JEFFERSON COUNTY FIRE PROTECTION DISTRICT NO. 15, 2009 CALL TO ORDER

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1 JEFFERSON COUNTY FIRE PROTECTION DISTRICT NO. 1 (EAST JEFFERSON FIRE RESCUE) BOARD OF COMMISSIONERS & CITY COUNCIL JOINT OVERSIGHT BOARD MEETING MINUTES FROM SEPT. 15, 2009 CALL TO ORDER Chairman Stapf, Jr. called the meeting to order at 7:00 PM followed by the flag salute. Meeting held at Jefferson County Fire Protection District No 1, Station 1-5, 35 Critter Lane, Port Townsend, Washington. COMMISSIONERS, CITY COUNCIL, & ADMINISTRATIVE STAFF City Council Members: Laurie Medlicott, Mark Welch District 1 Members: Rich Stapf, Jr., Jess Bondurant, Jr., Zane Wyll, Sr. Absent: Council Member David King Admin Staff: AC EMS Pomeroy, AC Krysinski, District Secretary Harbison, and Finance Clerk Yarberry. AGENDA CHANGES 1. Move from District No. 1 New Business to Oversight Board New Business item B. Flex Work Schedule for Administrative Staff 2. Add to Oversight Board New Business item C. Update on JeffCom A. CONSENT AGENDA MOTION: Commissioner Bondurant, Jr. made a motion to approve the changes to the agenda and the consent agenda as presented including: Minutes from the Aug. 18, 2009, meeting,\ General expenditure warrants dated Aug. 26, and Sept. 10, in the amount of $54, EMS expenditure warrants dated Aug. 26, and Sept. 10, 2009, in the amount of $46, August payroll expenditure warrants dated Aug. 20, and Sept. 5, 2009, in the amount of $218, Oversight Member Welch seconded the motion. Motion carried by unanimous vote. Page 1 of 6 Sept. 15, 2009

2 2. PUBLIC COMMENT None **Agenda Change Both AC Krysinski and AC Pomeroy out on a call and not available for Presentations and Chiefs Reports. Adjust agenda until their return. 3. PRESENTATIONS See agenda adjustments. 4. CHIEF'S REPORT See agenda adjustments. 5. FIREFIGHTER S ASSOCIATION REPORT Volunteer Association Vice President Al Smith reported they are ready to begin hose testing again when the water issue has been resolved. Burn the Boot campaign will be Oct. 3, The Association will be purchasing a table for the Medic One Foundation Lights, Sirens, Auction that will be held on Nov. 6, OVERSIGHT BOARD OLD BUSINESS A. Airport Fire Station Update Chairman Stapf, Jr. said they have not had any meetings so there is nothing to report at this time. 7. OVERSIGHT BOARD NEW BUSINESS A. Approve 2010 Special Agency Fund Budget It was noted the budget expense amounts are the same that appeared on the 2009 budget. MOTION: Chairman Stapf, Jr. made a motion to approve the 2010 Special Agency Fund budget and authorize Commissioner Bondurant, Jr. to sign on behalf of the Board. Oversight Member Medlicott seconded the motion. Motion carried by unanimous vote. B. Flex Work Schedule for Administrative Staff moved from District No. 1 New Business Chairman Stapf, Jr. said Chief Tandy had called him and asked that this be discussed. It was noted that Chief Tandy had proposed to the Administrative staff working 4 10 hour days, one taking Monday off and one taking Friday off. The Administrative staff agreed to try the new schedule for 3 months and then revisit the issue. Chairman Stapf, Jr. noted this would allow for an additional phone coverage and office hours as a benefit to the public. There would need to be allowances for adjustments to the schedule for night meetings, payroll inputting requirements, etc. Oversight Member Welch said it has been his experience that this schedule worked very well and he would be in favor. Commissioner Bondurant, Jr. said he liked having more phone coverage. Page 2 of 6 Sept. 15, 2009

3 C. JeffCom Update- Add on Commissioner Pontius, Port Ludlow Fire & Rescue and Commissioner representative to the JeffCom Board, reported the JeffCom Board authorized County Administrator Morley to hire an outside consultant to review the current operations of JeffCom. Commissioner Bondurant, Jr. asked about the communications tower located at Station 1-6 that JeffCom was going to purchase from the City. Commissioner Pontius said JeffCom is still planning to purchase the tower and they are finalizing the agreement with the City. The agreement will include a guarantee from the City that they will provide a serviceable site within the City for the tower should the current location become no longer available. It was thought the previous sale details included East Jefferson Fire Rescue signing off on the purchase. District Secretary Harbison noted she is in contact with City Administrator David Timmons trying to locate any paper work necessary. Chairman Stapf, Jr. asked Commissioner Pontius if this could be revisited next month and Commissioner Pontius said yes there was no urgency at this time. 8. DISTRICT NO. 1 OLD BUSINESS 9. DISTRICT NO. 1 NEW BUSINESS A. Mutual First Response Agreement between Jefferson County Fire Protection District No. 1 DBA East Jefferson Fire Rescue and Jefferson County Fire Protection District No. 4 DBA Brinnon Fire Department Chairman Stapf, Jr. noted this was a follow-up to the information presented by Chief Herbst at our last meeting. Chairman Stapf, Jr. said he had asked for a more simplified agreement and not necessarily a contract. Commissioner Bondurant, Jr. said he felt this agreement is acceptable but stressed his feelings that any transports we do should be done using our own apparatus. AC Pomeroy noted we have agreements in place with other Districts and this will be the first with District 4. MOTION: Chairman Stapf, Jr. made a motion to approve the Mutual First Response Agreement between JCFPD #1 and JCFPD #4. Commissioner Wyll, Sr. seconded the motion. Motion carried by unanimous vote. B. Flex Work Schedule for Administrative Staff See Oversight Board New Business, Item B **CHIEF S REPORT Chief Tandy, AC Boggs not in attendance. AC Krysinski on aid call. EMS AC Pomeroy reviewed his written report noting the following: o Will be taking the bunk beds that are rarely used from St 1-1 to the apartment for the paramedic student interns o Stanwood Fire, who is sharing the apartment with us, has paid to have the Page 3 of 6 Sept. 15, 2009

4 apartment cleaned and fumigated o The students will be taking the Jimmy for transportation and it will be assigned to Tammy Ridgway o The Association is purchasing a table for the Medic One Foundation Lights, Sirens, Auction and it is his understanding the Local Union may purchase a table also. o 1 confirmed save using the new Stemi protocols entire package. AC Pomeroy gave a brief description of the Stemi protocols. Oversight Member Medlicott asked about the drugs being administered through the program. AC Pomeroy noted the cost is approximately $3,000 that is being covered by the hospital. He noted there are new federal law provisions that will eventually result in hospitals being able to add to the hospital costs for reimbursement. **7:30 PM Chairman Stapf, Jr. announced a 5 minute break to see if AC Krysinski will return and be available to make the presentations.**7:35 PM meeting reconvened. PRESENTATIONS Rob Sutherland, Donald Austin and Trevor Green had been invited to the meeting for special recognition of their heroic efforts in saving the crew of the Kemo Sabay in July AC Pomeroy presented the East Jefferson Fire Rescue Gold Commemorative Coins and Certificates of Appreciation to Rob Sutherland and Trevor Green for special recognition of their heroic actions. He reviewed the events of the rescue and explained the significance of the Gold Commemorative Coins. Donald Austin was unable to attend and his coin and certificate will be delivered by Mr. Sutherland. 10. UPCOMING EVENTS Washington Fire Commissioners Association 2009 Health Care Workshops- September 15, 2009 Kelso Red Lion September 17, 2009 Lynwood Embassy Suites Oct. 11, 2009 Washington State 2009 Fallen Fire Fighters Memorial Service, 10:00 AM, Washington State Capital Rotunda, Olympia, WA Oct. 21, 2009 Snure Seminars, 6:30 9:30 PM, Doubletree Hotel, Spokane City Center Oct , WFCA Conference, Doubletree Hotel, Spokane City Center, Spokane, WA (Snure Seminar evening of Oct. 21) Jan. 20, 1010 Legislative Day, Capital Campus GOOD OF THE ORDER Snure Seminar Registrations Registration information available Career Status for Probationary Firefighters AC Krysinski noted there will be a special recognition ceremony twice yearly for all career and volunteer members to include completion of probationary status, badge pinning, etc. Page 4 of 6 Sept. 15, 2009

5 Annual Volunteer Association holiday party and awards banquet will be held Dec. 12, 2009, at the Elks Lodge. 11. EXECUTIVE SESSION Meeting adjourned to executive session for 1 hour at 7:50 PM pursuant to RCW (g): to evaluate the qualifications of an applicant for public employment or to review the performance of public safety personnel. Meeting reconvened at 8:50 PM. MOTION: Chairman Stapf, Jr. made a motion that our policy be EJFR Volunteer members in good standing with a minimum of 2 years service and EMT certification be allowed to test for career status entry level positions. Commissioner Bondurant, Jr. seconded the motion. Motion carried by unanimous vote. MOTION: Commissioner Wyll, Sr. made a motion to approve the trial flex work schedule for Administrative personnel and to authorize transferring their medical insurance plan from the current PPO-300 Plan to the PPO-100 plan. Chairman Stapf, Jr. seconded the motion. Motion carried by unanimous vote. MOTION: Commissioner Wyll, Sr. made a motion to adjourn the meeting at 9:00 PM. Commissioner Bondurant, Jr. seconded the motion. Motion carried by unanimous vote. City Council Joint Oversight Board Members Laurie Medlicott, Oversight Member Mark Welch, Oversight Member David King, Oversight Member Jefferson County Fire District 1 Richard Stapf, Jr., Chairman Jess Bondurant, Jr., Commissioner Page 5 of 6 Sept. 15, 2009

6 Zane Wyll, Sr., Commissioner Attest: Lonibeth Harbison, District Secretary Page 6 of 6 Sept. 15, 2009