SCHOOL BOARD OF OKALOOSA COUNTY REGULAR MEETING - April 26, 2004

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1 SCHOOL BOARD OF OKALOOSA COUNTY REGULAR MEETING - April 26, 2004 The Invocation was offered by Mrs. Thigpen; the Pledge of Allegiance was led by Mrs. Frakes. The School Board of Okaloosa County met in Regular Session on April 26, 2004, in the Okaloosa County Courthouse, Crestview, Florida. PRESENT: Cindy Frakes, Chairman Cathy Thigpen, Vice-Chairman Howard Hill Lloyd Taylor Rodney Walker Don Gaetz, Superintendent C. Jeffrey McInnis, Esq., Attorney to the Board The Chairman called the meeting to order at 4:00 p.m. and welcomed visitors and presenters. APPROVAL OF AGENDA: Motion to approve the Agenda as amended was made by Mr. Hill, seconded by Mrs. Thigpen and carried unanimously: Personnel Appointments: Added as item #1, Appointment of Specialist, CHOICE Information Technology Institute Consent Agenda: Added as item #24, Temporary Construction Easement at Ruckel Middle School Construction Business: Item #1 was deleted VISITORS: 1. Ms. Cherie Rhoades, a teacher at Davidson Middle School, was recognized as Florida = s Awardee of the 2003 Presidential Award for Excellence in Mathematics and Science Teaching (Resolution No. 04-7).

2 2. Ms. Julie Perry, an accountant in the Finance Department, was recognized as the 2004 recipient of the Government Finance Officers Association National Scholarship Award (Resolution No. 04-8). PUBLIC DISCUSSION: No Request PERSONNEL APPOINTMENTS: 1. The Superintendent = s recommendation for the appointment of Patti Bonezzi to the position of Specialist, CHOICE Information Technology Institute, was approved on a motion by Mr. Taylor, seconded by Mr. Walker and carried unanimously (Exhibit ). COMMITTEE AND STAFF REPORTS: 1. Facilities Construction Update, presented by Bill Smith - no report 2. Community Affairs/Grants Update, presented by Ray Sansom - no report 3. In-County Travel paid for the period of March 31 - April 8, 2004, presented by Patricia Wascom (Exhibit ) 4. Out-of-County Travel paid for the period of March 31 - April 8, 2004, presented by Patricia Wascom (Exhibit ) 5. Mr. Gaetz reported that third grade students scored better on the 2004 FCAT than in previous years. Eighty-one percent of third graders scored at or above grade level in reading and math. Sixteen district-operated elementary schools did better in third grade reading achievement, three schools scored the same percentage of proficiency, and four schools declined. Detailed results and rankings for proficiency and academic growth were provided. (Exhibit ) 6. Summary Report for AVID for , presented by Don Gaetz (Exhibit ) CONSENT AGENDA: Dort Baltes presented the application for the Smaller Learning Communities Implementation Grant submitted by Crestview High School. This is a three-year grant, in the amount of $400,000, based on the results of the year-long planning grant Crestview High School received this past year. She noted that implementation of the grant requires no additional funding beyond the customary funding allocated to Crestview High School.

3 Mr. Marcus Chambers presented the proposed district-wide Student Supervision Guidelines for elementary, middle and high schools. The same guidelines will be followed for elementary and middle schools. A separate set of guidelines was proposed for high schools. Mr. Foxworthy submitted a request for reinstatement of leave to Thelma E. Dixon. He reminded the Board that this request was pulled from the previous agenda for clarification. He stated that Mr. Palmer has reviewed the request and has determined that it meets the requirements for reinstatement of leave due to line-of-duty injury. Approval of the request was recommended. Dr. Frank Fuller presented a proposed joint agreement with the University of West Florida to establish a joint campus at OATC. The agreement outlines the responsibilities and obligations of the University and the District in regard to the joint use and operations of the campus and facilities. Mrs. Wascom requested approval of a one year extension of the contracts with Carr, Riggs & Ingram, LLP, to perform the independent audit of school internal funds and the independent financial and compliance audit, both for fiscal year ending June 30, She stated that Florida Statutes exempt auditing services from the competitive bid/solicitation requirements; however, the District will issue a Request for Proposals during fiscal year for both auditing services for fiscal year ending June 30, Motion to approve the Consent Agenda as amended was made by Mr. Walker, seconded by Mr. Hill and carried unanimously: 1. Minutes of Regular Meeting of April 8, 2004, recommended by the Superintendent for approval. 2. Budget Amendment #7, presented by Patricia Wascom and recommended by the Superintendent for approval (Exhibit ). 3. Monthly Financial Report for March 2004, presented by Patricia Wascom and recommended by the Superintendent for approval (Exhibit ). 4. Acceptance of Donations, presented by Patricia Wascom and recommended by the Superintendent for approval (Exhibit ): A. To Fort Walton Beach High School from Don Gaetz in the amount of $1000; from Dr. Freggar in the amount of $ Interlocal Agreement for Public School Facility Planning between the School Board of Okaloosa County and the City of Valparaiso, presented by Jeff McInnis and recommended by the Superintendent for approval (Exhibit ).

4 6. Application for Smaller Learning Communities Grant for Crestview High School, presented by Dort Baltes and Andy Johnson and recommended by the Superintendent for approval (Exhibit ). 7. Student Supervision Guidelines, presented by Marcus Chambers and recommended by the Superintendent for approval (Exhibit ). 8. Personnel Recommendations, presented by Mike Foxworthy and recommended by the Superintendent for approval: A. New Hire Report (Exhibit ) B. Leave Requests (Exhibit ) C. Transfer Report - no report 9. Employment Separations, presented by Mike Foxworthy and recommended by the Superintendent for approval (Exhibit ). 10. Cleared Certification Requirements and Issuance of Contract for School Year, presented by Mike Foxworthy and recommended by the Superintendent for approval: None 11. Reinstatement of Sick Leave due to line-of-duty illness/injury/medical examination, presented by Mike Foxworthy and recommended by the Superintendent for approval (Exhibit ): A. Rebecca Sinor, Northwood Elementary, 3/4 day B. Thelma E. Dixon, Crestview High, 1 day 12. Instructional Site Agreement between the School Board of Okaloosa County and the University of West Florida, presented by Dr. Frank Fuller and recommended by the Superintendent for approval (Exhibit ). 13. Coordinating Procedures for the Fulbright Memorial Fund Collaborative School Science Network Pilot Project at Niceville High School, presented by Dr. Robert McEachern and recommended by the Superintendent for approval (Exhibit ). 14. Zoning Waivers, presented by Assistant Superintendents and recommended by the Superintendent for approval: A. South Zone Schools (Exhibit )

5 15. Bids and Purchasing, presented by Rick Norris and recommended by the Superintendent for approval (Exhibit , see bid file for additional information): A. Approval of Bids and Purchasing Requests: (1) The College Board, Sole Source for Advanced Placement Exams, $150, B. Rejection of Bids and Purchasing Requests: None 16. Application for Carl D. Perkins Secondary Career and Technical Education - Section 131 Fiscal Year , presented by Dr. Frank Fuller and recommended by the Superintendent for approval (Exhibit ). 17. Request to advertise a public hearing for revision of School Board Policy 4-35, Equal Access for Non-Curriculum Related Student Meetings, presented by Jeff McInnis and recommended by the Superintendent for approval (Exhibit ). 18. Approval to add the Fort Walton Beach High School Gym Acoustical Project in the amount of $20, to the District Project Priority List, presented by Dr. Bill Smith and recommended by the Superintendent for approval (Exhibit ). 19. Renewal of Annual Contract with between the School Board of Okaloosa County and Carr, Riggs & Ingram, LLP, for Independent Audit of School Internal Funds for FY , presented by Patricia Wascom and recommended by the Superintendent for approval (Exhibit ). 20. Renewal of Annual Contract with between the School Board of Okaloosa County and Carr, Riggs & Ingram, LLP, for Independent Financial and Compliance Audit for FY , presented by Patricia Wascom and recommended by the Superintendent for approval (Exhibit ). 21. Appropriation of District 2 School Board Member Capital Outlay Funds to Laurel Hill School in the amount of $12, for sidewalks, presented by Lloyd Taylor and recommended by the Superintendent for approval (Exhibit ). 22. Application for Florida Learn and Serve Grant: Richbourg Reads, submitted by Robert Jones and recommended by the Superintendent for approval (Exhibit ). 23. Event Rental Agreement between the School Board of Okaloosa County and the Emerald Coast Conference Center for the Fort Walton Beach High School Annual Mystery Dinner Theater, presented by Alexis Tibbetts and recommended by the Superintendent for approval (Exhibit ).

6 24. Temporary Easement between the School Board of Okaloosa County and Anderson Columbia Company, Inc., for temporary construction staging area at Ruckel Middle School while performing work on an adjacent road right-of-way, presented by Jeff McInnis and recommended by the Superintendent for approval (Exhibit ). DISCUSSION AGENDA: 1. Consideration of School Improvement Plan Requests, Responses and Updates, presented by Assistant Superintendents and recommended by the Superintendent for approval: None 2. Mrs. Guyla Hendricks presented a request to implement a mandatory uniform policy at Edwins Elementary School. In response to questions from board members Mrs. Hendricks stated that uniforms would be made available to students who could not afford the uniform and that no child would be disciplined for not wearing the uniform. Mr. Gaetz confirmed Mrs. Hendrick = s response and added that the mandatory uniform policy would be for a one year trial period. Motion to approve the proposed mandatory uniform policy at Edwins Elementary School for the school year was made by Mr. Walker, seconded by Mr. Taylor and carried 3-2, Mrs. Frakes and Mrs. Thigpen opposed (Exhibit ). CONSTRUCTION PROGRAM/OWNER'S REPRESENTATIVE'S BUSINESS: 1. Deleted - Approval of GMP for Program No. 3, Task Order No. 5, Destin Elementary School Classroom Addition, presented by Thomas Kranz and recommended by the Superintendent for approval. Motion to approve Construction Business items #2 and #3 was made by Mr. Walker, seconded by Mr. Hill and carried unanimously: 2. Approval of GMP for Program No. 3, Task Order No. 6, Florosa Elementary School HVAC Project, in the amount of $742,682.00, presented by Thomas Kranz and recommended by the Superintendent for approval (Exhibit ). 3. Approval of emergency bid for the purchase of A/C units for Florosa Elementary School awarded to Noland Company for item #1 in the amount of $17, and to Mechanical Industrial Sales for items #2 and #3 in the amount of $54,800.00, for a total amount of $72,134.00, presented by Thomas Kranz and recommended by the Superintendent for approval (Exhibit ). INFORMATION TECHNOLOGY SEAT MANAGEMENT CONTRACT: None

7 BIDS AND PURCHASING: None ATTORNEY = S BUSINESS: None SUPERINTENDENT = S BUSINESS: 1. Crestview High School Spanish class to attend the Boston Flamenco Ballet and the Teatro Flamenco de Madrid in Mobile, Alabama, on April 27, 2004 (Exhibit ). 2. Crestview High School girls basketball team to attend summer basketball camp at the University of Alabama in Tuscaloosa, Alabama, June 27-30, 2004 (Exhibit ). 3. Crestview High School football team, band, and cheerleaders to play at the Crampton Bowl in Montgomery, Alabama, on September 3, 2004 (Exhibit ). 4. Destin Middle School eighth graders to visit Wild Adventures Theme Park in Valdosta, Georgia, on May 13, 2004 (Exhibit ). 5. Delivery of Draft Department Budgets 6. Choctawhatchee High School Harambee Club to visit New Orleans, Louisiana, on May 7-8, 2004 (Exhibit ). Mr. Gaetz announced that Karen Davis, a teacher at Destin Middle School, was the newly elected OCEA President. BOARD MEMBERS = BUSINESS: None There being no further business, and upon motion being duly made and seconded, the meeting was adjourned at 5:35 p.m.