Business Session Agenda Tuesday, December 19, :00 PM

Transcription

1 I. Call To Order, Invocation, Pledge to Flag II. Opening Remarks by Chairman III. Approval of Agenda IV. Approval of Minutes: Work Session: December 5, 2017 Briefing 10:30 a.m.: December 5, 2017 Informal Business Discussion 12:00p.m.: December 5, 2017 Executive Session: December 5, 2017 Business Session: December 5, 2017 Informal Business Discussion 3:00 p.m.: December 5, 2017 Gwinnett Legislative Delegation Meeting: December 7, 2017 V. Announcements: Special Presentation: Recognizing Gwinnett County s Bicentennial Torch Relay 1. Commissioners Approval of appointments to the Board of Construction Adjustments & Appeals. Planning & Development Recommendations: Linda Priest, Georgia Accessibility, Michael Clifford, Registered Architect, David Leonard, Civil Engineer, Ronald L. Bolden, Registered Electrical Engineer. Terms expire December 31, 2019.

2 Page 2 1. Commissioners Approval of appointment to the Board of Health. Term expires December 31, Incumbent Dr. Earl Grubbs. - Appoint Dr. Earl Grubbs Approval of appointment to the Gwinnett Convention & Visitors Bureau. Term Expires December 31, Incumbent Bert Nasuti. Appoint Bert Nasuti Approval of appointment to the Gwinnett United in Drug Education (G.U.I.D.E.) Board. Term expires December 31, Incumbent Lindsey Jorstad. Appoint Lindsey Jorstad Approval of appointment to the Licensing & Revenue Board of Appeals. Term expires December 31, Incumbent - Katherine "Kerri" Crean. Appoint Katherine "Kerri" Crean Approval of appointment to the Stormwater Authority Seat 5. Term Expires December 31, Incumbent Randy Davis. Appoint Randy Davis Approval of appointment to the Stormwater Authority Seat 7 Municipality Appointment. Term Expires December 31, Incumbent Scott Batterton. Appoint Scott Batterton Approval of appointment to the Tree Advisory Committee. Term expires December 31, Incumbent Wendy Aina. District 2/Howard Appoint Wendy Aina. 2. Multiple Departments Approval to renew BL101-16, purchase of concealable soft body armor on an annual contract (February 22, 2018 through February 21, 2019), Departments of Corrections, Police Services and Sheriff, with Galls, LLC, base bid $215, (negotiated cost savings of approximately $10,783.00). (Staff

3 Page 3 2. Multiple Departments Approval to renew RP026-16, provision of internal audit services on an annual contract (January 01, 2018 through December 31, 2018), Departments of County Administrator and Information Technology Services, with RSM US, LLP, base amount $482, (Staff 3. Administrative Office of the Courts/Phillip Boudewyns Award RP018-17, provision of interpreter services for the Gwinnett Judicial Circuit on an annual contract (January 01, 2018 through December 31, 2018), to the highest scoring firms, Section A (sign language), Communications Services, Inc. dba Interpretek and Section B (spoken language), Latin American Translators Network (LATN), Inc., base amount $350, (negotiated cost savings of approximately $595.00). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) Approval/authorization to execute a contract between Gwinnett County and Professional Probation Services, Inc., for misdemeanor probation services, including the authority to execute any and all documents necessary to consummate the transaction. Subject to approval as to form by the Law Department. 4. Community Services/Tina Fleming Award BL094-17, construction of Club Drive Park Phase 2, to low bidder, Lovvorn Construction, Inc., amount not to exceed $1,045, Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2014 SPLOST Program. District 1/Brooks (Staff Recommendation: Award)

4 Page 4 4. Community Services/Tina Fleming Approval for the Chairman to execute a Memorandum of Understanding with the University of Georgia Cooperative Extension Service for Extension staff funding. Subject to approval as to form by the Law Department. (Staff Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Norcross regarding a Jointly Funded 2017 SPLOST Parks and Recreation Project designated as the Pinnacle Park Project. The County's contribution to the project is $664, to be funded from 2017 SPLOST proceeds set aside for Jointly Funded Parks and Recreation Projects. Subject to approval as to form by the Law Department. District 2/Howard (Staff Recommendation: Approval) Approval/authorization to accept a grant from the Atlanta Regional Commission, and to accept a donation from FRIENDS of Gwinnett County. These funds will allow Gwinnett County Senior Services to continue the GET IN GEAR voucher program, a medical transportation assistance service for individuals with disabilities living in Gwinnett County, for the period of November 1, 2017 through June 30, The grant award is $165, in federal funds, with a required local match of $142, The match requirement will be funded through Senior Services general fund, FRIENDS of Gwinnett County and program user fees. Approval/authorization for the Chairman to appoint and designate the Director of Financial Services to approve and execute amendments as necessary. Subject to approval as to form by the Law Department. (Staff

5 Page 5 4. Community Services/Tina Fleming Approval/authorization for the Chairman to execute a Memorandum of Understanding with Gwinnett Board of Health for the use of offices and complementing space at the Buford Human Services Center. Gwinnett Board of Health operates a health clinic and provides health services at the Buford Human Services Center at its own expense. Subject to approval as to form by the Law Department. District 4/Heard (Staff Approval/authorization for the Chairman to execute a Memorandum of Understanding with View Point Health for the use of offices and complementing space at the Buford Human Services Center. View Point Health operates a mental health clinic at the Buford Human Services Center at its own expense. Subject to approval as to form by the Law Department. District 4/Heard (Staff 5. Financial Services/Maria Woods Approval to adopt a Resolution establishing indigent interment and cremation spending limits pursuant to Official Code of Georgia (a). Subject to approval as to form by the Law Department. (Staff Approval/authorization for the Chairman to execute any and all documents necessary to effectuate an Intergovernmental Agreement with the State of Georgia Division of Family and Children Services, for provision of cremation or burial of indigent or unclaimed remains. Subject to approval as to form by the Law Department. (Staff

6 Page 6 6. Human Resources/Sheryl Dallas Award OS032-17, provision of firefighters' cancer benefit program on an annual contract (January 01, 2018 through December 31, 2018), to Association County Commissioners of Georgia Interlocal Risk Management Agency (ACCG-IRMA), base amount $261, Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) Award BL119-17, individual stop loss coverage on an annual contract (January 01, 2018 through December 31, 2018), to low bidder, Amalgamated Life Insurance Company, base bid $1,111, (negotiated cost savings of approximately $62,755.20). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) 7. Information Technology Services/Abe Kani Award OS001-18, IBM Fibre Channel SAN and Storage Center on a 48-month lease, to IBM Credit, LLC. The initial term of this contract shall be January 01, 2018 through December 31, 2018, amount not to exceed $324, This contract may be automatically renewed on an annual basis for a total lifetime contract term of four (4) years, total amount not to exceed $2,031, Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) 8. Police Services/Butch Ayers Award OS033-17, purchase of a MD 530F helicopter and avionics installation to MD Helicopters, Inc., in the amount of $2,821, and Rotor Resources, LLC, in the amount of $1,083, for a total not to exceed amount of $3,904, (Staff Recommendation: Award)

7 Page 7 9. Support Services/Angelia Parham Award BL092-17, provision of landscaping maintenance services at various County facilities on an annual contract (December 20, 2017 through December 19, 2018), to overall low bidder, ACS Landscape Management, Inc., base bid $139, (Staff Recommendation: Award) Approval to renew RP001-15, provision of a turnkey onsite vehicle and equipment maintenance parts operation on an annual contract (April 01, 2018 through March 31, 2019), with Genuine Parts Company, base amount $4,650, (negotiated cost savings of approximately $58,364.00). (Staff 10. Transportation/Alan Chapman Award RP020-17, provide design services and construction document development for the I-85 at McGinnis Ferry Road Interchange, to the highest scoring firm, Atkins North America, Inc., amount not to exceed $3,177, (negotiated cost savings of $62,979.65). Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2014 SPLOST Program. District 1/Brooks (Staff Recommendation: Award) Approval and adoption of the Gwinnett County Comprehensive Transportation Plan. (Staff Recommendation: Approval) Approval/authorization for the Chairman to execute a Georgia Department of Transportation Local Administration Project Recertification Application, no cost associated. Approval/authorization for the Chairman to execute any and all related documents. Subject to approval as to form by the Law Department. (Staff

8 Page Transportation/Alan Chapman Approval/authorization for Chairman to execute an Intergovernmental Agreement with the Gwinnett Place CID for the improvements to Pleasant Hill Road (Shackleford Road to Club Drive and Old Norcross Road to Satellite Boulevard). The estimated cost of the project is $732, The County will contribute a maximum of $500, and will manage the construction of this project. The CID will contribute $232, for cost associated with Enhancements and Construction Inspection and Testing and will be responsible for any cost in excess of the estimate. Approval/authorization for the Chairman to execute any and all documents. Subject to approval as to form by the Law Department. This project is funded by the 2009 SPLOST Program and the Gwinnett Place CID. District 1/Brooks (Staff 11. Water Resources/Ron Seibenhener Award BL089-17, construction of 48" pre-stressed concrete cylinder pipe (PCCP) replacement (Grayson Tank to New Hope Road), to low bidder, Garney Companies, Inc., amount not to exceed $6,415, Contract to follow award. Subject to approval as to form by the Law Department. District 3/Hunter. (Staff Recommendation: Award) Award OS017-17, provision of products and services for Siemens Industry variable frequency drives (VFDs) on an annual contract (January 01, 2018 through December 31, 2018), to Siemens Industry, Inc., base amount $200, (Staff Recommendation: Award)

9 Page Water Resources/Ron Seibenhener Approval to renew BL077-14, installation, replacement and/or relocation of stormwater culverts, pipes and appurtenances on an annual contract (January 01, 2018 through December 31, 2018), with The Dickerson Group, Inc., base bid $10,500, (Staff Approval to renew BL092-15, repair and replacement of electric motors on an annual contract (January 01, 2018 through December 31, 2018), with Smith-Gray Electrical Co., Inc., base bid $1,000, (negotiated cost savings of approximately $706.25). (Staff Approval to renew BL111-15, landfill disposal of biosolids and grit and screenings on an annual contract (January 01, 2018 through December 31, 2018), with Advanced Disposal Services Atlanta, LLC, base bid $2,500, (Staff Approval to renew BL097-16, provision of electrical equipment installation, inspection and repair on an annual contract (January 01, 2018 through December 31, 2018), with Cleveland Electric Company, base bid $2,000, (negotiated cost savings of approximately $20,000.00). (Staff Approval to renew BL086-16, purchase of water treatment and water reclamation chemicals on an annual contract (December 20, 2017 through December 19, 2018), per attached summary sheet, base bid $6,900, (negotiated cost savings of approximately $17,688.00). (Staff

10 Page 10 VII. Old Business 11. Water Resources/Ron Seibenhener Approval/authorization for the Chairman to execute the Stormwater Utility Intergovernmental Agreement with the City of Lilburn for the purpose of supplying stormwater management services within the city limits for ten (10) years. Subject to approval as to form by the Law Department. District 2/Howard (Staff 1. Commissioners Approval Formerly , to fill the unexpired term of Carolyn Penniman from the Gwinnett Animal Advisory Council. Term expires December 31, District 2/Howard (Tabled on 11/07/2017) 2. Planning & Development/Kathy S. Holland RZC , Applicant: Chong Yo, Owner: Sang K. Pyun, Rezoning of Tax Parcel No. R , C-2 to O-I; Retirement Community (Continuing Care & Independent Living), 1400 Block of Satellite Boulevard, 3.7 Acres. District 1/Brooks (Tabled on 11/28/2017)(Public hearing was held)[planning Department Recommendation: Approve with Conditions][Planning Commission Recommendation: Approve with Conditions] SUP , Applicant: Chong Yo, Owner: Sang K. Pyun, Tax Parcel No. R , Application for a Special Use Permit in an O-I (Proposed) Zoning District for Retirement Community (Continuing Care & Independent Living), 1400 Block of Satellite Boulevard, 3.7 Acres. District 1/Brooks (Tabled on 11/28/2017)(Public hearing was held)[planning Department Recommendation: Approve with Conditions][Planning Commission Recommendation: Approve with Conditions]

11 Page 11 VII. Old Business VIII. New Business 2. Planning & Development/Kathy S. Holland RZR , Applicant: CKK Development, Owners: Bettie Brooks and Mary B. Harmon, Rezoning of Tax Parcel Nos. R and 252, R-100 to R-60; Single-Family Subdivision, 1900 Block of Hewatt Road and McDaniel Connector, Acres. District 2/Howard (Tabled on 11/28/2017)(Public hearing was held)[planning Department Recommendation: Approve with Conditions][Planning Commission Recommendation: Approve with Conditions] 1. Commissioners Approval of appointment to the Gwinnett Animal Advisory Council. Term expires December 31, Incumbent Marcia Bumbalough. District 1/Brooks Approval of appointment to the Gwinnett Animal Advisory Council. Term expires December 31, Incumbent Carla Brown. District 3/Hunter Approval of appointment to the Stormwater Authority Seat 1. Term Expires December 31, Incumbent Rich Edinger Approval of appointment to the Stormwater Authority Seat 3. Term Expires December 31, Incumbent Jon Evans Approval of appointment to the Tree Advisory Committee. Term expires December 31, Incumbent Hilary Wilson. Chairman's Appointment Approval of appointment to the Tree Advisory Committee. Term expires December 31, Incumbent Keith Odom. District 4/Heard

12 Page 12 VIII. New Business 2. Multiple Departments Award BL104-17, cutting and removal of trees and limbs and stump grinding on an annual contract (January 08, 2018 through January 07, 2019), Departments of Community Services, Fire and Emergency Services, Police Services, Support Services, Transportation and Water Resources, to overall low bidder, All About Trees, Inc., as the primary contractor; and to overall second low bidder, Premier Tree & Shrub Care, LLC, as the secondary contractor, base bid $252, (Staff Recommendation: Award) 3. Financial Services/Maria Woods Approval of Change Order No. 4 to RP027-14, United States Housing and Urban Development (HUD) program management services on a multi-year contract, with W. Frank Newton, Inc., increasing the contract by $40, The contract amount is adjusted from $3,644, to $3,684, Change order to follow award. Subject to approval as to form by the Law Department. This contract is funded by the United States Housing and Urban Development (HUD) Program. (Staff Approval/authorization of a Resolution requesting that the Georgia General Assembly enact local legislation authorizing Gwinnett County, Georgia to increase the hotel/motel tax; to perform all acts necessary to accomplish the intent of this Resolution; to authorize the Chairman to execute any and all documents related thereto; and for other related purposes. (Staff

13 Page 13 VIII. New Business 4. Law Department/William J. Linkous III IX. Comments from Audience X. Adjournment Approval/authorization for the Chairman to execute separate Agreements for Residential Solid Waste Collection and Disposal and Collection of Residential Single- Stream Recovered Materials between Gwinnett County and the following: Advanced Disposal Services Atlanta, LLC; Republic Services; Sanitation Solutions, Inc.; Southern Sanitation, Inc.; and Waste Pro-Atlanta, and any related documents. Subject to approval as to form by the Law Department.