PENDING BOARD APPROVAL THESE MINUTES ARE NOT OFFICIAL UNTIL APPROVED BY THE BOARD OF EDUCATION AND SIGNED BY THE CHAIRMAN AND EXECUTIVE SECRETARY

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1 PENDING BOARD APPROVAL THESE MINUTES ARE NOT OFFICIAL UNTIL APPROVED BY THE BOARD OF EDUCATION AND SIGNED BY THE CHAIRMAN AND EXECUTIVE SECRETARY BOARD WORK SESSION COBB COUNTY, GEORGIA WEDNESDAY, JUNE 10, 2009 The Cobb County Board of Education met in a Board Work Session at 514 Glover Street on Wednesday, June 10, 2009, 8:30 a.m. with the following members present: Messrs. Banks, Morgan, Drs. Abraham, Crooks, Mesdames Crowder-Eagle, Cash, Bartlett and Mr. Sanderson, Executive Secretary. All official meetings of the Cobb County Board of Education conform to state law and are open to the public. The minutes of this meeting are available for public review anytime during the regular office hours or on our website: PUBLIC COMMENT Three speakers addressed the Board. CALL TO ORDER Dr. Abraham called the meeting to order at 8:45 a.m. APPROVAL OF MINUTES A motion was made by Mrs. Cash, seconded by Dr. Crooks and unanimously approved by the Board to approve the minutes of the Thursday, May 28, 2009, Board Meeting and the Wednesday, June 3, 2009, Called Meeting. Motion carried 7-0. BOARD BUSINESS Evaluation of 21 st Century Classroom Power Point Presentation by Dr. Jones o Board Members asked questions and made comments. o Mr. Sanderson spoke about a phased-in process. He said administration was leaning toward a K-5 implementation then middle then high. Implementation timeline depends on the SPLOST 3 cash flow. Administration will come back to the Board with an implementation plan. He stated the District would like to move quickly on implementing the 21 st Century Classroom. o The Board requested this report be vetted to the F & T Committee. Dr. Jones will then make another Board presentation at the July meeting after discipline and EOCT results are in. Strategic Plan Adoption Presentation by Dr. Constantino o A motion was made by Mrs. Crowder-Eagle and seconded by Dr. Abraham to accept the Strategic Plan goals, objectives and indicators as presented in the draft Strategic Plan document. o Board Members asked questions for clarification and made comments. o Dr. Constantino stated that target data was not complete. Schools would begin aligning their School Improvement Plan to the Strategic Plan (same goals and language in both) and each school s targets would be specific to that school it is a work in progress. He further stated that the Strategic Plan defines direction for the District over the next five years to be redefined yearly. o An amended motion was made by Mr. Banks and seconded by Dr. Crooks to implement ICARE Principles in the Central Office and all schools to become part of Policy AD (District Vision, Mission and Goals). He suggested ICARE Principles be inserted as item F of this policy. Discussion ensued. Some Board Members expressed their concerns about how ICARE would be germane to the Strategic Plan. Dr. Crooks called the question. The vote on the amended motion was 1 6. Mr. Banks voted AYE. Motion failed. o Dr. Abraham called the question on the original motion. The vote was unanimous to adopt the Strategic Plan goals, objectives and indicators as presented in the draft Strategic Plan document. Motion carried 7-0. o Mr. Sanderson appreciated the Board adoption of the draft Strategic Plan. He said the language would bring consistency at all levels. SPLOST Program Management o A motion was made by Mrs. Bartlett, seconded by Mrs. Crowder-Eagle, and unanimously approved by the Board to table this item until July. 1

2 In-house Quality Classroom Program Manager o A motion was made by Dr. Crooks, seconded by Mrs. Cash, and unanimously approved by the Board to table this discussion for the afternoon session. The vote was 6-1. Mrs. Bartlett voted NAY. Motion carried. SUPERINTENDENT REPORT Executive Summary Report: Human Resources Dr. Donald Dunnigan Administration assured the Board that this report would be aligned with the Strategic Plan. The Board requested a Diversity/EEOC presentation at either the July or August Board meeting. School Choice Report: No Child Left Behind Presentation Dr. Judith Jones House Bill 251 Presentation Mr. Tony Melton Board members asked questions and made comments on both items. ACTION AGENDA The Board took Action on the following agenda items at the Wednesday, June 10, 2009 Board Work Session: ACTION AGENDA ITEM #1 Adoption of the FY2010 Budgets Mr. Addison presented the FY2010 Budget for Board approval. Mr. Addison cautioned the Board that this budget year was the most difficult budget year we have experienced in memory and anticipates next year to be even worse. A motion was made by Dr. Crooks and seconded by Mrs. Cash to approve the budget as presented. The Board asked questions for clarification and expressed their concerns. Dr. Crooks stated the Board should understand the ramifications of this budget and to heed Mr. Addison s concerns. The vote was unanimous to adopt the FY2010 budget. Motion carried 7-0. In response to the Board, Mr. Ragsdale stated that technology service levels to schools would be affected to some degree by decreasing the Technician I positions by fourteen. He said every department had to bring forth cuts in their divisions and he believes Technology Services could live with these cuts, but requested permission to hire back some of these positions if administration finds there is a significant negative impact on service to schools. Dr. Crooks asked the Board to restore to this budget two Itinerant Nurses and three Consulting Nurses at a cost of $284,036 from fund balance; Project 2400 at a cost of $122,000 from fund balance; and Ten Technology Specialists at a cost of $610,080 from fund balance. It was the pleasure of the Board that Dr. Crooks make three separate motions. A motion was made by Dr. Crooks, seconded by Mr. Banks, and unanimously approved by the Board to modify the budget to restore five nursing positions at a cost of $284,036 from fund balance. Motion carried 7-0. A motion was made by Dr. Crooks and seconded by Mrs. Cash to modify the budget to include Project 2400 at a cost up to $125,000 from fund balance. Discussion ensued. Dr. Abraham called the question. The vote was 5 2. Dr. Abraham and Mrs. Bartlett voted NAY. Motion carried. A motion was made by Dr. Crooks and seconded by Mr. Banks to modify the budget to reinstate ten Technician I positions at a cost of $610,080 from fund balance. The vote was 2-5. Dr. Crooks and Mr. Banks voted AYE. Motion failed. ACTION AGENDA ITEM #2 Approval of Inter-Local Agreement for Traffic Improvements and Temporary Driveway Easement for Cobb County Department of Transportation Project #D3360A at Sprayberry High School Administration requested approval of the Inter-Local Agreement for Traffic and Drive Improvements and 2

3 Temporary Driveway Easement at Sprayberry High School and authorize the Superintendent to execute the contract. A motion was made by Mr. Banks, seconded by Mrs. Bartlett, and unanimously approved by the Board to approve administration s recommendation. Motion carried 7-0. EXECUTIVE SESSION A motion was made by Dr. Crooks, seconded by Mrs. Crowder-Eagle, and unanimously approved by the Board to convene to Executive Session for Land, Legal and Personnel issues then reconvene to the open meeting at 2:30 p.m. Motion carried 7-0. ALL BOARD MEMBERS, WITH THE EXCEPTION OF DR. ABRAHAM, RETURNED TO THE MEETING. MOTION TO RECONVENE FROM EXECUTIVE SESSION A motion was made by Dr. Crooks, seconded by Mr. Banks, and unanimously approved by the Board to adjourn from Executive Session at 2:35 p.m. Motion carried 6-0. ADDITIONAL BOARD BUSINESS Quality Classroom Report Dr. Crooks presented to the Board the Quality Classroom Initiative Committee May meeting minutes and draft Policy FAB (Facilities Development Goals: Quality Classrooms) The Board requested that administration develop a Request for Proposal (RFP) for the purpose of purchasing future modular classrooms and that this RFP meet the requirements of Policy FAB which is under development. The Board asked administration to move forward with the decision to either purchase, lease or return the four pilot modular classrooms. MR. BANKS 2% PAY CUT Mr. Banks wrote a check for his portion of the 2% pay cut and presented it to the Superintendent. PERSONNEL REPORT Administration recommended approval of the Personnel Report with the exception of item B-2. A motion was made by Dr. Crooks, seconded by Mrs. Bartlett, and unanimously approved by the Board to approve the Personnel Report with the exception of item B-2. Motion carried 7-0. Administration recommended approval of the Personnel Report item B-2. A motion was made by Dr. Crooks and seconded by Mrs. Bartlett, to approve the Personnel Report item B-2. Motion carried 6-1. Mr. Banks voted NAY. CONSENT AND DISCUSSION AGENDA: The Board discussed the following Consent and Discussion Agenda Items. These items will be brought back for a vote at the Thursday, June 25, 2009 Board Meeting. CONSENT AGENDA CONSENT AGENDA ITEM #1 Recommendation for Authorization to Extend RFP 11-08, Property and Casualty Insurance CONSENT AGENDA ITEM #2 Recommendation for Authorization to Extend Award RFP 13-08, Alternative Education Provider CONSENT AGENDA ITEM #3 -- Recommendation to Approve Renewal of NovaNET in High Schools for the School Year CONSENT AGENDA ITEM #4 Recommendation for Authorization to Extend the Award for RFP 39-06, Assessment/ Assessment Data Management System CONSENT AGENDA ITEM #5 Recommendation for Authorization to Dispose of School District Generated Surplus Furnishings and Equipment CONSENT AGENDA ITEM #6 Recommendation for a Utility Easement and Lease of Land to T-Mobile for the Construction of a Cellular Tower at Bryant Elementary School 3

4 A motion was made by Mr. Morgan, seconded by Dr. Crooks, and unanimously approved by the Board to move Consent Agenda Item #6 to the Action Agenda. Motion carried 6-0. ACTION AGENDA ITEM #3 Recommendation for a Utility Easement and Lease of Land to T-Mobile for the Construction of a Cellular Tower at Bryant Elementary School Administration recommended approval of construction of a cell tower at Bryant Elementary School for a five-year lease term, with two fiveyear renewals for a total of fifteen years. The negotiated lease/rent for each of the five-year terms is $150,000. Sixty percent of the funds will go to Bryant Elementary School. T-Mobile also offers a one time gift to the PTSA of $5,000. A motion was made by Mr. Morgan, seconded by Mrs. Cash, and unanimously approved by the Board to approve administration s recommendation. Motion carried 6-0. PULLED: CONSENT AGENDA ITEM #7 Recommendation for a Utility Easement and Lease of Land to T-Mobile for the Construction of a Cellular Tower at Eastvalley Elementary School Dr. Crooks requested that administration pull Consent Agenda Item #7 from the agenda. CONSENT AGENDA ITEM #8 Recommendation for a New Contract with American Tower Corporation for the Cell Tower located at Chalker Elementary CONSENT AGENDA ITEM #9 Recommendation for Authorization to Extend Bid 07-14, Food and Beverage CONSENT AGENDA ITEM #10 Recommendation for Authorization to Extend Bid 07-25, Food and Beverage, Additional Items CONSENT AGENDA ITEM #11 Recommendation for Authorization to Extend Bid 08-45, Food Additional Items CONSENT AGENDA ITEM #12 Recommendation for Authorization to Award Bid 09-51, Food Additional Items, CONSENT AGENDA ITEM #13 Recommendation for Authorization to Award Bid 09-58, Food and Nutrition Services Paper Products CONSENT AGENDA ITEM #14 Recommendation for Authorization to Award RFP 31-09, Café Sanitation and Ware Washing DISCUSSION AGENDA DISCUSSION AGENDA ITEM #1 Recommendation to Approve The Foundation Charter School, Inc. (Cobb Charter Academy) PULLED: DISCUSSION AGENDA ITEM #2 Recommendation to Approve Nibras of Cobb Charter Petition Administration pulled this item from the agenda. DISCUSSION AGENDA ITEM #3 Recommendation to Approve Twin Oaks Charter School (TOCS) DISCUSSION AGENDA ITEM #4 Recommendation for Authorization to Award Bid 09-56, Bus Tires, New and Retread APPROVAL OF AGENDA A motion was made by Dr. Crooks, seconded by Mrs. Bartlett, and unanimously approved by the Board to approve the agenda as modified. Motion carried 6-0. ADMINISTRATIVE RULES MODIFICATIONS -- PREVIOUSLY SUBMITTED TO THE BOARD FOR REVIEW IKA (Grading Systems) JICDA-E (Student Conduct: Code of Conduct - Elementary) JICDA-M (Student Conduct: Code of Conduct - Middle School) 4

5 JICDA-H (Student Conduct: Code of Conduct - High School) JJICA (Student Activities: Interscholastic/Extracurricular Activities Code of Conduct) Mr. Melton explained the Administrative Rule process. Administration provides the Board timely notice of all Administrative Rule changes for review and comment at least ten days prior to release. ADJOURN A motion was made by Dr. Crooks, seconded by Mr. Banks, and unanimously approved by the Board to adjourn the meeting at 3:20 p.m. Motion carried 6-0. CHAIRMAN EXECUTIVE SECRETARY 5