VOLUNTEER GROUP CHARGE

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1 Market Leadership Advisory Board USGBC Department: Community USGBC Staff Lead: Director, Community Number of positions: 15 Activity Start Date: January 1, 2015 Activity End Date: December 31, 2017 Group Type: Advisory Purpose The Market Leadership Advisory Board, represents a diversity of locally based leaders who advise on strategic and tactical activities implemented as part of USGBC s global work plan. This leadership group works collaboratively within a larger network of Market Leadership Advisory Boards in order to develop and implement integrative, consistent, and effective local work plans in all strategic markets. This structure further reports local metrics that contribute to the global success of the USGBC community. This volunteer group supports all of the goals of USGBC s Strategic Plan: Expand the green building marketplace Cultivate sustainable cities and communities Influence green building policy at all levels of government Calibrate and enhance the environmental benefits of green building Strengthen the links between green building and human health and well-being Achieve higher mission impact through organizational and community excellence Goals Market Leadership Advisory Board serves as the primary volunteer leadership voice for USGBC in specific markets with the following objectives: Market Analysis: Identify local market trends, power players, initiatives, priorities, and other factors that relate to USGBC s strategic goals and conduct a power map of local leaders who are critical to the success of USGBC locally in order to determine their level of support and influence. Strategy & Annual Work Planning: Develop, evaluate, and revise 3-year strategy and annual work plan within the context of USGBC s strategy that is informed by the market analysis. This includes drafting an annual budget and managing oversight of expenses. Market Development: Maintain quarterly report of real estate market opportunities (i.e. development announcements, permits etc.) for Business Development team, status of LEED projects & calendar of LEED plaque presentations. Member, Volunteer & Partner Engagement: Establish, support, and evaluate activities for members, partners, and volunteers (group and individuals) on annual basis that support outreach, education, advocacy, community/relationship building, and grassroots activities through the annual work plan. Cultivate leadership and manage structure for engagement among these individuals to serve locally. Ensure the implementation of a meaningful volunteer recognition program. Celebration of Leadership: Guide the development of an annual report and public activities that celebrate local success in LEED and sustainability. Annual report data should focus externally and also be a guide to inform the local strategy and work of USGBC. Fundraising and Support: Work to support local budget through fundraising and sponsorship in conjunction with local staff.

2 Deadlines and Milestones The Market Leadership Advisory Group will establish an annual work plan in coordination with the USGBC planning and budgeting process. Important milestones include: Market Leadership Advisory Board Orientation (Jan-Feb) Convergence at USGBC (June) Greenbuild (October/November) Annual Work Plans and Budgets due to USGBC (November) Recruitment and Election of Market Leadership Advisory Board members (Nov-Dec) Membership Roles Fifteen individual community leaders representing the public, private and non-profit sectors will comprise this advisory group. They should be balanced to reflect a diversity in profession, perspective, demographics and physical location within the market territory. Local government leader (i.e. elected official, codes & zoning) Building design & construction professionals engaged with respective professional organizations (i.e. AIA, ASHRAE, AEE, ASID, ASLA, IIDA etc) Building operations & maintenance professionals (i.e. BOMA, IFMA, CCFM) Allied community organization (i.e. sustainability, environment) Non-traditional community organization (i.e. school district, community service, faithbased, cultural, social justice, youth development) Higher Education academics and research (College & University) Regional business leader (i.e. banking, manufacturing, healthcare Commercial Real Estate professional (i.e. developer, financier, legal, market analyst) Community, economic & affordable housing (government or non-profit) Public relations, media & advertising Regional organization (i.e. sports & exhibition authority, regional health provider, Chamber of Commerce) From this group 4 individuals represent the core leadership, or executive committee Co-chairs: One volunteer and one USGBC staff member are responsible to direct the advisory group to achieve its annual work plan and responsibilities. Co-chairs orient advisory board members, set meeting agendas, facilitate meetings, track progress toward accomplishing goals, and monitor follow-through on individual board members commitments. Treasurer: The treasurer works with the Chairs to develop a fundraising strategy that supports the annual budget. He or she oversees development efforts, including donor tracking, advisory board member assignments, and monitoring of member participation in fundraising efforts. Secretary: The primary role of the secretary is to record, review and disseminate notes from advisory board meetings, ensuring they document all action taken by the board. He or she also helps to keep time at the meetings and ensure the agenda is followed. Optional leadership positions: o The Immediate Past Chair may serve as a voting member of the advisory board for one year following Chairmanship to assist with the transition of leadership. o A Vice Chair position may be elected to ensure continuity of leadership on the advisory board. This position serves for one term as Vice Chair before assuming the duties of Chair. The Market Leadership Advisory Board members shall elect leadership positions by majority vote, no later than the annual orientation meeting, which is to take place six to eight weeks into new member terms.

3 Leadership positions are one year terms (with the exception of the USGBC staff co-chair). Individuals may serve up to two consecutive terms in the same position. No person may hold more than one office at the same time. Staff Support This committee is managed by Community Team Directors serving local markets. Time Commitment Time commitments for the Market Leadership Advisory Board include attending monthly twohour advisory board meetings and an additional minimum of three hours per month supporting local activities. Officers may commit an additional amount of time as needed estimated at 2-3 hours per month. Terms Market Leadership Advisory Board members may serve up to three two-year terms. Efforts should be made in 2015 to ensure that Market Leadership Advisory Board members serve on staggered terms. An ideal advisory board makeup has 50% of its members complete their terms each year, with 50% remaining to guarantee transfer of institutional knowledge. To set staggered elections going forward, in 2015, existing board members have the following options: Existing Chapter Board members with one year left in their terms who wish to serve on the 2016 Market Leadership Advisory Board are invited to stay for their remaining year Existing Chapter Board members who have two years left in their terms and wish to serve on the 2016 Market Leadership Advisory Board have the option to serve for a single year before either running for re-election or rolling off Existing Chapter Board members who have completed a single full term and plan to run for re-election to the 2016 Market Leadership Advisory Board have the option to serve for a single year before either running for a new two year term or rolling off Recruitment Process Developing Market Leadership Advisory Board prospects is an ongoing endeavor and boards with less than the maximum number of members (fifteen) are encouraged to work to find additional members to fill open seats throughout the year. The formal selection process begins in Q3 of each year. Market Leadership Advisory Board members are selected by December 1, with official terms beginning January 1. Q3 - Members with expiring terms who are eligible for re-election shall notify the Co-Chairs of their intention to seek a new two-year term. Any member who is in mid-term and unable to complete their two-year commitment should also notify the executive committee at this time. - Based on the number of members terming off the Market Leadership Advisory Board, the Co-Chairs will establish the number of open seats available for election. - Advisory board members will meet in Q3 to review the list of eleven categories listed above under Membership Roles and prioritize the categories for recruitment to ensure the goals of the local work plan are met. - Once the number of open seats and categories for these seats is established, the Market Leadership Advisory will begin a two-part recruitment process:

4 Q4 o o Current members will actively recruit capable and interested parties for open seats The advisory board will launch an online call for nominations to their local membership in October - Calls for Nominations will close in November. Once nominations are received, Market Leadership Advisory Board members, or a nomination committee of selected members, will review and consider all candidates and select the slate of new members. - Once the slate is determined, the entire slate of new and renewing Market Leadership Advisory Board members is put before the chapter membership for voting and approval. The slate will pass with an approval from the majority of members who vote. Voting will close in early December. Q1 - Market Leadership Advisory Boards will host a member orientation during the first six to eight weeks into new member terms. Orientation resources are available via Yammer.

5 Operating Policies and Procedures Meetings The Market Leadership Advisory Board will meet at least quarterly, but ideally monthly. Quorum A majority of voting members present in person, teleconference, or web conference will constitute a quorum for the transaction of business. A majority is required on all votes. The act of the majority of the members present at a meeting at which a quorum is present shall be the act of the advisory board. Attendance Failure to attend 80% of board meetings either in person, teleconference, or web conference without leadership approval may result in removal from the Market Leadership Advisory Board. Removal Any member may be removed, with or without cause, at a meeting of the Market Leadership Advisory Board. The notice of such meeting must state that one of the purposes, is the removal of the member(s) in question. Removal is to be decided by a majority vote of the remaining members, when taken at a meeting where quorum has been established. Resignation Board members may resign at any time by submitting a written resignation to fellow Market Leadership Advisory Board members Vacancies If a vacancy occurs on the Market Leadership Advisory Board, remaining members may nominate a replacement. Such replacement shall be confirmed by a by a majority vote of the remaining members, when taken at a meeting where quorum has been established. The confirmed member will serve for the unexpired portion of the term. Appointed Terms Confirmed appointees will serve the remainder of the term that they join. In the case of appointees replacing an existing Market Leadership Advisory Board member due to removal or resignation, the appointee will serve the unexpired potion of the term of the individual that they are replacing. Proceedings The minutes of the proceedings of the Market Leadership Advisory Board meetings and a record of actions taken by the advisory board without a meeting shall be kept as permanent records. The Secretary shall keep true and attest true records of all such proceedings. Budget A budget for local implementation of activities is developed by the Market Leadership Advisory Board annually in conjunction with the local work plan. Staff will support the creation of this budget, and will review budget status during regular advisory board meetings. Budgets are approved annually by senior USGBC staff, and reforecast quarterly. Compensation The Market Leadership Advisory Board members do not receive compensation for service. However, an advisory board member may be reimbursed for the reasonable costs of personal

6 expenses incurred in the performance of his or her duties in accordance with the local work plan and budget. Conflict of Interest A Market Leadership Advisory Board member will be excused from any vote in which a conflict of interests exists, or for a conflicting interest transaction. A conflict of interest exists when the board member could reasonably anticipate that the action which could be taken might financially benefit them, a relative or an associated business or organization. This member shall not be counted toward a quorum for the excused matter. Conflicting interest transactions include: (a) contracts and transactions between USGBC and any other entity in which one or more of the entity s Directors or Officers are part of the Market Leadership Advisory Board or have a financial interest; and (b) contracts and transactions between USGBC and one or more of its Market Leadership Advisory Board members. All Market Leadership Advisory Board members must sign and return the USGBC Conflict of Interest form to the local staff co-chair at the time of the annual orientation meeting. Anti-Trust It is the firmly established policy of USGBC to comply with all federal and state anti-trust laws, which are created to preserve a competitive economy in which free enterprise can flourish. USGBC also believes a free competitive economy is essential to the welfare of USGBC members and the country. Compliance with the policy allows USGBC to maintain its excellent reputation with its members and in the industry. The antitrust laws prohibit agreements developed or entered into which restrict members freedom to make independent decisions about market competition. This means each member must independently set their products and services prices, establish production levels, develop sales and marketing strategies and territories, and select customers and suppliers. All Market Leadership Advisory Board members must sign and return the USGBC Anti-Trust form to the local staff co-chair at the time of the annual orientation meeting.