July 16, The King William County School Board held its regular meeting on Tuesday, July 16,

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1 July 16, 2013 The King William County School Board held its regular meeting on Tuesday, July 16, 2013 at 6:30 p.m. at Hamilton Holmes Middle School. The following members were present: Mrs. Leigh Hubbard, Chair Mr. Steven M. Tupponce, Vice-Chair Mr. Bryan K. Major, Board Member Mrs. Kathy H. Morrison, Board Member Mrs. Lindsay M. Robinson, Board Member Dr. Mark R. Jones, Superintendent, was present with the following staff members: Mrs. Stacy Johnson, Assistant Superintendent of Instruction Mrs. Tinya Ryland, Lead Director of Human Resources Dr. Stan Waskiewicz, Principal, King William High School Mrs. Beverly Young, Principal, Hamilton Holmes Middle School Mrs. Tara Garner, Principal, Acquinton Elementary School Mrs. Lisa Thompson, Principal, Cool Spring Primary School Mrs. Cathy P. Edwards, Clerk Approximately fifteen other people were in attendance. On a motion by Mrs. Morrison, seconded by Mrs. Robinson, the Board entered into Closed Session under Code of Virginia (A) (1) Personnel, (A) (2) Student Discipline, and (A) (7) Legal Matters at 6:02 p.m. On a motion by Mrs. Morrison, seconded by Mr. Tupponce, the Board returned to open session at 7:03 p.m. On a motion by Mrs. Morrison, seconded by Mr. Major, the Board approved a Resolution on Certification of the Closed Session on roll call vote as follows: (see page 2)

2 yes Mr. Major yes Mrs. Morrison yes Mrs. Robinson yes Mr. Tupponce yes Mrs. Hubbard On a motion by Mr. Tupponce, seconded by Mrs. Morrison, the Board unanimously approved to waive the 30-day notice to modify the Superintendent s contract on roll call vote as follows: yes Mr. Major yes Mrs. Morrison yes Mrs. Robinson yes Mr. Tupponce yes Mrs. Hubbard On a motion by Mr. Tupponce, seconded by Mrs. Morrison, the Board unanimously approved to amend the Superintendent s contract to include a 5% salary adjustment to cover VRS contributions and a percentage adjustment comparable to other staff members on roll call vote as follows: items: yes Mr. Major yes Mrs. Morrison yes Mrs. Robinson yes Mr. Tupponce yes Mrs. Hubbard Dr. Mark R. Jones, Superintendent, announced the following change of Agenda Under Item VI. Consent Agenda under Item E. Approval of Non-Resident Tuition Students additional students (copies distributed) Under Item VIII. Business Items change order to make this Item A. Approval of Eagle Scout Project Request Cross Country Trail Bridges Under Item VIII. Business Items change order to make this Item C. Retrofit KWHS for Generator Connection Update (copies distributed) Under Item VIII. Business Items under Item G. Approval of Revision to Regulation JEC-R additional information (copies distributed) Under Item VIII. Business Items under Item H. Review of Regulation DJF-R Purchasing Procedures additional information (copies distributed) Under Item VIII. Business Items add Item S. Approval of Appointment of Ms. Stickley as agent of the Board for July Under Item VIII. Business Items add T. Consideration of DOE School Safety Grant Request (copies distributed) Under Item VIII. Business Items add Item U. Consideration of Request to Add

3 Adult Education Car to Transportation Fleet (copies distributed) Under Item XII. Approval of Personnel Report add Supplemental Personnel Report (copies distributed) Under Speakers from the Floor, Mr. Jeff McKinney, parent, spoke regarding several issues at the Bridging Communities Technical Center. Mr. Ricky Freeman, parent, spoke regarding issues at the middle school. On a motion by Mr. Tupponce, seconded by Mr. Major, the Board unanimously approved the Consent Agenda as follows: A. Approval of Minutes Regular Meeting June 18, 2013 B. Next Meeting Date Regular Meeting August 20, 2013 beginning at 6:00 p.m. with Closed Session and Regular Meeting at 7:00 p.m. Hamilton Holmes Middle School C. Report on Use of School Facilities D. Field Trips Approved by the Superintendent E. Approval of Non-Resident Tuition Students On a motion by Mr. Tupponce, seconded by Mrs. Robinson, the Board unanimously approved the payment of bills as presented. (see pages 5-7) Dr. Jones presented to the Board for approval a Eagle Scout Project Request for the Cross Country Trail Bridges. Mr. Sam Norman, a student at King William High School, would be making the repairs with fellow scouts and volunteers assisting him as needed. He said he would be contacting local businesses to receive donations and do a fundraiser to assist with the purchase of materials. Mr. Tupponce, Vice-Chair, suggested that a person be assigned as a point of contact to certify that everything is good regarding the project. The Board suggested Mr. Tommy Tupponce, track/cross country coach, as the point of contact. On a motion by Mrs. Morrison, seconded by Mrs. Robinson, the Board unanimously approved the Eagle Scout Project Request for the Cross Country Trail Bridges as presented. Dr. Jones presented to the Board for consideration a Refinance of Debt by the County. Mr. Troy Bingham, finance director at King William County, shared information with the Board and was available to answer any questions. He said that the refinance would save the schools $110,000 over the lifetime of the loan. The savings would be put into a debt service fund to be

4 used for future debt. He said he would present further information to the Board once he knew what the structure would be. Mr. Tupponce asked if the funds would go into the general fund or school fund. Mr. Bingham assured the Board that there is always a differentiation between funds associated with the schools and funds for the general fund. This item was presented for informational purposes only. No action was required. Dr. Jones presented to the Board a Retrofit King William High School for Generator Connection Update. Mr. Troy Bingham provided an update to the Board that bids were being received for this project through July 24, This item was presented for informational purposes only. No action was required. Dr. Jones presented to the Board for consideration a Request to Offer RCC Classes at King William High School. The Board asked administration and representatives from Rappahannock Community College to present information on how this program would be implemented. Dr. Jones shared that one or two pilot classes would be offered in the fall. Mrs. Leigh Hubbard, Chair, said there was some confusion with certified classes and credit hours and asked that administration be diligent in making sure this is taken care of in advance of offering classes. On a motion by Mrs. Morrison, seconded by Mr. Major, the Board approved the Request to Offer RCC Classes at King William High School on roll call vote as follows: yes Mr. Major yes Mrs. Morrison yes Mrs. Robinson no Mr. Tupponce yes Mrs. Hubbard Dr. Jones presented to the Board for Approval the Code of Student Conduct for the school year. The Code of Student Conduct was reviewed and revised by a committee chaired by Mrs. Rachel Ball, assistant principal at Acquinton Elementary School. A draft of the document was presented at the June 18, 2013 meeting. Any necessary changes were made. On a motion by Mr. Tupponce, seconded by Mrs. Robinson, the Board unanimously approved the Code of Student Conduct for the school year as

5 presented. Dr. Jones presented to the Board for a Second Reading & Approval Policies AC, AD, BBFA (Option 1), BCF, BDD, BF, BFC (Option 1), BHB, CBG, CF, CH, CJ, DLC, EA, EB, EBB, EBBA, EBCB, EBCC, GA, GAB/IIBEA, GAB-R/IIBEA-R, GAB-E1/IIBEA-E2, GBL, GBLA, GBMA, GCB, GCBB, GCG, GCI (Option 2), GCL, GCN, GCPA, GCPD, GDQ, IGBE, IGBG, IIBEA/GAB, IIBEA-E2/GAB-E1, IIBEA-R/GAB-R, IKFA, JCC, JEB, JEC, JEC-R, JED, JFC, JFCE, JFC-R (Option 2), JGD/JGE (Option 1), JHCD, JOD, LC, and LI. The revisions reflected efforts to bring policies into compliance with new and existing laws and regulations. In addition, a few policies were revised for editorial reasons or to correct technical errors. All of the revisions have been reviewed for legality. The revisions reflected efforts to bring policies into compliance with new and existing laws and regulations. In addition, a few policies were revised for editorial reasons or to correct technical errors. All of the revisions have been reviewed for legality. On a motion by Mr. Tupponce, seconded by Mr. Major, the Board unanimously approved the policies as presented. Dr. Jones presented to the Board for approval Revisions to Regulation JEC-R. The Board asked administration and principals to review this information and present an update at the July meeting. Students who currently pay tuition would observe the existing regulation for the school year and would be notified in the fall of 2013 of changes to the regulation for the upcoming school year. Mr. Tupponce shared that discipline and academic records would be a factor in this process. This item was presented for informational purposes with changes slated later in the school year. Dr. Jones presented to the Board for review Regulation DJF-R Purchasing Procedures. Mr. Tupponce asked that administration start a database of local contractors and provide proper notification to them of upcoming items that may be bid upon. Mr. Tupponce also suggested that local bidders receive a point should there be a tie in bidding. On a motion

6 by Mrs. Morrison, seconded by Mrs. Robinson, the Board unanimously approved Regulation DJF-R Purchasing Procedures as presented. Dr. Jones presented to the Board for consideration a Request from The King William Local to Have King William High School as a Distribution Site. Dr. Jones shared that Dr. Waskiewicz, principal, would decide how it was distributed in the building. Mr. Tupponce asked that the school board attorney offer input on if the school division would have any latitude to restrict distribution of offensive print material. The Board asked that this item be postponed for approval until the August meeting so that administration can contact the school board attorney for further clarification and information. The item Approval of Insurance Renewal was postponed for approval until the August meeting. Dr. Jones presented to the Board Approval of the School Board Meeting Schedule for On a motion by Mr. Tupponce. seconded by Mrs. Robinson, the Board unanimously approved the School Board Meeting Schedule for 2014 as presented. (see page 12) Dr. Jones presented to the Board a First Reading of the Comprehensive Plan. Mr. Tupponce shared that this was a great document. On a motion by Mr. Tupponce, seconded by Mrs. Morrison, the Board unanimously approved the Comprehensive Plan as presented. Dr. Jones presented to the Board for consideration the Overnight Field Trip Requests. Mrs. Suzanne Campbell, a teacher at King William High School, requested an overnight field trip to Norfolk, Virginia for the Virginia DECA State Leadership Conference February 28 March 2, 2014 and an overnight, out-of-state field trip to Atlanta, Georgia for the DECA Career Development Conference May 2-7, Mr. Calvin Sorrell, a teacher at King William High School, requested an overnight field trip to the University of Virginia for band camp July 17-20, Mr. Tupponce asked that in the future field trips be submitted in a more timely manner.

7 On a motion by Mrs. Morrison, seconded by Mr. Major, the Board unanimously approved the overnight field trip requests as presented. Dr. Jones provided an update on the Notice to Parents Regarding Athletic Participation. Dr. Jones shared this information with the Board and was available to answer any questions. This item was presented for informational purposes only. No action was required. Mrs. Johnson provided an Instructional Update to the Board and was available to answer any questions. The Board asked that an executive summary on project-based learning be provided at the August meeting. This item was presented for informational purposes only. No action was required. Dr. Jones presented to the Board a Backpack Buddy Project Update. This program is provided at Cool Spring Primary School and Acquinton Elementary School for the upcoming school year. Several local groups have participated in helping to fulfill these needs throughout the schools. This item was presented for informational purposes only. No action was required. Ms. Stickley provided the Board with a review of the Food Service Profit & Loss Statement. (see page 14) This item was presented for informational purposes only. No action was required. Dr. Jones presented a financial summary update to the Board for review. (see page 15) This item was presented for informational purposes only. No action was required. On a motion by Mr. Tupponce, seconded by Mr. Major, the Board unanimously approved Ms. Stickley as Agent of the Board for July as presented. The Board, by consensus, approved the DOE School Safety Grant Request as presented. Dr. Jones presented to the Board for consideration a Request to Add the Adult Education Car to the Transportation Fleet. On a motion by Mrs. Morrison, seconded by Mr.

8 Major, the Board approved on a 4-1 vote to add the Adult Education Car to the Transportation Fleet as presented. The superintendent s follow-up report included the following: A. Facilities Improvement Update 1) Maintenance Update B. SOL/AMO Action Plan Status Report C. Correspondence from the Superintendent D. Correspondence from Actions at the Last School Board Meeting E. Discipline Summary Report F. Calendar of Events August 2013 On a motion by Mrs. Morrison, seconded by Mr. Tupponce, the Board unanimously approved the Personnel Report and the Supplemental Personnel Report as presented. (see pages 16-19) Mrs. Hubbard, Chair, adjourned the meeting at 8:20 p.m. Elisabeth W. Hubbard, Chair Cathy P. Edwards, Clerk

9 No. 420 Motion: Second: Mrs. Morrison Mr. Major CERTIFICATION OF CLOSED SESSION WHEREAS, the King William County School Board has convened a closed session on this date pursuant to an affirmative recorded vote in accordance with the provisions of the Virginia Freedom of Information Act: and WHEREAS, Section of the Code of Virginia requires a certification by this School Board that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the King William County Board hereby certifies that, to the best of each member s knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies, and (ii) only such public business matters as were identified in the motion convening the closed session were heard, discussed and considered. VOTE AYES: Mr. Major, Mrs. Morrison, Mrs. Robinson, Mr. Tupponce, Mrs. Hubbard NAYS: (Note: For each nay vote, the reason for the departure from the requirements of the Act should be described by the member or members voting nay.) Clerk of King William County School Board July 16, 2013 Meeting Date