FINANCIAL OVERSIGHT PANEL (FOP) FOR EAST ST. LOUIS SCHOOL DISTRICT NO.

Transcription

1 FINANCIAL OVERSIGHT PANEL (FOP) FOR EAST ST. LOUIS SCHOOL DISTRICT NO. 189 Administration Building, 1005 State Street, East St. Louis, IL August 27, 2018 REGULAR MEETING MINUTES Chairman Ranodore Foggs called the meeting to order at 12:04 p.m. Members Present Ranodore Foggs, Sister Julia Huiskamp, Rev. Jerome Jackson, Mary Kane Members Absent Jackie Settles ISBE / District Staff Members Present Superintendent Arthur Culver, Interim CFO David Sellers, Chief Human Resources Officer Tina Frye, Chief Academic Officer Jennifer Brumback, Chief of Schools Keisa Garrett, ISBE Chief Financial Officer Robert Wolfe, ISBE Division Administrator Deb Vespa and ISBE Regional Financial Consultant Carl Holman. Adoption of Agenda Chairman Foggs asked for a motion for the adoption of the Agenda giving the Oversight Panel Chairman discretion to take agenda items out of order. Member Huiskamp moved, with a second from Member Jackson, for the adoption of the Agenda giving the Oversight Panel Chairman discretion to take agenda items out of order and was carried on unanimous voice vote. Public Comments Presentations Superintendent s Report Superintendent Culver stated that current enrollment is approximately 5,150 at the 7 th day of school. It is down 120 pupils from the same day last year. The District has 21 teacher vacancies. Feedback from prospective candidates for not accepting a teaching job are that the District does not pay the employee TRS costs and the current teacher contract stipulation that only 6 years of experience is recognized for incoming teachers. Director Sydney Stigge-Kaufman informed the Panel of the success several student athletes had at the recent Junior Olympic (AAU) games. She provided the Panel with staff recognitions that occurred at the August 13, 2018 Convocation ceremony. She also provided the Panel with an update on the AmeriCorps program/grant, which has been suspended as a result of an audit. The full number of service hours are in question. Member Huiskamp inquired about members who believe they have completed their hours and just need their education award. Superintendent Culver thanked Rev. Jackson for leading the prayer at this year s Convocation. 1

2 Superintendent s Student Advisory Council (SSAC) The next meeting for this school year has been scheduled for September 20, Buildings and Grounds Report Director Joseph Haskell delivered the monthly Buildings & Grounds report to the Panel. His department is working on seasonal HVAC issues. He provided an update on the HVAC repairs at Dunbar Elementary and Lincoln Middle School. Director Haskell stated that roof repairs throughout the District have been identified. He is working with Ameren on preventing power surges that damage HVAC equipment. Most, if not all of the buildings need their automation systems updated for the HVAC systems. He provided an update on the Life, Safety & Health project. Director Haskell will be working with CFO David Sellers on securing an architect of record which is needed to complete the Health Life Safety surveys. He also provided an update on the seasonal grass-cutting schedule, which is currently on target. District Finance Report Interim CFO David Sellers introduced himself to the Panel. Mr. Sellers provided the Panel with his list of 11 goals for District finances. He highlighted goal #1, which is BOE/FOP monthly financial reporting. Mr. Sellers stated that he will be providing both Boards monthly budget progress statements used to detect projected budget variances. Chairman Foggs asked Mr. Sellers if he would have a comparison analysis for the FY19 budget to the FY18 actuals. Mr. Foggs also inquired if a three-year Financial Plan and a Facility Management Plan would be provided. Mr. Sellers indicated that he will have all these documents in the upcoming months. Mr. Sellers briefly summarized the East St. Louis Joint Agreement Special Education and the East St. Louis Regional Vocational / Career and Technical Education budgets (action items 16.G & 16.H). ISBE Report. Executive Session Chairman Foggs requested a motion to enter into Executive Session in accordance with the Illinois Open Meetings Act (5 ILCS 120/2(c) to consider one or more of the following subjects:120/2(c)(1) Employee Appointments, employments, compensation, discipline, performance, dismissals, and complaints; 120/2(c)(2) Collective Negotiating Matters; 120/2(c)(5) Property Acquisition/Lease Purchase; 120/2(c)(6) Price for Sale or Lease of Property; 120/2(c)(8) Security Procedures; 120/2(c)(11) Litigation; 120/2(c)(21) Closed Session Meeting Minutes Discussion/Review. Member Jackson moved the motion, with a second by Member Huiskamp, to convene into Executive Session at 12:47 p.m. The motion carried on roll call. Ayes 4 Nays 0 Open Session Chairman Foggs moved, with a second by Member Jackson, to reconvene to Open Session at 2:10 p.m. The motion carried on unanimous voice vote. 13. A/B. Minutes - FOP Regular Meeting of July 30, 2018 Member Kane moved, with a second by Member Huiskamp, to approve the FOP Regular Meeting Minutes and the Closed Session Meeting Minutes of July 30, The motion carried on unanimous voice vote. 15. Approval of Consent Agenda Items (August 21, 2018 Board of Education Meeting) Member Kane moved, with a second by Member Jackson, to approve the Consent Agenda Items 15.A. 15.J. The motion carried on roll call. 2

3 15.A. Finance Items: Part A J Treasurer's Report, Part B - Board Bills $1,380,658.49, Payroll $831,210.29, Credit Card $30,343.27, Payroll Wire Transfers $1,599,474.48, W/C Claims $68,176.76, Part C Miscellaneous Cash Receipts $571,435.27, Part D Athletics $0.00, Part E Monies Returned and Miscellaneous Payments $630.79, Part F Open A/P $365,397.58, and Part H Overtime $9,743.54, for Month of July B. Payment of Invoices for Legal Services from Becker, Hoerner, Thompson, & Ysursa, P.C. for the Month of July 2018 in the Amount of $7, C. Donation of 100 uniform shirts from the Lincoln High School Class of D. Purchase of an Apple computer for Audio/Visual classes in CTE Department in the Amount of $9, E. Renewal of the license for the DOMO software in the Amount of $51, F. Payment of the June 2018 & the July 2018 Champion-Johnson broker invoices in the amount of $6, G. Donation of new socks, backpacks and other donations for students from FW Logistics. 15.H. Use of Premise Request from the Lessie Bates Foundation to use the parking lot of the Board of Education building on Saturday, August 18, 2018, from 9 a.m. - 1 p.m. for a back to school fundraiser. No fee charged. 15.I. Professional Development Requests and Addendums. Approximate Cost: $219, J. Field Trip Requests and Addendums. Approximate Cost: $283, Approval of Action Agenda Items (August 21, 2018 Board of Education Meeting) 16.A. Personnel Committee Report - Employments, Separations, Contracts & Addendums: Approved by the Board of Education on August 21, 2018 Chairman Foggs moved, with a second by Member Jackson, to approve the Personnel Committee Report - Employments, Separations, Contracts & Addendums presented and approved by the Board of Education on August 21, The motion carried on the previous roll call. 16.B. Memorandum of Understandings Member Huiskamp moved, with a second by Member Jackson, to approve the Memorandums of Understanding, as discussed in closed session. The motion carried on the previous roll call. 16.C. Curriculum Action Items 7.A List and Addendums. Approximate Cost: $1,617, Member Kane moved, with a second by Member Huiskamp, to approve Curriculum Action Items 7.A List and Addendums. Approximate Cost $1,617, Member Huiskamp requested additional information on item #43 BluePrint Math. Jennifer Brumback responded that this program provides targeted support in math to students. In the previous school year, the District had implemented the program at Bush Elementary. Member Huiskamp asked for information regarding item #45, Lessie Bates providing family engagement services. Director Sydney Stigge- Kaufman explained the grant requires this component. The motion carried on roll call. 3

4 16.D. Approval to Read All Resolutions by Reading of Heading Only Member Kane moved, with a second by Member Jackson, to approve the Reading of All Resolutions by Heading Only. The motion carried on unanimous voice vote. 16.E. Resolution # A -- Resolution Extending the Time Within Which to Consummate the Sale of Certain Unnecessary Real Estate and Accepting Alternate Bid Proposal for Same (Gateway Pet Guardians) Chairman Foggs moved, with a second by Member Jackson, to approve Resolution # A -- Resolution Extending the Time Within Which to Consummate the Sale of Certain Unnecessary Real Estate and Accepting Alternate Bid Proposal for Same (bid from Gateway Pet Guardians for Miles Davis School) (Bid amount: $201,000). The motion carried on the previous roll call vote. 16.F. Intergovernmental Cooperation Agreement between the BOARD OF EDUCATION OF EAST ST. LOUIS SCHOOL DISTRICT #189, and the BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT #1, ST. CLAIR, WASHINGTON, MONROE, MADISON, BOND, MONTGOMERY, PERRY, AND RANDOLPH COUNTIES, ILLINOIS(SWIC) (Running Start Program) Member Kane moved, with a second by Member Jackson, to approve the Intergovernmental Cooperation Agreement between the BOARD OF EDUCATION OF EAST ST. LOUIS SCHOOL DISTRICT #189, and the BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT #1, ST. CLAIR, WASHINGTON, MONROE, MADISON, BOND, MONTGOMERY, PERRY, AND RANDOLPH COUNTIES, ILLINOIS (SWIC) (Running Start Program). The motion carried on the previous roll call vote. 16.G. Resolution # B-- Resolution Adopting Fiscal Year 2019 Budget for East St. Louis Area Cooperative for Special Education Member Huiskamp moved, with a second by Member Jackson, to approve Resolution # B- - Resolution Adopting Fiscal Year 2019 Budget for East St. Louis Area Cooperative for Special Education. The motion carried on roll call. Superintendent Culver spoke briefly regarding the amount that Brooklyn School District #188 owes East St. Louis District #189 in special education tuition. Administration will follow-up on the payment plan that had been created. 16.H. Resolution # C -- Resolution Adopting Fiscal Year 2019 Budget for East St. Louis Regional Cooperative for Vocational/Career and Technical Education Chairman Foggs moved, with a second by Member Jackson, to approve Resolution # C --- a Resolution Adopting Fiscal Year 2019 Budget for East St. Louis Regional Cooperative for Vocational/Career and Technical Education. The motion carried on the previous roll call vote. 16.I. Acceptance of Qualified Bid from Bartch Roofing for new roof at Alta Sita in the Amount of $311, Member Kane moved, with a second by Member Jackson, to approve the Acceptance of Qualified Bid from Bartch Roofing for a new roof at Alta Sita in the Amount of $311, The motion carried on the previous roll call vote. 17. Old Business 4

5 18. New Business 19. ANNOUNCEMENTS Next Financial Oversight Panel Meeting: September 24, 2018, 12: ADJOURNMENT There being no further business, Member Jackson moved, with a second by Member Huiskamp, to adjourn the meeting at 2:33 p.m. The motion carried on unanimous voice vote. FOP Chair FOP Secretary 5