Meeting started at 7:39 pm. Board members in attendance were: Mr. Boggs, Mr. Cernich, Mr. Marvin, and Mrs. Moore.

Transcription

1 Tri-City CUSD #1 Board of Education Meeting Agenda Wednesday, February 22, 2017 Tri-City High School Library Closed Session 6:30 pm Regular Meeting - 7:30 pm I. Pledge of Allegiance/Call to Order/Roll Call A. Roll Call Meeting started at 7:39 pm. Board members in attendance were: Mr. Boggs, Mr. Cernich, Mr. Marvin, and Mrs. Moore. II. Closed Session A. Adjournment from Regular Session to Closed Session B. Appointment, Employment, Compensation, Discipline, Complaint or Dismissal of Personnel, Pending and/or Imminent Litigation III. Action Items from Closed Session A. Memorandum of Understanding with T-CEA regarding dental and vision insurance Memorandum of Understanding Tri-City CUSD #1 and the TCEA February 22, 2017 Concerning Language for dental and vision As for dental, the Board shall pay up to $30 towards the monthly premium and for vision the Board shall pay up to $10 towards the monthly premium. If the premium is below the said amounts, the employee will not receive the difference. The Board s responsibility is capped at the amounts listed above, and the Board will not have any liability for amounts over the amount of the actual coverage. Motion made by Mrs. Moore and seconded by Mr. Boggs to approve the above Memorandum of Understanding. A roll call vote was taken. Mr. Boggs Yes, Mr. Cernich Yes, Mr. Marvin Yes, and Mrs. Moore Yes B. Support Staff Increases for The board is deferring this until next Monday, February 27. IV. Approval of Agenda A. Approval of Agenda Motion made by Mr. Cernich and seconded by Mrs. Moore to approve the agenda. All in favor V. Communications A. Good News: FFA News Update Mrs. Larson complimented the FFA Chapter and Agriculture Department on all the hard work this school year. A list of their updates will be posted to the district website. She pointed out the Adopt-a-Highway signs that just went up. B. Good News: Steven Price 1,000 points in Basketball Career! Mr. Dilley introduced Steven Price and how he worked extremely hard as a player on and off the court reaching the 1,000 point mark. C. Good News: T-C Cafeteria scores a 99% from IDPH Mrs. Larson complimented the T-C Cafeteria for earning a 99% from IDPH on the most recent inspection.

2 D. FOIA Request: None E. Citizens: Opportunity for Visitors to Address the School Board Concerning Any Agenda Topic None VI. Approval of Consensus Agenda A. Adoption of Consent Agenda Items B. Approve Minutes of January 12, 2017 C. Approve Minutes of January 18, 2017 D. Approve Minutes of February 6, 2017 E. Approve Closed Session Minutes of January 12, 2017 F. Approve Closed Session Minutes of February 6, 2017 Mr. Marvin asked if there was anything that needed to be pulled from the Consent Agenda. Motion made by Mrs. Moore and seconded by Mr. Cernich to approve the consensus agenda. All in favor VII. Financial Reports A. Financial Position/Treasurer s Report B. Monthly Bills for Approval C. Student Activity Fund D. Imprest Fund Mrs. Larson discussed how hefty the bills were due to the third quarter billing for SASED being $111,000 as an advancement since the state hasn t paid SASED what is owed.. Motion made by Mr. Boggs and seconded by Mr. Cernich to approve the financial reports and pay the bills. A roll call vote was taken. Mr. Boggs Yes, Mr. Cernich Yes, Mr. Marvin Yes, and Mrs. Moore Yes VIII. Board Reports A. Bus Report 1. Future New Law Seat Belts on Busses Mrs. Larson stated that there are more fires on busses than there are roll overs. Mrs. Larson discussed the cost of adding seat belts to the current fleet. The lap belt would cost $20,000. It will depend on how the bill is written lap belt or 3-point harness. The bus lease is up in one more year. Mrs. Larson will continue to monitor the progress of this possibility. Mrs. Larson reported that she will be bring the mileage of the vans to the March meeting. The district is going to have to buy a new van in the future. B. Facilities and Grounds Report 1. Water Lead Testing Requirement Mrs. Larson reviewed the testing requirements with board. At a Sangamon/Menard Schoolmasters meeting, the superintendents were able to see a presentation put on by City Water Light and Power (CWLP) of Springfield. Mr. Sponsler and Mr. Hughes attended this portion of the meeting as well. Tips that were taken from the presentation included not testing during the summer and not on Monday s. A lobbyist that was part of this requirement came to the meeting. She shared that the purpose of this legislation was to cause mass hysteria with parents. Mrs. Larson has worked with Mr. Sponsler and Mr. Hughes and they have created a list of what will need to be tested. C. Athletic Report- Mrs. Larson shared with the board that there are two passionate community members that are raising money for new scoreboards. They have requested a list of vendors that the district uses. She expressed concerns with accountability which include soliciting vendors for donations, already opening up a bank account, as well as not representing the district through the already established organizations such as the Tri-City Education Foundation which is a 501 (c) 3 (tax deductible) or Sports Boosters. There is already competition and confusion among groups with fundraising. This may fracture potential donors. The board discussed how to systemize fundraising efforts among groups. The board requested that Mrs. Larson communicate to the community members to utilize the Tri-City Education Foundation. D. CACC Report - Mrs. Larson reported that the Executive Council is working on an analysis to see if it would be beneficial to have Taylorville be an owner. The original ownership consisted of 14 school districts and due to

3 consolidation is now 12. Currently, Tri-City has 13 students attending CACC. E. SASED Report Mrs. Larson reported that SASED is working on purchasing a school van to transport students. Currently, Tri-City has three students attending SASED. F. ROCTE Report Mrs. Larson reported that ROCTE hasn t received over $1 million dollars in revenue which has caused them to get emergency certification from ISBE to go to a bank to borrow money to make payroll. G. Superintendent s Report 1. Governor Rauner s Budget Address Mrs. Larson asked if there were any questions regarding the Governor s budget address. The Governor spoke about a property tax freeze, however, there wasn t a solution on fully funding schools. 2. Concurrent Enrollment Programs Mrs. Larson reviewed the three programs that Lincoln Land Community College has for high school students. 3. Spring Abe Lincoln Division Meeting March 2, 2017 Mr. Marvin and Mrs. Moore will attend along with board candidates Mrs. Bedolli and Mrs. Black. IX. Old Business A. Elementary Parent Survey Results Mrs. Larson shared the elementary parent survey results with the board of education. Overall, the results were very positive. X. New Business A. Approve School Calendar for Mrs. Larson worked with three members of the TCEA and the two principals to create the calendar for approval. The first day for students will be August 21. Motion made by Mr. Boggs and seconded by Mr. Cernich to approve the school calendar for All in favor B. Approve Pehlman & Dold, P. C. to Conduct the Annual Audit for Year Ended June 30, 2017 Mrs. Larson stated that the annual audit is a requirement by law to conduct. It will cost $9,000 which is a $200 increase from this year. Motion made by Mrs. Moore and seconded by Mr. Cernich to approve Pehlman & Dold PC conduct the Annual Audit. A roll call vote was taken. Mr. Boggs Yes, Mr. Cernich Yes, Mr. Marvin Yes, and Mrs. Moore Yes C. Resolution to IMRF- Notice of Appointment of Authorized Agent Lori Lewis Mrs. Larson reported that this resolution was to remove the former bookkeeper and to add the new bookkeeper as an authorized agent. Motion made by Mr. Boggs and seconded by Mrs. Moore to approve the resolution to IMRF adding Lori Lewis. All in favor D. Resolution to IMRF Notice of Appointment of Authorized Agent Jill Larson Mrs. Larson reported that this resolution would add her as backup to IMRF. Motion made by Mr. Cernich and seconded by Mrs. Boggs to approve the resolution to IMRF adding Jill Larson. All in favor E. First Reading of Policy School Board, 2:120, Board Member Development F. First Reading of Policy School Board, 2:125, Board Member Compensation; Expenses G. First Reading of Policy School Board; 2:125 E1, Board Member Expense Reimbursement Form H. First Reading of Policy School Board, 2:125 E2, Board Member Estimated Expense Approval Form I. First Reading of Policy School Board, 2:200, Types of School Board Meetings J. First Reading of Policy School Board, 2:220, School Board Meetings K. First Reading of Policy School Board, 2:220 E1, Board Treatment of Closed Meeting Verbatim Recordings and Minutes

4 L. First Reading of Policy School Board, 2:220 E4, Open Meeting Minutes M. First Reading of Policy School Board, 2:220 E5, Semi-Annual Review of Closed Meeting Minutes N. First Reading of Policy School Board, 2:220 E6, Log of Closed Session Minutes O. First Reading of Policy School Board, 2:220 E7, Access to Closed Meeting Minutes and Verbatim Recordings P. First Reading of Policy School Board, 2:220 E8, School Boards Records Maintenance Requirements and FAQs Q. First Reading of Policy Operational Services, 4:60, Purchases and Contracts R. First Reading of Policy Operational Services, 4:110, Transportation S. First Reading of Policy Operational Services, 4:175, Convicted Child Sex Offender Screening; Notifications T. First Reading of Policy General Personnel, 5:10, Equal Employment Opportunity and Minority Recruitment U. First Reading of Policy General Personnel, 5:60, Expenses V. First Reading of Policy General Personnel, 5:60-E1, Employee Expense Reimbursement Form W. First Reading of Policy General Personnel, 5:60 E2, Employee Estimated Expense Approval Form X. First Reading of Policy General Personnel, 5:100, Staff Development Program Y. First Reading of Policy General Personnel, 5:125, Personnel Technology and Social Media; Usage and Conduct Z. First Reading of Policy General Personnel, 5:190, Teacher Qualifications AA. First Reading of Policy General Personnel, 5:250, Leaves of Absence BB. First Reading of Policy General Personnel, 5:260, Student Teachers CC. First Reading of Policy General Personnel, 5:280, Duties and Qualifications DD. First Reading of Policy General Personnel, 5:330, Sick Days, Vacation, Holidays, and Leaves EE. First Reading of Policy Instruction, 6:15, School Accountability FF. First Reading of Policy Instruction, 6:50, School Wellness GG. First Reading of Policy Instruction, 6:60, Curriculum Content HH. First Reading of Policy Instruction, 6:145, Migrant Students II. First Reading of Policy Instruction, 6:160, English Learners JJ. First Reading of Policy Instruction, 6:170, Title I Programs KK. First Reading of Policy Instruction, 6:310, High School Credit for Non-District Experiences; Course Substitutions; Re-entering Students LL. First Reading of Policy Instruction, 6:340, Student Testing and Assessment Program MM. First Reading of Policy Students, 7:50, School Admissions and Student Transfers to and From Non-District Schools NN. First Reading of Policy Students, 7:60, Residence OO. First Reading of Policy Students, 7:70, Attendance and Truancy PP. First Reading of Policy Students, 7:250, Student Support Services QQ. First Reading of Policy Students, 7:260, Exemption from Physical Education RR. First Reading of Policy Students, 7:305, Student Athlete Concussions and Head Injuries SS. First Reading of Policy Students, 7:310, Restrictions on Publications; Elementary Schools TT. First Reading of Policy Students, 7:315, Restrictions on Publications; High Schools UU. First Reading of Policy Community Relations, 8:30, Visitors to and Conduct on School Property VV. First Reading of Policy Community Relations, 8:70, Accommodating Individuals with Disabilities Mr. Marvin asked if there were any questions regarding the policies as presented. Motion made by Mrs. Moore and seconded by Mr. Cernich to approve the first reading of the policies EE through VV. All in favor XI. Personnel A. Approve FMLA Leave for Employee A Motion made by Mr. Boggs and seconded by Mr. Cernich to approve FMLA Leave for Employee A. All in favor B. Approve FMLA Leave for Employee B Motion made by Mrs. Moore and seconded by Mr. Cernich to approve FMLA Leave for Employee B. All in favor C. Approve Employment of Michael Rehwald, JH English Language Arts Teacher for the School Year

5 Mrs. Kindel shared background on Mrs. Rehwald. She will begin employment fourth quarter, March 10. Motion made by Mr. Cernich and seconded by Mr. Boggs to approve Michael Rehwald. All in favor D. Approve Don Rummans, HS Baseball Volunteer for the School Year Motion made by Mrs. Moore and seconded by Mr. Cernich to approve Don Rummans as Volunteer Baseball Coach. All in favor XII. Board President s Prerogative A. T-CEF School Board Candidate Forum March 21 or March 22 Mrs. Larson will work with the board candidates on a date. Mr. Price says that March 22 works better on the calendar. Mr. Marvin reminded the board member of the TCEF Annual Fish Fry and Auction on March 4 and special meeting on Monday, February 27. XIII. Adjournment A. Adjournment of Regular Meeting Meeting adjourned at 8:44 pm. Board President Board Secretary