TRAVERSE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING TUESDAY, MARCH 19, 2013 START TIME: 9:30 A.M.

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1 TRAVERSE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING TUESDAY, MARCH 19, 2013 START TIME: 9:30 A.M. The meeting was called to order by Commissioner Chair Kevin Leininger. Other members present included Commissioners Todd Johnson, Jerry Deal, Don Appel, and Dave Salberg. The pledge was recited. The agenda was amended to include the opening on the Watershed Board. The amended agenda was approved unanimously upon a motion by Appel and a second by Salberg. Larry Haukos/Highway Engineer- Haukos provided a department update. Board action items included: A request for authorization to purchase a Ram 5500 with 6.7 Cummins diesel engine for $42, from Nelson Auto Center from State Contract was made. The price did not include sales tax or licensing. The budgeted amount in the 2013 budget for this request was $55, The request to authorize the purchase was approved unanimously, upon a motion by Deal and second by Salberg. A request for authorization to purchase right of way for the County Ditch 27, County Road 81, and Township Road repair was made. Portions of the cost will be reimbursed by Townships and Watershed. Purchase amounts from D. Raguse, J. Hardie, and W. Hardie for $7, with Deed Tax of $15.02 and Recording Fee of $ were provided. The request was authorized unanimously upon a motion by Deal and second by T. Johnson. Haukos discussed signing for streets and avenues but no decision was made until additional information becomes available. Kit Johnson/Bid Letting- Bids were received for the following projects: SAP , SAP , SAP , SAP , SAP , Bridge No , 89673, 92542, L9129, and Timber Box Culvert; Furnish and Install Pre-Cast Concrete Box Culverts. Bids were as follows: Central Specialties, Inc. $400, Duininck, Inc $385, Gladen Construction $374, J & J Earth Works, Inc $336, Landwehr Construction $368, Midwest Contracting LLC $359, Pugh Brothers Excavating, LLC $443, Riley Brothers Construction, Inc $342, RL Larson Excavating, Inc $387, States Border Construction, Inc $343, The projects were awarded to J & J Earth Works, Inc, upon a motion by Salberg, second by T. Johnson, and carried unanimously. K. Johnson also reviewed the status of the bond refinancing and distributed a modified schedule of events and lease payment analysis summary and updated debt service comparisons. He noted the jail bonds do not meet the

2 3% threshold needed to continue refinancing those. The following resolution was adopted by the Board unanimously, upon a motion by Deal and second by T. Johnson: RESOLUTION NO RESOLUTION RELATING TO PROPOSED ISSUANCE OF GENERAL OBLIGATION HOUSING REVENUE REFUNDING BONDS BY THE TRAVERSE COUNTY HOUSING AND REDEVELOPMENT AUTHORITY; CALLING FOR A PUBLIC HEARING THEREON I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the bonds referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said bonds; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this 19 th day of March, Attested to by Rhonda Braaten-Antrim/County Coordinator RESOLUTION RELATING TO PROPOSED ISSUANCE OF GENERAL OBLIGATION HOUSING REVENUE REFUNDING BONDS BY THE TRAVERSE COUNTY HOUSING AND REDEVELOPMENT AUTHORITY; CALLING FOR A PUBLIC HEARING THEREON BE IT RESOLVED by the Board of Commissioners of Traverse County, Minnesota (the County ), as follows: Section 1. Recitals. 1.1 To increase the stock of congregate housing available to seniors in the County, the Traverse County Housing and Redevelopment Authority (the Authority ) has previously financed and constructed a 20-unit congregate housing project located in the County (the Project ) by the issuance of its $1,455,000 General Obligation Governmental Housing Bonds, Series 1997A (the Series 1997A Bonds ). In 2005, the Authority issued its $1,190,000 General Obligation Governmental Housing Refunding Bonds, Series 2005A (the Refunded Bonds ) to refund the Series 1997A Bonds The Authority intends to issue its General Obligation Housing Revenue Refunding Bonds, Series 2013A (the Bonds ), in a principal amount not to exceed $850,000, in order to refund in advance of maturity and prepay the Refunded Bonds. The Bonds will be secured by a pledge of the general obligation credit of the County. Section 2. Hearing and Notice A public hearing on the proposed issuance of the Bonds is hereby called and shall be held on April 16, at 10:45AM. at the County Courthouse.

3 2.2. The Secretary shall cause notice of the public hearing to be published in the official newspaper of the County as required by law. The notice shall be substantially in the form attached hereto. NOTICE OF PUBLIC HEARING ON PROPOSED ISSUANCE OF GENERAL OBLIGATION HOUSING REVENUE REFUNDING BONDS BY THE TRAVERSE COUNTY HOUSING AND REDEVELOPMENT AUTHORITY Notice is hereby given that a hearing will be conducted by the Board of Commissioners of Traverse County (the County ) on April 16, 2013 at 10:45 AM at the County Courthouse in Wheaton, Minnesota to consider the proposed issuance by the Traverse County Housing and Redevelopment Authority (the Authority ) of General Obligation Housing Revenue Refunding Bonds, Series 2013A (the Bonds ) in a principal amount not to exceed $850,000. The Bonds will be secured by a pledge of the general obligation credit of the County. The proceeds of the Bonds will be used to refund and prepay in advance of maturity the Authority s General Obligation Governmental Housing Refunding Bonds, Series 2005A (the Refunded Bonds ). The Refunded Bonds were used to refund an earlier issue of Bonds, the proceeds of which were used to finance and construct a 20-unit congregate senior living housing project. The purpose of the hearing is to take testimony on the proposed issuance of the bonds. All persons interested may appear and be heard at the time and place set forth above. Kate Overson/West Central Minnesota Community Action Agency- Overson presented a resolution to support a grant for Family Homelessness Prevention and Assistance Program. Traverse County has participated with WCMCAA since 2007 in this program and during that time served thirty three households and received $10, The following resolution was approved unanimously upon a motion by Deal and second by Salberg. Resolution # Supporting the Family Homeless Assistance and Prevention Program Grant Application Submitted by West Central Minnesota Communities Action, Inc. Traverse County has a commitment to establish a collaborative and comprehensive system for addressing the housing needs for families, youth and single adults who are homeless, or imminently at risk of becoming homeless, and Traverse County recognizes that there is a need to continually improve the coordination of existing services currently made available by homeless service providers in Traverse County, to assure a continuum of care and Traverse County recognizes the need to stabilize and maintain in their homes, families, youth and single adults at risk of becoming homeless, and Traverse County recognizes the need to shorten the amount of time that families, youth and single adults stay in emergency shelters; and Traverse County recognizes the need to eliminate repeat use of emergency shelters by families, youth and single adults; and Traverse County recognizes the need to provide support services to homeless and high risk population.

4 NOW THEREFORE BE IT RESOLVED, by the Traverse County Board of Commissioners, that they support West Central Minnesota Communities Action, Inc. in operating the Family Homeless Assistance and Prevention Program from the Minnesota Housing Agency, totaling $350,000 for the grant year July 2013 to June Passed by the Traverse County Board of Commissioners this 19 th day of March, 2013 Approved: Chair, Traverse County Commissioners Date Attested to: Rhonda Braaten-Antrim/County Coordinator Justin Anderson/Human Resource Professional- Anderson distributed the final RFP for the wage classification study and reviewed the timelines for implementation. Rhonda Braaten-Antrim/County Coordinator- The minutes from the Board meeting of March 5, 2013 were approved unanimously upon a motion by Deal and second by T. Johnson. The following bills were approved unanimously upon a motion by Appel and second by Salberg. Serocki Excavating, Inc. 2, Mn State Auditor 2, Border States Cooperative 2, Kratochwill & Anderson, P.A. 2, Ziegler, Inc. 2, Lss Of Traverse, Llc 3, Computer Professionals Unlimited Inc. 3, Traverse Electric Coop Inc 3, Tri County Coop 3, Brandon Communications 4, Tyler Technologies, Inc. 4, Bj's Parts Depot 4, Morris Electronics 4, Stevens Traverse Grant Public Health 5, Main Street Motors 12, State Bank Of Wheaton 12, Larson Oil, Inc 25, American Communications Inc 37, Pursuant to M. S , the number of claims less than $ were 87, amounting to $ 40, Antrim explained the American Communications invoice represented our contract for IT services for all of 2013 rather than paying monthly. By paying upfront there is a reduced rate.

5 Salberg updated the Board that Jerome Deal is interested in a reappointment to the Watershed Board. No one else has expressed an interest as of this date. Matthew Franzese/County Attorney- Franzese presented a proposed Memorandum of Understanding for amending the lease between Traverse County and LSS of Traverse County, LLC. The memorandum modifies the existing lease by allowing them the opportunity to be 60 days in arrears with payments, suspends the accounts receivable repayments and re-amortizes them over 36 months beginning December 1, 2013, and we receive a lien on the current account receivable to secure the rent payments. Traverse would then agree to renew the lease for three more years with several requirements, including Health Dimensions signing a 3 rd party guaranty of lease payments, and Health Dimensions would agree not to collect their management fee unless all local vendors and the lease payments were paid first. A motion was made by Salberg and seconded by Appel to revise the terms of the Traverse Care Center lease with LSS of Traverse, LLC, in accordance with the Memorandum of Understanding prepared by County Attorney Franzese, excepting the elimination of the first Paragraph 1 concerning lease payments for During discussion, County Attorney Franzese stated that the Board may want to also consider adding provisions concerning interest on the unpaid accounts receivable balance, requiring financial records from LSS every 3 months, and requiring a representative of LSS to meet with the Board at least twice a year. After further discussion, a motion was made by T.Johnson and seconded by Appel to amend the motion by Salberg to include the provisions regarding the financial records and biennial appearance. The motion carried 4 0, with Deal abstaining. Leininger then called for a vote on Salberg s motion to revise the terms of the lease. The motion carried 4 0, with Deal abstaining.