AGENDA Educational Service District 105 Board of Directors October 21, Call to Order... 7:00 7:05 p.m. Review Agenda.

Transcription

1 AGENDA Educational Service District 105 Board of Directors Call to Order... 7:00 7:05 p.m. Review Agenda Minutes Action Program: Central Washington School Safety Summit... 7:05 7:20 p.m. Tab 1 Vouchers and Payroll Action... 7:20 7:25 p.m. Tab 2 Travel Report Information... 7:25 7:30 p.m. Tab 3 Communications Information... 7:30 7:40 p.m. 3.1 ESD 105 Communication Tab 4 Board/Superintendent Report:... 7:40 7:55 p.m. 4.1 Director District 2 Board Vacancy Update: Steve Myers 4.2 AESD Retreat: Mark Grassel 4.3 WSSDA Regional Meeting: Karen Blankenship 4.4 Jeff Utecht Technology Training: Connie Davis, Frank Rowley 4.5 Staff Safety Training: Steve Myers 4.6 Regional Legislative Priorities: Steve Myers 4.7 New Agency Leadership Team: Steve Myers Tab 5 Division Reports... 7:55 8:05 p.m. 5.1 Headstart Grant Update: Tom Fleming Tab 6 Action Items... 8:05 8:20 p.m. 6.1 Out of State Travel (binder) 6.2 Resolution 241: In the Matter of Cancelling Outdated Warrants (mailed) 6.3 Agreements (binder) Tab 7 Executive Session... 8:20 8:30 p.m. 7.1 RCW (h) To evaluate the qualifications of a candidate for appointment to elective office (binder) Adjournment Building large-scale learning improvement one mind at a time.

2 MINUTES ESD 105 Board of Directors A meeting of the ESD 105 Board of Directors was held on Tuesday,, at 7:00 p.m. at the ESD Conference Center Yakima Room. Those in attendance: Frank Rowley J.P. Enderby Karen Blankenship Mark Grassel Connie Davis Steve Myers Those absent: Kathi Bonlender Chair Superintendent Staff: Mary Kempel David Reynolds Tom Fleming Ric Pilgrim Guests: Sharon Allen Randy Town Executive Assistant Accounting Coordinator Chief Financial Officer Assistant Superintendent Learning Support Director Safe Schools Coordinator Call to Order: Frank Rowley called the meeting to order at 7:00 p.m. Agenda Minutes School Safety Summit The agenda was approved with two additions: 4.8 Board Reorganization 5.2 Fiscal Report Mark Grassel moved to approve the September 16, 2014 Board of Director s minutes as presented; JP Enderby seconded the motion; motion carried. Sharon Allen and Randy Town shared with the Board the success of the Central Washington School Safety Summit and the summary of the evaluations. They also reported the work being done on behalf of the School Safety Cooperative. The Board received a chronological history of safety services, the critical elements for safety and security, and the governance structure. Randy and Lieutenant Brian Winter have developed some cutting edge concepts and recently shared our collective thinking with Bremerton ESD. On October 31, Seattle police, fire and school district administrators will formalize the first partnership for school safety in the country. Vouchers and Payroll: The following expenditures were presented for approval: General Fund vouchers # through in the amount of $390,402.16; General Fund Comp Tax voucher # in the amount of $528.61; Workers Compensation Fund vouchers # through in the amount of $140,997.02; Unemployment voucher # in the amount of $1,498.28; and payroll in the amount of $615,

3 Page 2 JP Enderby moved to approve the expenditures as presented; Mark Grassel seconded the motion; motion carried. Travel Report ESD 105 Communication The September travel report was reviewed. Steve Myers shared the following communication: Receipt from Northstar acknowledging the Board s $120 donation for Elaine Schieche. A School & Safety article in the Playdate Magazine referencing the work we are doing with the School Safety Cooperative. A Yakima Herald Republic article, Welcome to the Unleashed program s Sweet 16, highlighting the program s sixteenth year being supported by the ESD 105 region. A thank you from Greg Lynch, Olympic ESD Superintendent, for the ESD 105 leadership on school safety. Karen Blankenship was recognized for her work on the development of the new Wapato High School. This will be the site of our upcoming Legislative Dinner. Board/Superintendent Director District 2 Vacancy On December 15-16, ESD 105 and the University of Washington s Center for Educational Leadership will host a two day leadership training on teacher feedback as it relates to the Teacher/Principal Evaluation Project. This model, it will work with whichever framework the districts have selected for their evaluation process. We expect about 75 participants. We have worked diligently to find a quality candidate for our Director District 2 vacancy that represents our population. Currently we have two applicants to consider. The Board agreed to hold a special meeting for the purpose of interviewing the two candidates. The goal would be to select a candidate and swear her in at the November Board meeting. AESD Retreat Mark Grassel reported on the AESD Retreat held in late September. The AESD accreditation service is continuing to move forward. The Network has adopted the plan and are now seeking panel members to serve on the review board. If this is something you would be interested in, please contact Steve. The complete list of schools requesting this service is not yet known. The AESD Conference is scheduled for April in the Bremerton ESD region. In 2016 it will be our turn to host this conference. Alan Burke has accepted the position of WSSDA Executive

4 Page 3 Director. He was recognized for his many years of service at OSPI. Gil Mendoza has been appointed the new Deputy Superintendent, replacing Alan. With the election approaching, we will have a number of new legislators in our districts. As Board members, we need to reach out to those new leaders and advocate for the needs of your local districts. Mark Grassel has been appointed to serve on the audit committee to review the financials for AESD. WSSDA Regional Meeting Jeff Utecht Staff Safety Training Karen Blankenship and Frank Rowley attended the WSSDA Regional meeting on September 29. She highlighted the following items from the evening: Welcome was given by Bruce Dollinger followed by a presentation from Jeff Charbonneau. Ben Rarick, Executive Director of the State Board of Education, presented on the transition to higher standards. Alan Burke and others presented on the upcoming legislation: o The issue of the waiver is divided among the districts in the state. He believes it will pass again. o Class size reduction will not be a good option at this time. Cost estimates are $2 billion the first year with an additional 7,000 teachers needed. There are currently only 4,000 teachers being prepared so we will be left with an even bigger shortage. The reduction is a good idea for elementary students but there is no funding and infrastructure at the present time. o Progress on McCleary o No more delays in funding o Talk about where to get new revenue o Do not make cuts to get the funds o Two way accountability between the legislature and schools o Washington schools should shoot to be the best Connie Davis and Frank Rowley attended the technology training by Jeff Utecht. The event was very successful with almost 250 in attendance. He used almost every social media and technology resource available to demonstrate how many different ways technology can be used for classroom instruction. As a result of the training, several school districts have contracted with Jeff for additional work. The ESD staff, with the exception of six that had conflicts, attended a safety in the workplace training. It was great for the staff to be exposed to the issues schools are facing and techniques to address

5 Page 4 those issues. As a follow-up, we will be scheduling more hands-on training. We are still in the planning stages. Regional Legislative Priorities New Agency Leadership Team Board Reorganization The ESD 105 regional leaders selected McCleary, Levy Equalization, the Waiver, and COLA as their four priorities. They will be presenting these priorities to the legislators during their dinners this month. Staff elected three new members for the Agency Leadership Team replacing those whose terms have expired. Welcome to Dawn Sparks, Elsa Lopez, Faye Fuchs. The group is responsible for improving transparency, communication and collaboration within the agency. Frank Rowley initiated the conversation on Board reorganization. We will vote on the positions at the January meeting. Mark Grassel asked that the Board consider a portion of each Board meeting be dedicated to the ESD 105 Strategic Plan. This plan is something we should be reviewing regularly and providing input to the leadership team on the direction of the Agency. He felt it was more important than only visiting one time a year at the retreat. Mark agreed to put some ideas together and present to the Board at a future meeting. Division Reports Headstart Grant Fiscal Report Ric Pilgrim and Nikki Cannon have begun their visits to the districts reviewing our services and asking for them to identify some of their needs. This will be part of our plan. The Headstart grant was released on September 25 and the application will be due on November 24. We reviewed our prior work with the request for proposal and a significant amount of revision will be needed. Our grant writers challenged us to be innovative and to focus more on the program and less on the money constraints. Cynthia Juarez and Tom Fleming will be putting in a substantial amount of work with our grant writers to meet this deadline. Preliminary figures as of August 31, 2014: The General fund balance is $4,989,055.96; the balance as of September 30, 2014 is $5,079, The Insurance information was not yet available. As you review the budget cycle you will begin to see the results of all the staff reductions and other cost savings measures. However, we did also have some expenses as some of our heating and air conditioning units needed replacing and they were

6 Page 5 expensive. We managed to balance the budget with a small surplus. Action Items Out of State Travel Mark Grassel moved to approve out of state travel as presented; Connie Davis seconded the motion; motion carried. Dan Payne Kansas City, MO - November 8-12, 2014 National Association of State Directors of Pupil Transportation Services (NASDPTS) Conference Kathleen Lenihan and Christine Champie Anaheim, CA - December 9-12, 2014 Preschool GLAD Recertification Anna Marie Dufault National Harbor, MD - February 1-6, 2014 Community Anti-Drug Coalition of America 25 th National Leadership Forum & SAMHSA s 11 th Prevention Day Bill Tilton San Diego, CA - February 18-20, 2014 ASBO Executive Leadership Forum Resolution 241 Agreements JP Enderby moved to approve Resolution 241 in the matter of cancelling out dated warrants was approved as presented, Mark Grassel seconded the motion; motion carried. JP Enderby moved to approve the below listed agreements; Karen Blankenship seconded the motion; motion carried. Educational Alliance for School Readiness and Success Agreements Cle Elum- Roslyn $2,000 East Valley $2,000 Ellensburg $2,000 Granger $2,000 Selah $2,000 Sunnyside $2,000 Union Gap $2,000 West Valley $2,000 Federal Prevention/Intervention Allocations Agreements Cle Elum $44,000 Mt. Adams $44,000 Sunnyside $44,000

7 Page 6 School Nurse Corps Agreements Cle Elum-Roslyn $8,470 Easton $3,250 Goldendale $9,210 Kittitas $6,290 Naches $1,840 Royal $15,700 Thorp $4,190 Union Gap $6,790 Superintendent Contract A change to the wording of the statement from the superintendent contract (listed below) was suggested to clarify who would be purchasing the insurance; the superintendent or the agency. In addition, the Superintendent will be provided with a $100,000 term life insurance policy. Mark Grassel moved to approve an amendment the superintendent contract as it relates to the statement above; JP Enderby seconded the motion; motion carried. Adjourned The regular meeting adjourned at 8:40 p.m. Chairman Secretary