Keep means to have physical custody or otherwise to exercise dominion and control over an object. E. Medical institution means a hospital authorized to conduct business in Oregon by the State of Oregon. F. Temporary means no longer than a total of 10 continuous days and no more than once a year total in all of Washington County Keeping of Exotic Animals Prohibited. Except as otherwise provided in Section , no person shall keep an exotic animal Exceptions. A shall not apply to the keeping of an exotic animal by: 1. An educational institution or medical institution, if the animal is kept for the primary purpose of instruction, study or research; 56

57 2. A temporary circus, carnival or other similar itinerant show business, if the animal is kept for the primary purpose of public entertainment; 3. A veterinarian employed by the federal government or currently licensed by the Oregon State Veterinary Examining Board, if the animal is kept for the primary purpose of diagnosis or treatment; 5. A public agency, if the animal is kept primarily for a public purpose. B shall not apply to a person transporting an exotic animal directly to any of the institutions, businesses or individuals listed in subsection A of this section Impounding Exotic Animals. Pursuant to WCC Chapter 1.12, upon issuance of an administrative warrant, a code enforcement officer may seize or impound any exotic animal located in the county in violation of this chapter at the keeper s expense Civil Infraction Other enforcement procedures not excluded. The provisions of this chapter are in addition to and not in lieu of any other procedures and remedies provided by law, including equitable relief and damages Conformity with law. This chapter, shall not in any way be a substitute for, nor eliminate in any way, the necessity for conformity with any and all laws or rules of the federal government, the state of Oregon or its agencies, nor any ordinances or rules and regulations of the county Enforcement. WCC Chapter 1.12 provides the general enforcement mechanism for this Chapter Civil Infraction. A county enforcement officer, as defined in WCC Chapter 1.12, may issue a Class A civil infraction for failure to comply with this chapter and any rules and regulations adopted pursuant thereto. Civil infractions shall conform to the requirements of the Administrative Enforcement Code, Chapter Enforcement of civil infractions shall be through Chapter Each day a person is in violation of this chapter shall be deemed a separate violation thereof. 57

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59 AGENDA WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Agenda Title: Presented by: Consent Health and Human Services AUTHORIZE CONTRACT AMENDMENT WITH NEIGHBORHOOD HEALTH CENTER TO SUPPORT SCHOOL BASED HEALTH CENTERS Marni Kuyl, Director, Department of Health and Human Services SUMMARY: Washington County contracts with Neighborhood Health Center to provide primary and mental health care services in the school based health center (SBHC) at Merlo Station High School in the Beaverton School District. The funds received from the Oregon Health Authority and from Beaverton School District are distributed to Neighborhood Health Center to provide these services. The original agreement was executed in September, 2016 for $61, In October, 2016, your board approved an amendment adding $90,000 for provision of primary and mental healthcare services to the SBHC at Merlo Station High School (MO #16-303). In June, 2017, your board approved an amendment adding $54,700 (MO #17-140). The County received $52,200 from the Oregon Health Authority to provide to the SBHC and an additional $80,000 from Beaverton School District for the Merlo Station SBHC. The Department requests your Board approve an amendment in the amount of $132,200 to provide primary and mental health services in Beaverton School District through June 30, The new contract total is $338, DEPARTMENT S REQUESTED ACTION: Authorize an amendment to the contract with Neighborhood Health Center in the amount of $132,200 to provide primary and mental health services at the Merlo Station School Based Health Center in the Beaverton School District through June 30, COUNTY ADMINISTRATOR S RECOMMENDATION: I concur with the requested action. Agenda Item No. 2.k. Date: 10/10/17 59

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61 AGENDA WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Agenda Title: Presented by: Consent Health and Human Services GRANT WAIVER FROM REQUEST FOR PROPOSALS AND AUTHORIZE CONTRACT WITH LIFEWORKS NORTHWEST TO SUPPORT SCHOOL BASED HEALTH CENTERS ( W) Marni Kuyl, Director, Department of Health and Human Services SUMMARY: Washington County contracts with LifeWorks NW to provide mental health services for the school based health center (SBHC) at Merlo Station High School in Beaverton School District. In July 2017, Oregon Health Authority (OHA) awarded funding to the Department for the biennium to continue funding mental health services provided by LifeWorks NW including a full-time, bilingual and bicultural mental health therapist at Merlo Station SBHC in the Beaverton School District. The Department requests your Board grant a waiver from the Request for Proposals process and authorize a contract with LifeWorks NW in the amount of $132,000 to provide mental health services at the Merlo Station School Based Health Center through June 30, Attachments: Additional Information Required to Grant Waiver DEPARTMENT S REQUESTED ACTION: Grant a waiver from the Request for Proposals process and authorize a contract with LifeWorks NW in the amount of $132,200 to provide mental health services at the Merlo Station School Based Health Center in the Beaverton School District through June 30, COUNTY ADMINISTRATOR S RECOMMENDATION: I concur with the requested action. Agenda Item No. 2.l. Date: 10/10/17 61

62 ADDITIONAL INFORMATION REQUIRED TO GRANT WAIVER: Per Rule #10-130, the request for waiver shall contain the following: a) Nature of the agreement: Authorize a contract with Lifeworks NW to continue increased mental health capacity at Merlo Station School-Based Health Center for the period of July 1, 2017 through June 30, 2019 in an amount not to exceed $132,200. b) Estimated cost: Contract for Mental Health Expansion Grant funded services at Merlo Station SBHC not to exceed $132,200 for the period July 1, 2017 June 30, 2019 c) Narrative description of basis for waiver and reasons an RFP process would be inappropriate: The Oregon Health Authority (OHA) required that applications for SBHC Mental Health Expansion Grant funds be submitted by and awarded to local Public Health Authorities on behalf of community-based agencies. An application submitted on behalf of Neighborhood Health Center (NHC) to continue expansion of mental health capacity at Merlo Station SBHC, for which NHC is the medical sponsor, listed LifeWorks NW as the mental health service provider as selected by NHC. LifeWorks NW is also the mental health service provider for the five SBHCs for which Virginia Garcia Memorial Health Center (VGMHC) is the medical sponsor. The OHA award for was based on selection of Lifeworks NW as the subcontractor. d) A statement of alternate selection process: Contract with LifeWorks NW effective 7/1/17-6/30/19. 62

63 AGENDA WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Agenda Title: Presented by: Consent Health and Human Services GRANT WAIVER FROM REQUEST FOR PROPOSALS PROCESS AND AUTHORIZE CONTRACT AMENDMENT WITH VIRGINIA GARCIA MEMORIAL HEALTH CENTER TO SUPPORT YOUTH ACTIVITIES AT SCHOOL BASED HEALTH CENTERS ( W) Marni Kuyl, Director, Department of Health and Human Services SUMMARY: In September 2015, your Board approved a contract with Virginia Garcia Memorial Health Center (VGMHC) to provide staffing to support youth advisory councils and youth activities in all the school based health centers (SBHCs) located in Washington County through June 30, 2017 (MO # ). The Oregon Health Authority required that applications for SBHC mental health expansion grant funds were to be submitted by and awarded to Local Public Health Authorities on behalf of community-based agencies. An application was submitted on behalf of Virginia Garcia Memorial Health Center to continue youth advisory council activities. In July, 2017 the Oregon Health Authority awarded an additional $152,000 for youth specialists to engage and mobilize host school youth in health promotion, develop and sustain youth advisory councils and support youth-led research projects on mental health issues at the SBHCs. The Department requests your Board grant a waiver from the Request for Proposals process and authorize an amendment to the contract with Virginia Garcia Memorial Health Center in the amount of $152,000 to provide youth advisory council activities at school based health centers through June 30, The new contract total is $360,400. Attachments: Additional Information Required to Grant Waiver DEPARTMENT S REQUESTED ACTION: Grant a waiver from the Request for Proposals process and authorize an amendment to the contract with Virginia Garcia Memorial Health Center in the amount of $152,000 to provide youth advisory council activities at school based health centers through June 30, COUNTY ADMINISTRATOR S RECOMMENDATION: I concur with the requested action. Agenda Item No. 2.m. Date: 10/10/17 63

64 ADDITIONAL INFORMATION REQUIRED TO GRANT WAIVER Per Rule #10-130, the request for waiver shall contain the following: a) Nature of the agreement: b) Estimated cost: Authorize an amendment to the contract with VGMHC to continue to support youth advisory council and youth-led activities through the SBHCs for the period of July 1, 2017 through June 30, 2019 in an amount not to exceed $152,000. The services are funded by the Mental Health Expansion Grant from Oregon Health Authority for youth advisory council projects not to exceed $152,000 for the period July 1, 2017 June 30, c) Narrative description of basis for waiver and reasons an RFP process would be inappropriate: In July 2017, OHA awarded an additional $152,000 to Washington County Health and Human Services for the biennium to continue funding SBHC mental health projects, including funds for youth specialist positions to engage and mobilize host school youth in health promotion, develop and sustain youth advisory councils and support youth-led research projects on mental health issues at each of the SBHCs. The OHA required applications for SBHC Mental Health Expansion Grant funds be submitted by and awarded to local Public Health Authorities on behalf of community based agencies. An application was submitted on behalf of Virginia Garcia VGMHC to continue youth advisory council activities. d) Statement of alternate selection process: Washington County Health & Human Services seeks to enter contracts for consistent with awards made by OHA. 64

65 AGENDA WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Agenda Title: Presented by: Consent Health and Human Services GRANT WAIVER FROM REQUEST FOR PROPOSALS PROCESS AND AUTHORIZE CONTRACT AMENDMENTS WITH VIRGINIA GARCIA MEMORIAL HEALTH CENTER TO SUPPORT SCHOOL BASED HEALTH CENTERS ( W) Marni Kuyl, Director, Department of Health and Human Services SUMMARY: Washington County contracts with Virginia Garcia Memorial Health Center to provide primary and mental health care services in the school based health centers (SBHCs) at the Forest Grove, Tigard-Tualatin, Hillsboro and Beaverton School Districts. The funds are received from the Oregon Health Authority and distributed to Virginia Garcia Memorial Health Center. On January 20, 2015 and June 16, 2015 your Board authorized new contracts with Virginia Garcia Memorial Health Center to continue provision of primary and mental healthcare services to the SBHCs in Forest Grove School District, Tigard-Tualatin School District, Hillsboro School District, and Beaverton School District through June 30, 2016 (MO #15-18 and MO #15-189). On June 28, 2016, your Board authorized amendments in the amount of $281, in Forest Grove School District, in the amount of $205, in the Tigard-Tualatin School District, in the amount of $276, in the Beaverton School District, and in the amount of $102, in the Hillsboro School District through June 30, 2017 (MO #16-196). (continued) Attachment: Additional Information Required to Grant Waiver DEPARTMENT S REQUESTED ACTION: Grant a waiver from the Request for Proposals process and authorize amendments to the contracts with Virginia Garcia Memorial Health Center to provide primary and mental health services in the school based health centers through June 30, 2018 as follows: Forest Grove school district for a new contract total of $407,154.10, Tigard-Tualatin School District for a new contract total of $323,308.00, Beaverton School District for a new total contract of $335,477.0 and Hillsboro School District for a new total contract of $161, COUNTY ADMINISTRATOR S RECOMMENDATION: I concur with the requested action. Agenda Item No. 2.n. Date: 10/10/17 65

66 APPROVE WAIVER FROM REQUEST FOR PROPOSALS PROCESS AND AUTHORIZE CONTRACT AMENDMENTS WITH VIRGINIA GARCIA MEMORIAL HEALTH CENTER TO SUPPORT SCHOOL BASED HEALTH CENTERS 10/10/17 Additional funding will be provided by the State for the school based health center services for the period of July 1, 2017 through June 30, The Department requests your Board authorize contract amendments with Virginia Garcia to provide school based health services through June 30, 2018 in the amount of $118,700 in Forest Grove, in the amount of $104,400 in the Tigard-Tualatin School District, in the amount of $52,200 in the Beaverton School District, and in the amount of $52,200 in the Hillsboro School District. 66

67 ADDITIONAL INFORMATION REQUIRED TO GRANT WAIVER: Per Rule #10-130, the request for waiver shall contain the following: a) Nature of the agreement: Authorize contract amendments with VGMHC to extend the contracts and increase funding for the school based health centers located in Forest Grove, Hillsboro, Beaverton and Tigard-Tualatin School Districts through June 30, b) Estimated cost: The services are funded by the Oregon Health Authority in the following amounts: Forest Grove School District for a new total contract amount of $407,154.10, Tigard-Tualatin School District for a new total contract amount of $323,308.00, Beaverton School District for a new contract total amount of $335,477.05, and Hillsboro School District for a new contract total amount of $161, c) Narrative description of basis for waiver and reasons an RFP process would be inappropriate: We are requesting a waiver from the request for proposal process because the school districts are the entity that determines which medical sponsor they wish to serve their districts. VGMHC is the current medical sponsor selected by the districts. d) A statement of alternate selection process: Contract with Virginia Garcia Memorial Health Center as the four school districts selected VGMHC as the medical sponsor for the school based health centers in their districts. 67

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69 AGENDA WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Agenda Title: Presented by: Consent Juvenile Department AUTHORIZE GRANT FUNDING AND INTERGOVERNMENTAL AGREEMENT WITH THE STATE OF OREGON FOR JUVENILE DRUG COURT Lynne Schroeder, Director SUMMARY: The purpose of this agenda is to request that your Board authorize grant funds and an Intergovernmental Agreement with the State of Oregon for Juvenile Drug Court. Funding in the amount of $140,160 has been awarded to the Juvenile Department through the Oregon Criminal Justice Commission for the biennium The effective dates of this IGA will retroactively be July 1, 2017 to June 30, Funding under this agreement is included in the FY adopted budget. DEPARTMENT S REQUESTED ACTION: Authorize grant funds and Intergovernmental Agreement with the Oregon Criminal Justice Commission retroactively in the amount of $140,160 for the biennium for Juvenile Drug Court. COUNTY ADMINISTRATOR S RECOMMENDATION: I concur with the requested action. Agenda Item No. 2.o. Date: 10/10/17 69

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71 AGENDA WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Agenda Title: Presented by: Consent Juvenile Department AUTHORIZE AMENDMENT OF THE INTERGOVERNMENTAL AGREEMENT WITH THE DEPARTMENT OF HUMAN SERVICES FOR THE TITLE IV-E REIMBURSEMENT PROGRAM Lynne Schroeder, Director SUMMARY: It is recommended that your Board accept the Amendment No. 2 to the Intergovernmental Agreement with the Juvenile Department and the Department of Human Services (DHS) for the purpose of administering Title IV-E. The contract period will be done retroactively from October 1, 2017 to September 30, The maximum non-to-exceed amount payable to the Juvenile Department as Revenue under this Agreement, is $9,600,000. The Juvenile Department will provide DHS compensation for Administrative activities based on the total sum of the quarterly claim: (a) Year 1: 3% of the Administrative reimbursement (b) Year 2: 1% of the Administrative reimbursement (c) Any additional years beyond Year 2 shall be at 1% We estimate that the total expenditures within this contract period will be $96,000. The goal of the Title IV-E reimbursement program is to reduce Juvenile delinquency, increase offender accountability, and rehabilitate juvenile offenders through a comprehensive, coordinated, community-based Juvenile probation system. The target population of the Title IV- (continued) DEPARTMENT S REQUESTED ACTION: Accept the Amendment to the Intergovernmental Agreement with the Juvenile Department and the Department of Human Services for the purpose of administering Title IV-E for the retroactive period October 1, 2017 to September 30, 2019, for a not to exceed Revenue amount of $9,600,000 and total expenditure amount of $96,000. COUNTY ADMINISTRATOR S RECOMMENDATION: I concur with the requested action. Agenda Item No. 2.p. Date: 10/10/17 71

72 AUTHORIZE AMENDMENT OF THE INTERGOVERNMENTAL AGREEMENT WITH THE DEPARTMENT OF HUMAN SERVICES FOR THE TITLE IV-E REIMBURSEMENT PROGRAM BOC 10/10/17 Consent Agenda Item Authorize Intergovernmental Agreement with the Department of Human Services for the Title IV-E reimbursement program E reimbursement program is children within the Juvenile Justice system who meet the eligibility requirements for federal benefits under the Social Security Act. Federal regulations require that Delinquents and status offenders placed in Title IV-E eligible placements meet the same requirements as dependent children in the State of Oregon s legal custody and in placement. The objectives of the Title IV-E reimbursement program also include strengthening foster care services and ensuring that the needs for safety, permanency and wellbeing of foster children are met. 72

73 AGENDA WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent Support Services (ALL CPOs) Agenda Title: Presented by: APPROVE THE BASIC PLAN CHAPTER OF THE COUNTY EMERGENCY OPERATIONS PLAN Don Bohn, Assistant County Administrator Scott Porter, Manager, Emergency Management SUMMARY: The Basic Plan is the introductory chapter of the County s Emergency Operations Plan (EOP). It addresses overarching planning assumptions, general concepts of emergency operations, roles and responsibilities, and other items that apply to all hazards and emergency functions. The remainder of the EOP consists of annexes and addendums that address specific emergency operations functions such as transportation, communications, and sheltering. Emergency Management has completed an update of the Basic Plan to address organizational changes and changes in terminology. It also now references regional preparedness and response elements such as the Regional Disaster Preparedness Organization and the Regional Multiagency Coordination Group. Various other changes were made throughout the plan for the purpose of completeness and clarity. Once approved, the Board Chair will sign a letter of promulgation for the Emergency Operations Plan which is required every four years. The updated plan will be distributed to all stakeholders and made available to the public. Attachment: Letter of Promulgation Clerk s Desk Item: Basic Plan chapter of the Washington County Emergency Operations Plan; 2017 Basic Plan Update Executive Summary DEPARTMENT S REQUESTED ACTION: Approve the updated Basic Plan chapter of the Washington County Emergency Operations Plan. COUNTY ADMINISTRATOR S RECOMMENDATION: I concur with the requested action. Agenda Item No. 2.q. Date: 10/10/17 73

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