Work Session Agenda Tuesday, December 16, :00 AM Present: Charlotte J. Nash, Jace Brooks, Lynette Howard Tommy Hunter, John Heard

Transcription

1 Present: Charlotte J. Nash, Jace Brooks, Lynette Howard Tommy Hunter, John Heard I. Call To Order II. Approval of Agenda {Action: Approved Motion: Howard Second: Brooks Vote: 5-0; Nash-Yes; Brooks- Yes; Howard-Yes; Hunter-Yes; Heard-Yes} 1. Commissioners Approval to accept the resignation of Don Shillington from the Planning Commission. Chairman's Appointment Consent Nash Approval for an appointment to the Planning Commission. Chairman's Appointment Consent Appoint T.L. Still Nash Approval to accept the resignation of Norma Holliman from the Board of Tax Assessors. Term Expires February 15, Chairman's Appointment Consent Nash Approval to fill the unexpired term of Norma Holliman to the Board of Tax Assessors. Term Expires February 15, Chairman's Appointment Consent Appoint Johnny Blan Nash Approval of Human Resources recommended appointments to the Human Relations Commission: Antonio Molina, Angel Hilley and Roy Harris. Terms Expire August 31, 2018.

2 Page 2 1. Commissioners Approval of appointments to the Board of Construction Adjustments & Appeals. Planning & Development Recommendations - Mark Richardson, General Contractor Representative; Jiles A. Singleton, Registered Mechanical Engineer Representative; Roger S. Lingerfelt, Registered Structural Engineer Representative. Terms Expire December 31, Consent Heard Approval of appointment to the Development Advisory Committee. Term Expires December 31, Incumbent Greg Cantrell. Chairman's Appointment Discussion Nash Approval of appointment to the Development Advisory Committee. Term Expires December 31, Incumbent Eric Johansen. District 2/Howard Discussion Howard Approval of appointment to the Development Advisory Committee. Term Expires December 31, Incumbent Wayne Oglesbee. District 4/Heard Discussion Heard Approval of appointments to the Development Advisory Committee, Planning & Development Recommendations - Jim Nash, Zoning Board of Appeals Representative, Term Expires December 31, 2015; Scott Zanardo, Registered Architect Representative; Mark Richardson, Home Builder Representative; Jennifer DeWeese, Office Developer Representative; Clint Dixon, Planning Commission Representative; Taylor Anderson, Registered Engineer Representative; Terri Rosamond, Utilities Coordinating Committee Representative; James Touchton, Council for Quality Growth Representative. Terms Expire December 31, Approval of appointment to the Tree Advisory Committee. Incumbent Carol Hassell. Term Expires December 31, District 1/Brooks Discussion Brooks

3 Page 3 1. Commissioners Approval of appointment to the Tree Advisory Committee. Incumbent Tommy Loggins. Term Expires December 31, District 3/Hunter Discussion Hunter Approval of appointments to the Tree Advisory Committee, Planning & Development Recommendations. Dennis Billew, Development Advisory Committee Representative; Terry Baker, Registered Landscape Architect Representative. Terms Expire on December 31, Approval to accept the resignation of Judy Waters from the Development Authority of Gwinnett County. Term Expires December 31, District 4/Heard Consent Heard Approval to fill the unexpired term of Judy Waters to the Development Authority of Gwinnett County. Term Expires December 31, District 4/Heard Discussion Heard 2. Multiple Departments Approval to renew BL109-13, purchase of meat, cheese, fish, and poultry on an annual contract (December 17, 2014 through December 16, 2015), Department of Community Services, Department of Corrections and Sheriff's Department, with Performance Foodservice, S&S Institutional Foods, dba Samples Institutional Foods, and Sutherlands Foodservice, Inc., base bid $358, (negotiated cost savings of approximately $1,218.68). This contract is funded 77% by the General Fund and 23% by the Atlanta Regional Commission. (Staff

4 Page 4 2. Multiple Departments Approval to renew BL002-13, HVAC services on an annual contract (February 21, 2015 through February 20, 2016), Department of Community Services, Department of Support Services, and Department of Water Resources with Capital City Mechanical Services, Inc., base bid $669, Replacements and new installations will be implemented in accordance with the County's Facility Construction Standards. (Staff 3. Administrative Office of the Courts/Phillip Boudewyns Approval/authorization to accept the Veteran Treatment Court Implementation Grant from the Criminal Justice Coordinating Council in the amount of $59, with a 10% County match of $6, This funding will be used in the implementation of the Gwinnett County Veteran's Treatment Court, to include a contracted case manager, treatment services, drug testing supplies, participant handbooks, and computer equipment. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents subject to review by the Law Department. 4. Community Services/Phil Hoskins Award BL110-14, construction of J.B. Williams Park, to sole bidder, Vertical Earth, Inc., amount not to exceed $5,181, Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Fund. District 2/Howard (Staff Recommendation: Award) Discussion Heard Approval/authorization for the Chairman to execute a Memorandum of Understanding with Ninth District Opportunity, Inc. for use of classrooms, playground, office space, and kitchen at the Norcross Human Services Center. Ninth District Opportunity, Inc. operates a Head Start program and provides other preschool services at the Norcross Human Services Center at its own expense. District 2/Howard (Staff

5 Page 5 4. Community Services/Phil Hoskins Approval/authorization for the Chairman to execute a Memorandum of Understanding with Gwinnett Board of Health for use of offices and complementing space at the Norcross Human Services Center. Gwinnett Board of Health operates a health clinic and provides health services at the Norcross Human Services Center at its own expense. District 2/Howard (Staff Approval/authorization for the Chairman to execute a Memorandum of Understanding with View Point Health for use of offices and complementing space at the Norcross Human Services Center. View Point Health operates a mental health clinic at the Norcross Human Services Center at its own expense. District 2/Howard (Staff Approval/authorization to accept, if awarded, a grant from the Georgia Department of Natural Resources in the amount of $100, with a County match of $150, The funding will be used to construct two sections of paved trails on the east side of Tribble Mill Park and to repair a section of unpaved trail. Approval and authorization for the Chairman or designee to execute any and all documents subject to review by the Law Department. District 3/Hunter (Staff Discussion Hunter Approval/authorization of Change Order No. 3 - Final to the contract, BL Lions Club Park Redevelopment, with Astra Group, Inc., increasing the amount by $32, and extending the contract completion time by 273 days. The contract amount is adjusted from $5,349, to $5,381, This project is funded by the 2009 SPLOST Program. District 2/Howard (Staff

6 Page 6 5. Financial Services/Maria Woods Award RP027-14, United States Department of Housing and Urban Development (HUD) program management services on a multi-year contract, to the sole proposer, W. Frank Newton, Inc. The initial term of this contract shall be January 1, 2015 through December 31, 2015, base amount $672, This contract may be automatically renewed on an annual basis for a total lifetime contract term of five (5) years, total base amount of $3,017, Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded by the U.S. Department of Housing and Urban Development. (Staff Recommendation: Award) Discussion Heard Approval to renew RP031-10, housing rehabilitation & environmental inspection services for the Gwinnett County Community Development Program on an annual contract (January 04, 2015 through January 03, 2016), with Stephen L. Chalfant and Amerispec, base amount $50, This contract is funded by the U.S. Department of Housing & Urban Development. (Staff Consent Brooks Approval/authorization of a Supplemental County Resolution consenting to the issuance of Gwinnett County Water and Sewerage Authority Revenue Refunding Bonds, Series 2016, specifying the principal amount, interest rate, maturity date and redemption provisions; as well as to ratify, reaffirm, amend, and supplement the County Resolution adopted November 18, 2014; and authorization for the Chairman to execute any and all documents necessary to accomplish the refunding of the 2006 and the issuance of the 2016 Water and Sewerage Revenue Refunding bonds, subject to approval by the Law Department. (Staff Discussion Hunter Ratification of Statement of Work Addendum to Master Agreement No. SE for licensed software, hardware and services, with Manatron, Inc. in the amount of $153, (Staff

7 Page 7 6. Fire Services/Casey Snyder Approval to accept three (3) donations received as of November 17, 2014 in the amount of $2, These funds will be utilized to purchase fire and life safety materials. (Staff Recommendation: Approval) Approval/authorization for the Chairman to execute the Technical Service Support Agreement between Physio Control, Inc. and Gwinnett County Department of Fire and Emergency Services. (January 1, 2015 through December 31, 2015) for the maintenance/services of the LifePak 15 and LifePak 12 Monitors/Defibrillators, $115, per term (reflects 15% discount on accessories and all electrodes), renewable for one term. Subject to review by the Law Department. (Staff Consent Heard 7. Human Resources/Scott Fuller Award BL116-14, individual stop loss coverage on an annual contract (January 01, 2015 through December 31, 2015), to low bidder, Amalgamated Life Insurance Company, base bid $744, (this represents a 15.4% decrease over the previous contract). Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. (Staff Recommendation: Award) Consent Heard 8. Information Technology Services/Abe Kani Approval to renew PA028-11, telecommunications auditing services on an annual contract (December 13, 2014 through December 12, 2015), with S2K Consulting, Inc., base amount $50, (Staff Approval to renew RP020-10, provide geographic information systems (GIS) basemap update on an annual contract (January 10, 2015 through January 09, 2016), with The Sanborn Map Company, Inc., base amount $465, (Staff

8 Page 8 8. Information Technology Services/Abe Kani Approval to renew BL107-13, purchase, installation & removal of hardware for rocket cellular modems and the purchase of supporting software on an annual contract (December 4, 2014 through December 3, 2015), with Utility Associates, Inc., base bid $731, (negotiated cost savings of approximately $50,408.90). (Staff 9. Law Department/William J. Linkous III Approval/authorization for the Chairman to execute a First Amendment to the Intergovernmental Agreement to provide Stormwater Services within the City of Peachtree Corners, extending the term of the existing Intergovernmental Agreement for one additional year, all documents being subject to review and approval by the Law Department. District 2/Howard 10. Police Services/Butch Ayers Approval/authorization to enter into a Memorandum of Agreement (MOA) between Gwinnett County and the Gwinnett County Department of Family and Children's Services (DFACS). The MOA defines the operating policies and procedures of the DFACS Collaborative Project with the Gwinnett County Police Department. Approval/Authorization for the Chairman to designate the Chief of Police to execute the MOA document and any other necessary documents, subject to review by the Law Department. No cost associated with the MOA. (Staff 11. Support Services/Angelia Parham Approval to extend RP028-09, provision of custodial services at various Gwinnett County facilities on an annual contract (January 01, 2015 through January 31, 2015) with GMI Group, Inc., base bid $49, (Staff

9 Page Support Services/Angelia Parham Award RP036-14, provision of custodial services at various Gwinnett County facilities on an annual contract (February 01, 2015 through January 31, 2016), to the highest scoring firm, KeeClean Management, Inc., base amount $522, (this represents a 17% decrease over the previous contract). (Staff Recommendation: Award) Award BL100-14, Gwinnett County Justice and Administration Center HVAC Upgrade project - phase 3, to low bidder, Waters Mechanical, Inc., amount not to exceed $445, Project meets the standards as specified in the County's Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 4/Heard (Staff Recommendation: Award) Consent Heard Approval/authorization to accept the donation of two acres of land located on the Yellow River greenway corridor. All documents necessary to consummate the transaction are subject to review and approval by the Law Department. District 3/Hunter (Staff 12. Transportation/Alan Chapman Award BL114-14, road repair and patching on a term contract (January 01, 2015 through April 30, 2015), to low bidder, E.R. Snell Contractor, Inc., base bid $565, Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2014 SPLOST Fund. (Staff Recommendation: Award) Consent Brooks Award BL115-14, pavement marking services on an annual contract (January 01, 2015 through December 31, 2015), to sole bidder, Peek Pavement Marking, LLC, base bid $300, (Staff Recommendation: Award) Discussion Heard

10 Page Transportation/Alan Chapman Approval to incorporate Old Dominion into the Gwinnett County Street Lighting Program, F The estimated upfront capital installation cost for the street lights is $13, and the estimated annual revenue and operating cost are $4, Subject to approval by the Law Department. The capital installation costs are funded 100% by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Approval) Approval to incorporate Meadow Oak Place into the Gwinnett County Street Lighting Program, F The estimated upfront capital installation cost for the street lights is $4, and the estimated annual revenue and operating cost are $1, Subject to approval by the Law Department. The capital installation costs are funded 100% by the 2009 SPLOST Program. District 2/Howard (Staff Approval to incorporate Dickens Creek into the Gwinnett County Street Lighting Program, F The estimated upfront capital installation cost for the street lights is $32, and the estimated annual revenue and operating costs are $2, Subject to approval by the Law Department. The capital installation costs are funded 100% by the 2009 SPLOST Program. District 2/Howard Approval to apply and accept, if awarded, a Local Maintenance and Improvement Grant from the Georgia Department of Transportation for the U.S. 78 Parallel Road from Britt Road to Old U.S.78/Walton Court project. The grant request is $500, Approval for the Chairman to execute any and all related documents, subject to approval by Law Department. District 3/Hunter (Staff

11 Page Transportation/Alan Chapman Approval/authorization for the Chairman to execute an agreement with Evermore Community Improvement District (CID) for the construction of the U.S. 78 access road from Britt Road to Old U.S. 78 F The County will contribute an amount up to $160, from the 2005 Special Purpose Local Option Sales Tax (SPLOST) program, $350, from the 2009 SPLOST program and $848, from the 2014 SPLOST program toward the project. The County will manage right of way acquisition and the construction of the project. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. This project is funded by the County, Evermore CID and the Georgia Department of Transportation. This project lies within District 3/Hunter (Staff Ratification of various work authorizations with Moreland Altobelli Associates, Inc., total cost $1,279, These projects are funded 98% by 2009 SPLOST Program and 2% by the 2014 SPLOST Program. (Staff 13. Water Resources/Ron Seibenhener Award OS004-15, purchase of parts, products, services and training for JWC Environmental equipment on an annual contract (January 01, 2015 through December 31, 2015), to JWC Environmental, base amount $350, (Staff Recommendation: Award)

12 Page Water Resources/Ron Seibenhener Award BL063-14, U.S. 78-Lanier Sewer Pump Station decommissioning & gravity sewer project, to low bidder, Gary's Grading & Pipeline, Co., Inc., amount not to exceed $379, Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. District 3/Hunter (Staff Recommendation: Award) Approval to renew BL102-10, disposal of bio-solids & grit and screenings on an annual contract (January 01, 2015 through December 31, 2015), with Waste Eliminator, Inc., base bid $2,500, (negotiated cost savings of approximately $150,000.00). (Staff Approval to renew BL117-11, repair and replacement of electric motors on an annual contract (January 01, 2015 through December 31, 2015), with Smith Gray Electric Co., Inc., base bid $500, (negotiated cost savings of approximately $15,000.00). (Staff Consent Brooks Approval to renew BL112-12, provision of electrical equipment installation, inspection, and repair on an annual contract (January 01, 2015 through December 31, 2015), with Cleveland Electric Company, base bid $750, (Staff Approval to renew BL098-12, purchase of manhole sections, rings, covers and precast drainage structures on an annual contract (January 01, 2015 through December 31, 2015), with Fortiline Waterworks and Hanson Pipe and Precast, base bid $90, Approval/authorization for the Chairman to execute the Gwinnett County 2015 Water and Sewer Rate Resolution. (Staff Discussion Hunter

13 Page 13 IV. Old Business 1. Planning & Development/Bryan Lackey Approval of Repealing Article II of Chapter 14 of the Gwinnett County Code of Ordinances, entitled "Construction Codes" and the Gwinnett County Construction Code adopted on November 5, 1991, and all amendments thereto and replacing them with a new Gwinnett County Construction Code codified as a new Appendix B to the Gwinnett County Code of Ordinances. (Tabled on 12/02/2014) Rezoning SUP , Applicant: St. Mary's Independent Living Extension, Owner: The Roman Catholic Archdiocese of Atlanta, for a Special Use Permit in a R-100 Zoning District for Day Care Center (Adult), District 5 Land Lot 015 Parcel 300, Block of Gloster Road, Acres. District 4/Heard (Tabled on 11/18/2014)(Public hearing was held)[planning Department Recommendation: Approve with Conditions][Planning Commission Recommendation: Approve with Conditions] 2. Police Services/Butch Ayers Approval to renew RP014-10, digital intersection safety camera solution program on an annual contract (January 01, 2015 through December 31, 2015), to the highest scoring firm, American Traffic Solutions, Inc., base amount $262, (Tabled on 12/02/2014) (Staff 3. Support Services/Angelia Parham Award OS151, purchase of two (2) service trucks with cranes and one (1) enclosed service body truck, to Peach State Truck Centers, utilizing a State of Georgia competitively procured agreement (99999-SPD-SPD ), $550, (Tabled on 12/02/2014) (Staff Recommendation: Award) V. Adjournment {Action: Approved Motion: Hunter Second: Heard Vote: 5-0; Nash-Yes; Brooks-Yes; Howard-Yes; Hunter-Yes; Heard-Yes}