WATONWAN COUNTY BOARD FEBRUARY 5, :00 A.M.

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1 WATONWAN COUNTY BOARD FEBRUARY 5, :00 A.M. The Watonwan County Board of Commissioners met in regular session on February 5, 2013 at 9:00 A.M. in the Commissioners Meeting Room of the Courthouse, City of St. James. The following Board members were present: Raymond Gustafson, David Holmgren, Mark Rentz, Scott Sanders and Kathleen Svalland. Holmgren moved, Rentz seconded and the motion passed unanimously, to approve the Agenda as amended. Human Services Director Rich Collins was present to request authorization to send a wire transfer to Office Assets in the amount of $24, for the cubicles. Holmgren moved, Sanders seconded and the motion passed unanimously, to approve the wire transfer to Office Assets as requested. Collins requested authorization to close the Human Services agency on Friday, February 15 in order to move and reopen on February 19. Svalland moved, Gustafson seconded and the motion passed unanimously, to authorize closing Human Services on February 15. Collins noted that Lynette Martin who works with Family Planning would be housed in the Regency Building in an office adjacent to Employment and Training. Neil Johnson, District Supervisor with the Department of Corrections, was present to review a proposed Joint Powers Agreement for secretarial services. The State previously had a secretarial position housed in St. James which is vacant. Johnson proposed contracting with the County for 20 hours of Kate Christensen s time from February through June, Sanders moved, Rentz seconded and the motion passed unanimously, to approve the Joint Powers Agreement with the State of Minnesota for the County to provide five months of secretarial service, not to exceed $9, Sanders moved, Rentz seconded and the motion passed unanimously, to approve the minutes of the January 22 regular meeting and January 29 special emergency meeting. Sanders moved, Holmgren seconded and the motion passed unanimously, to approve the following Abatement Applications: $154 refund of 2012 property taxes to Klarice Rinne on Parcel # , described as 1.20 Acres in SE¼ of NE¼ of St. James Township, due to fire loss; and $ refund of 2012 taxes to Francisco and Alma Sanchez on Parcel # , described as St. James City Lot 3 Block 22, Part of West 52 of East 95, due to fire loss. County Auditor Donald Kuhlman reviewed the 2013 Annual Ditch Assessments.

2 Gustafson moved, Sanders seconded and the motion passed unanimously, to adopt the 2013 Annual Ditch Assessment as follows: Ditch Number Assessment CD # 1 $ 3,965 CD #62 $26,237 JD #7 BE&W $ 9,740 JD #11 $ 2,996 JD # 12 W&C $ 2,534 JD #13 $ 6,416 JD #35 SE $ 2,208 JD #48 B,BE&W $ 3,288 Gustafson moved, Sanders seconded and the motion passed unanimously, to establish the 2013 Ditch Budget as follows: Revenues $50,000, and Expenditures - $100,000. Rentz moved, Svalland seconded and the motion passed unanimously, to approve the Chairman s signing of the Marian Hall Lease for $3, per month, to house relocated Human Services staff. Holmgren moved, Rentz seconded and the motion passed unanimously, to approve the Subgrant Contract Amendment between Minnesota Valley Action Council and Watonwan County Employment and Training, to provide intensive services to teen MFIP minor and teen parents, extending the expiration date to December 31, 2013, and increasing the contract by $9,220. Holmgren moved, Gustafson seconded and the motion passed unanimously, to approve the training request submitted by Roger Risser. County Treasurer Carol Johnson was present to announce that she was going to be retiring on March 29. The Board thanked her for her years of service and accepted her resignation to retire in good standing. The Personnel Committee had reviewed proposed resolutions to assign Johnson s duties to County Auditor Kuhlman for the balance of her term, and to create the position of Auditor/Treasurer. These resolutions would be presented at the March 5 meeting. Public Works Director Roger Risser reported on interviews for the position of Highway Maintenance Supervisor and recommended promoting Mark Hagen. Rentz moved, Holmgren seconded and the motion passed unanimously, to approve the promotion of Mark Hagen to the position of Highway Maintenance Supervisor. Holmgren moved, Gustafson seconded and the motion passed unanimously, to approve advertising in-house for 10 days for Hagen s position of Heavy Equipment Operator out of the St. James Shop.

3 Risser reported that Brown County has asked to use the Helling Pit for storage of their seal coat chips, to be removed during the summer. County Attorney Steve Lindee assisted Risser in drafting an Agreement for the usage of the pit. Rentz moved, Holmgren seconded and the motion passed unanimously, to approve entering an Agreement with Brown County for usage of the Helling Pit. Risser reviewed the Road and Bridge Cash Flow Chart for January 2013, and the report of Authorized Work for Others. The following quotes were received for sign posts: VENDOR AMOUNT Newman Traffic Signs $10, Advantage Signs & Graphics $11, M-R Sign Co., Inc. $ 9, Holmgren moved, Svalland seconded and the motion passed unanimously, to approve accepting the quote of M-R Sign Co., Inc. in the amount of $9, for the purchase of highway sign posts. Rentz moved, Gustafson seconded and the motion passed unanimously, to approve advertising to accept quotes/bids for seasonal supplies. MnDOT revised the detour agreement for their past use of CSAH 18. Holmgren moved, Svalland seconded and the motion passed unanimously, to adopt the following: WATONWAN COUNTY RESOLUTION BE IT RESOLVED, that Watonwan County enter into MnDOT Agreement No with the State of Minnesota, Department of Transportation for the following purposes: To provide for payment by the State to the County for use and maintenance of Watonwan County State Aid Highway 18 to be used as a detour route during the contract construction to be performed upon, along and adjacent to Trunk Highway No. 4 located 5.9 miles north of St. James and 7.2 miles north of St. James under State Project No (T.H. 4). BE IT FURTHER RESOLVED, the County Board Chairman and the County Auditor are authorized to execute the Agreement and any amendments to the Agreement. Risser reviewed two small parcels that are needed to complete the Watline Trail in Echols and Ormsby. A registered land surveyor is needed to complete the title acquisition of the parcels. The following quotes were received:

4 PROPOSER AMOUNT Madsen Land Surveying $1, Zieske Land Surveying $2, Stonebrooke Engineering $2, (for only one parcel) Sanders moved, Holmgren seconded and the motion passed unanimously, to approve accepting the quote of Madsen Land Surveying, Inc. in the amount of $1, for surveying and preparing the plat for fee acquisition of two small parcels for the Watline Trail. Risser proposed selling surplus parcels, 2.49 acres of the Stark Pit and 4.12 acres of the Schultz Pit that are not being mined, as well as the farmland at the former County Landfill. That area would need to be surveyed. Sanders moved, Gustafson seconded and the motion passed unanimously, to authorize a survey of the Landfill farmland, and to offer for sale the 2.49 and 4.12 acre parcels. Rentz moved, Gustafson seconded and the motion passed unanimously, to approve setting a minimum at bidding price of $7, for sale of 2.49 acres at the Stark Pit. Sanders moved, Rentz seconded and the motion passed unanimously, to approve setting a minimum biding price of $5,000 for sale of 4.12 acres at the Schultz Pit. Risser reported that there is a storage building at the Landfill. The MPCA has requested that it be demolished. The Board expressed hesitation due to the cost. No action was taken on the request. Holmgren moved, Sanders seconded and the motion passed unanimously, to approve one-step pay increases for Jared Bergeman, Erik Gratz and Melissa Cornelius Rentz moved, Gustafson seconded and the motion passed unanimously, to approve a pay increase for Cheryl Lindell upon the satisfactory completion of her probationary period. Sanders moved, Holmgren seconded and the motion passed unanimously, to approve the reclassification of Shirley Coleman to the position of Technical Services Coordinator at the B22 level as recommended by Bjorklund Compensation Consulting, with step movement per policy. Rentz moved, Sanders seconded and the motion passed unanimously, to approve the appointment of Kris Engelbrecht as a full-time Dispatcher and Scott Steinbrink as an on-call Dispatcher. Rentz moved, Sanders seconded and the motion passed unanimously, to adopt the following: RESOLUTION WHEREAS, Minnesota Statutes subdivision 6 outlines a process for state reimbursement to participating counties of 50% of the previous year s expenditure for their probation officer salaries, and

5 WHEREAS, 27 County Probation Officer counties and 28 Department of Corrections Contract counties participate in this process, and WHEREAS, appropriations from the state have steadily decreased from 50% in 1996 to an alltime low of 31% in FY 2012, and WHEREAS, the 55 counties participating in this process have been forced to absorb the $2,963,000 deficit in the FY 2012 reimbursement funding for their probation officers, and WHEREAS, the 2013 legislative session will be establishing the FY 14 and FY15 appropriation for probation officer salary reimbursement for these 55 counties, and WHEREAS, the Minnesota Association of County Probation Officers has been working with the Department of Corrections and legislative staff to ensure that an accurate FY 14 and FY 15 appropriation amount is determined, and NOW, THEREFORE, BE IT RESOLVED, that the Watonwan County Board of Commissioners strongly requests the 2013 Minnesota Legislature to appropriate sufficient funds to reimburse the 55 participating counties for the full 50% of the cost of their probation officer salaries. I.S. Director Greg Walsh was present to give an update on the LRMS Property Tax Software. The County s commitment would be the purchase price of $186,300 purchase and maintenance of $31,500. Holmgren moved, Svalland seconded and the motion passed unanimously, to approve the Chairman s signing of the Ratification Statement for the Software Service and License Agreement between MCCC and Xerox for the LRMS CAMA and Property Tax systems. Sanders moved, Gustafson seconded and the motion passed unanimously, to approve paying $ for a Special Use application for relocating Human Services to Marian Hall. Rentz moved, Gustafson seconded and the motion passed unanimously, to adjourn at 11:45 A.M. Scott Sanders, Chairman Watonwan County Board Lisa Schumann, Deputy Clerk Watonwan County Board ATTEST: Donald Kuhlman Watonwan County Auditor