MINUTES WASHINGTON COUNTY BOARD OF COMMISSIONERS APRIL 28, 2015

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1 MINUTES WASHINGTON COUNTY BOARD OF COMMISSIONERS APRIL 28, 2015 CONVENED: 6:31 p.m. BOARD OF COMMISSIONERS: Chair Andy Duyck Commissioner Dick Schouten Commissioner Greg Malinowski Commissioner Bob Terry Vice Chair Roy Rogers was absent on this day because he attended JPACT in Washington DC. STAFF: Robert Davis, County Administrator Alan Rappleyea, County Counsel Steve Franks, Assistant Director, LUT Andy Back, Planning & Development Services Manager, LUT Joy Chang, Associate Planner, LUT Rick Griebel, Audiovisual Technician Ana Noyola, Alternate Clerk of the Board PRESS: None. 1. ORAL COMMUNICATION (2-MINUTE OPPORTUNITY) None provided. 2. CONSENT AGENDA The Board awarded bids to the following: K & E Excavating in the amount of $12,896,724.01, under item 2.b. VSS International Inc. in the amount of $679,500.00, under item 2.c. Chair Duyck announced the following changes to the Consent Agenda: Item 2.a. (Award Contract for Creative Services to Grady Britton, Inc.) has been pulled. Item 2.d (Approve Bid Award and Execute Contract for the Construction of the NW Groveland Drive Project) has been pulled to be reconsidered for a later date. It was moved to adopt the Consent Agenda as modified.

2 Motion Schouten 2 nd Terry CLEAN WATER SERVICES 2.a. CWS MO Award Contract for Creative Services to Grady Britton, Inc. (Pulled from Consent Agenda) LAND USE AND TRANSPORTATION 2.b. MO Approve Bid Award and Execute Contract for the Construction of the SW Farmington Road Project (CPO 3) (Approved under Consent Agenda) 2.c. MO Approve Bid Award and Execute Contract for the 2015 Micro Surface Project (CPOs: 1, 3, 5-7, 9) (Approved under Consent Agenda) 2.d. MO Approve Bid Award and Execute Contract for the Construction of the NW Groveland Drive (NW Groveland Drive NW Helvetia Road) Project (CPO 8) (Pulled from Consent Agenda) ASSESSMENT AND TAXATION 2.e. RO Approve Assessment and Taxation Expenditures and Grant Document for FY (Approved under Consent Agenda) HEALTH AND HUMAN SERVICES 2.f. MO Award Contracts for In Home Personal Care Services (Approved under Consent Agenda) 2.g. MO Grant Waiver from Request for Proposals Process and Approve Contracts with Oregon Health and Science University to Provide Behavioral Health Services (Approved under Consent Agenda)

3 SUPPORT SERVICES 2.h. RO Approve Resolution and Order to Adopt Revised Procurement Rules (Approved under Consent Agenda) 2.i. MO Renew Lease Agreements for FY (All CPOs) (Approved under Consent Agenda) 3. PUBLIC HEARING LAND USE AND TRANSPORTATION 3.a. ADOPTED Consider Proposed B-Engrossed Ordinance No. 791 An Ordinance Amending the Community Development Code Relating to Digital Billboards (All CPOs) It was moved to read proposed B-Engrossed Ordinance No. 791by title only. Motion Schouten Alan Rappleyea read proposed B-Engrossed Ordinance No. 791 by title only. Joy Chang read the staff report. This is the second required engrossment hearing for B- Engrossed Ordinance 791, which proposes to amend the Community Development Code relating to digital billboards. On April 7, 2015, the Board ordered minor changes to the ordinance. Language concerning dark sky requirements was modified to require consideration of best industry practices for eliminating or reducing up light and light trespass. At the first required hearing for B-Engrossed Ordinance 791, which was held on April 21 st, one written comment was provided by ICON group. Their concerns were addressed during that hearing. As of this evening, no additional testimony has been received. Staff recommended taking public testimony tonight, and, at the conclusion of the public hearing, adopting B-Engrossed Ordinance 791 along with the associated findings. Chair Duyck opened the public hearing. No testimony followed. Chair Duyck closed the public hearing. It was moved to adopt B-Engrossed Ordinance No. 791 and associated findings. Motion Terry Roll Call: All Aye (Schouten, Malinowski, Terry, Duyck)

4 4. ACTION LAND USE AND TRANSPORTATION 4.a. RO Adopt Findings for B-Engrossed Ordinance No. 791 (All CPOs) It was moved to adopt the findings for B-Engrossed Ordinance No. 791 and authorize the Chair to sign the Resolution and Order memorializing the action. Motion Terry 5. ORAL COMMUNICATION (5-MINUTE OPPORTUNITY) Joe Rayhawk, NW Germantown Rd, Portland, read from his written testimony, which he submitted to the Clerk for the record. He shared that he testified last night at the Beaverton School District regarding cutting school bussing due to budget constraints. This will worsen traffic conditions. In North Bethany, there are 2,250 housing units under development. He listed some projections relating the number of students per housing unit. It would consist of a 63% to 81% increase between Springville and Jacob Wismer schools. Due to the difficulty in building elementary schools in North Bethany, from funding issues to sewer access and road development, the four apparently best schools in BSD are going to be swamped. Even though BSD is cutting school bus service, making many places in the district more dangerous, the danger at Springville K-8 will worsen faster. Mr. Rayhawk then highlighted some traffic patterns. He concluded that 4,200 housing units may produce 2,106 cars going west and 2,016 cars going south, this adds 63 minutes of wait time on Beaverton ramps. For the morning commute alone, it would take 120 to 240 hours a year to get on the freeway. Regarding the development of 8,000 homes in south Hillsboro, if residents use Cornelius Pass to get on the Sunset, it will project to 14 hours of waiting on the ramp. He concluded his testimony by supplying more numbers reflecting consequences of more development, which boils down to destroying Beaverton schools. Commissioner Malinowski appreciated Mr. Rayhawk s testimony. He remarked that the people in the area are working with the Beaverton School District. BSD is about to change its policy on blankly signing off on anything relating to housing. Mr. Rayhawk mentioned that his request last night was to not sign any more of those letters until things are figured out. Commissioner Malinowski replied that they are discovering that a four-bedroom house usually has more than half a child in it. He thanked Mr. Rayhawk for bringing this to the Board s attention. Chair Duyck pointed out the irony that that does not stop children from being born.

5 Tom Black, 870 NW Garibaldi St., Hillsboro, took a picture of himself wearing a t-shirt with the words Got Term Limits? printed on it. He updated the Board on this progress for ballot initiatives on term limits for County commissioners. The purpose is to allow more individuals as civic citizens to come forward and serve as a County commissioner, and to limit commissioners to a two-term limit. Commissioners can serve eight years in either capacity as a district commissioner, a chair, or a mixture of both. The commissioner/chair would take a four-year term leave between the two consecutive terms so more people can participate. The current manager of the Washington County Elections office noted that in the 20+ years she has served, no ballot initiative has made it to the ballot, much less prevailed. His effort is a significant milestone. He hoped to eliminate the barriers of incumbency that blocks those individuals that would love to participate, and to take the money out of the game. It costs over $100,000 to prevail. A side issue he addressed involves the new CPO/CCI process currently underway. He is still waiting on the marketing money. The money was never really there for marketing to grow the program. He wondered why that was never under an RFP process. There are other institutions such as Pacific University or PSU. The goal is to have a more viable program that includes more citizens. The manual published February 2014 has not been put into practice. Chair Duyck wondered if Mr. Black s move for term limits has more to do with Mr. Black s difficulty in running elections and empowering the minority than having more inclusion in government. It was tried at the state level with disastrous consequences. But if that is what the public wishes, to limit its ability to choose its elected leaders, it is the public s government, and it is within its right to do so. Commissioner Schouten was confident that once all of the good reasons against term limits were explained, it would shed light to why term limits is a poor idea. He explained that by the time a commissioner reaches his/her second term that is when he/she begins to really understand the complexity of the County. It would be much more staff-driven without much commissioner involvement; involvement of a commissioner with enough background and experience with the County. Commissioner Schouten reiterated that Mr. Black is free to pursue whatever policies he thinks are a good idea even though Commissioner Schouten disagrees with this particular idea. Commissioner Terry remarked that primaries are open elections and anyone that wants to can run for election. Commissioner Schouten mentioned that he has always had pretty aggressive and well-funded opponents and Commissioner Terry echoed that experience. Chair Duyck was concerned that, under this proposed system, the Chair would serve only one term. The County s size and budget may constitute a very steep learning curve for someone who may not be from a district office, or someone who has not served a district as a commissioner, acting as Chair. One term may not be enough. He is unsure whether this makes for better government, but the public can decide. Chair Duyck acknowledged Mr. Black s clarification that it is now two terms, as opposed to the one term previously printed in the newspaper. Commissioner Terry remarked that it is still the same difference.

6 6. BOARD ANNOUNCEMENTS Chair Duyck announced that the next Board meeting will be next Tuesday, May 5, The worksession will begin at 8:30 a.m., and the Board meeting will follow at 10:00 a.m. 7. ADJOURNMENT: 6:51 p.m. Motion Terry MINUTES APPROVED THIS DAY 2015 RECORDING SECRETARY CHAIRMAN