SACRAMENTO COUNTY BOARD OF EDUCATION. Minutes of the Regular Meeting of August 15, 2017

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1 Approved SACRAMENTO COUNTY BOARD OF EDUCATION Minutes of the Regular Meeting of August 15, 2017 Agenda I. Call to Order and Roll Call II. Pledge of Allegiance III. Approval of the Minutes of the Regular Board Meeting of June 27, 2017 Approval of the Minutes of the Regular Board Meeting of July 11, 2017 IV. Adoption of Agenda V. Official Correspondence VI. Visitor Presentations A. General Public B. Employee Organizations VII. Superintendent s Report VIII. New Business A. Selection and Provisional Appointment of Board Member to Fill Trustee Area I Vacancy B. Adoption of Consent Agenda 1. Accept Report on Personnel Transactions 2. Award Diplomas to Court School and Special Education Students C. Approval of Contracts D. Authorization to Submit Grant Applications/Service Contracts and Accept Funding if Awarded; and Approval of Contracts, Positions, and Other Expenditures Associated with the Grants as Outlined in the Proposed Budgets 1. $1,117,275 Thousand Strong grant from the City of Sacramento, Natomas Unified School District, Twin Rivers Unified School District, and Sacramento City Unified School District for the period June 1, 2017 through June 30, $47,937 Smarter Balanced Interim Assessment Reporting System Interpretative Guide grant from the Center for Student Assessment and Program Accountability for the fiscal year 3. $135, st Century Community Learning Center, Year 11 grant from the California Department of Education for the fiscal year 4. $203,100 After School Education and Safety Program, Year 11 grant from the California Department of Education for the fiscal year 5. $240,599 Power of Discovery Science, Technology, Engineering, and Mathematics (STEM) Grant from the California Department of Education for the fiscal year 6. $285,200 California Collaborative for Education Excellence (CCEE) Professional Learning Networks grant for the and fiscal years E. Public Hearing and Adoption of Resolution No Determination of Textbooks and/or Instructional Materials Sufficiency Pursuant to Education Code Section (Juvenile Court Schools) F. Second Reading and Adoption of Revisions to Board Policy 5600 (Renumbered ) Suicide Prevention 17-75

2 G. Informational Item: Revisions to Administrative Rules and Regulations 5600 (Renumbered ) Suicide Prevention IX. Board Reports, Comments, and Ideas A. Board Members B. Board President C. Committees X. Items for Distribution A. August/September Events B. August/September Site Visits XI. Schedule for Future Board Meetings A. August 26, 2017 Board/Superintendent Retreat B. September 5, 2017 School of Education XII. Adjournment I. President Rivas called the meeting to order at 6:30 p.m. in the Board Room of the David P. Meaney Education Center, Sacramento County Office of Education, Mather Boulevard, Mather, California. Board members present were Joanna Ahola, Alfred Brown, Heather Davis, Harold Fong, Greg Geeting, and Brian Rivas. Also present were David W. Gordon, Superintendent and Secretary to the Board; Al Rogers, Deputy Superintendent; Teresa Stinson, General Counsel; Nancy Herota, Matt Perry, and Tammy Sanchez, Assistant Superintendents; Effie Crush, Chief Administrator- Human Resources; Jerry Jones, Executive Director of Technology; Tim Herrera, Director of Communications; other staff and visitors; and Carla Miller and Shannon Hansen, Recording Secretaries. Trustee Levy was absent. II. Mr. Brown led the Pledge of Allegiance. III. Mr. Fong moved and Mr. Brown seconded the motion to approve the Minutes of the Regular Board Meeting of June 27, Motion carried 6 ayes, 1 absent (Levy). Mr. Brown moved and Mr. Fong seconded the motion to approve the Minutes of the Regular Board Meeting of July 11, Motion carried 5 ayes, 1 abstention (Davis), 1 absent (Levy). IV. Mr. Brown moved and Mr. Geeting seconded the motion to adopt the agenda and to waive the 4 hour limitation on SCOE Board meetings as set forth in Board Bylaw 9323 and to extend tonight s Board meeting until the completion of all items on tonight s agenda. Motion carried 6 ayes, 1 absent (Levy). V. There was no official correspondence. VI.A. VI.B. VII. There were no requests for visitor presentations from the general public. There were no requests for presentations from employee organizations. Superintendent Gordon reported on the following: 17-76

3 On August 9, we celebrated the successes of more than 50 members of the 2017 graduating class of the Placer County Re-Entry Program or PREP which serves county probationers and state parolees. It is a collaborative effort between SCOE, the Placer County Probation Department, the Sheriff s Department, Health and Human Services, and CDCR. He thanked Adult Re-Entry Director Marc Nigel and his team for hosting a wonderful event. On August 16, 2017, we will host our annual Employee Recognition Day. The event will be held at the Scottish Rite Masonic Center across from Sac State and begins at 8:30 a.m. Our keynote speaker is Katie McCleary. She is the Executive Director of one of our partners, 916 INK. 916 INK runs writing workshops for our court and community school students to help unlock their writing and literacy potential. On Friday, August 25, 2017, we will host the 2018 Sacramento County Teachers of the Year Awards Dinner. We will honor Chef Jeff Zahniser SCOE s Teacher of the Year along with top teachers from our other districts. The event will be held at the Hilton Sacramento Arden West. Dinner begins at 6:30 p.m. Please see Tim Herrera for details. Reminded everyone that all SCOE offices will be closed on Monday, September 4, 2017, in recognition of the Labor Day Holiday. VIII.A. President Rivas announced the Board s next agenda item is to make a provisional appointment to fill the vacancy in Trustee Area I. President Rivas invited public comment on this topic. He stated that this is an opportunity for interested persons to provide input on the qualities or qualifications they believe are important for a Board Member in Trustee Area I. The following individuals addressed the Board: Emilio Perez addressed the Board in support of candidate Cirian Villavicencio. Cassandra Jennings, of the Greater Sacramento Urban League, addressed the Board in support of candidate Bina Lefkovitz. Chris Mateo addressed the Board in support of candidate Cirian Villavicencio. Brendan Woolley addressed the Board in support of candidate Kate Van Buren, his mother. President Rivas announced that the Board will now proceed with the interview of applicants and selection of a Trustee to fill the vacancy in Sacramento County Board of Education Trustee Area I

4 President Rivas stated that there are three pre-determined questions that will be asked of each candidate. These pre-determined questions and description of the interview format were sent to each candidate in advance. President Rivas assigned Board members to ask each of the following pre-determined questions: 1. What experience and strengths would you bring as a member of the County Board of Education? 2. In representing your Trustee Area and community at large, County Board of Education Trustees must balance their personal beliefs and values with the interest of various constituencies. How will you balance these competing interests? 3. What do you see as your primary purpose or role as a County Board of Education Trustee? Interview times were scheduled for each candidate using a random assignment process. Effie Crush, Chief Administrator of Human Resources, will introduce each candidate to the Board at his or her interview time. Every effort will be made to help each candidate feel comfortable. Board members will then introduce themselves to the candidate and begin the interview. Each candidate will be allotted 15 minutes to present an opening statement, answer the three pre-determined questions and potential follow-up questions, and make a closing statement. Each candidate has been informed of this interview format in advance. To assist in the deliberation process, each Board member will complete a preliminary individual ranking form for each candidate by assigning a value to each response based on a 1 to 10 point system (with 1 being the lowest, 10 being the highest, and the total possible points being 30). At the end of all the interviews, each Board member will submit their preliminary ranking forms to Ms. Crush, and she will prepare a composite preliminary ranking. After reviewing the composite preliminary rankings, the Board will publicly deliberate and make an appointment. Mr. Geeting disclosed that he does know several candidates. He has made himself available to candidates via phone or in person for general questions about Board responsibilities. Mario Guerrero was a candidate for the SMUD Board and Mr. Geeting made a contribution to his campaign. He believes he can fairly evaluate each candidate. Ten candidates who met the residence and other requirements applied to fill this vacancy. The Board proceeded to interview the applicants for the Sacramento County Board of Education Trustee Area I vacancy. The first five candidates were interviewed in the following order beginning at 6:55 p.m.: Robert Snowden Alexandra Kuser Zucco Rosanna Herber 17-78

5 Bina Lefkovitz Cassandra Shahani A short recess was called at 8:19 p.m. Reconvened meeting at 8:31 p.m. The last five candidates were interviewed in the following order: Leticia Garcia Mario Guerrero Cirian Villavicencio Kate Van Buren Kathryn (Katie) Andrew President Rivas instructed the Board to complete their preliminary ranking forms and submit them to Ms. Crush. President Rivas called for a break at 9:58 p.m. The meeting reconvened and the Board began deliberations at 10:15 p.m. Ms. Effie Crush prepared a composite ranking and submitted the information to President Rivas. Ms. Crush read the composite preliminary rankings of each of the 10 candidates. Mr. Geeting moved to discuss the appointment of the candidates who ranked in the top two positions: Bina Lefkovitz and Cirian Villavicencio. Ms. Davis stated there s a pretty good score discrepancy between the top two candidates. She doesn t feel the Board needs to deliberate between the two because there is such a large gap between the top candidate and the remaining candidates. Mr. Geeting withdrew his motion. Ms. Davis moved and Mr. Brown seconded the motion to provisionally appoint Bina Lefkovitz to fill the vacancy in Sacramento County Board of Education Trustee Area I. Mr. Geeting stated he was impressed with all the candidates, and they all deserve a big thank you for their efforts tonight. Mr. Fong stated he would like to review the candidates who ranked in the top three positions (Bina Lefkovitz, Cirian Villavicencio, Kate Van Buren). President Rivas asked Ms. Davis if she would like to withdraw her motion, and consider reviewing the top three candidates first. Ms. Davis indicated she would like to stand by her motion, not because she is not valuing what Mr. Fong is recommending, but because we have put so much time into this since the process began

6 President Rivas commented that he supported the idea of considering the top three candidates. Mr. Fong made a substitute motion that the Board review the top three candidates. Mr. Rivas second the motion. Motion failed 2 ayes (Fong, Rivas), 4 noes (Ahola, Davis, Brown, Geeting), 1 absent (Levy). The motion by Ms. Davis, seconded by Mr. Brown, to provisionally appoint Bina Lefkovitz to fill the vacancy in Sacramento County Board of Education Trustee Area I, carried based on the following roll call vote by Superintendent Gordon: 6 ayes, 1 absent (Levy). Mr. Rivas yes Ms. Ahola yes Mr. Brown yes Ms. Davis yes Mr. Fong yes Mr. Geeting yes Ms. Levy absent President Rivas called a brief recess at 10:33 p.m. to inform the remaining candidates of the Board s decision and to bring in Ms. Lefkovitz. President Rivas returned to the Board Room with Ms. Lefkovitz at 10:36 p.m. Ms. Lefkovitz expressed her gratitude for being selected to fill the Trustee Area seat. Superintendent Gordon informed Ms. Lefkovitz of the upcoming Board Retreat on August 26, He said the next step is to arrange a day and time for swearing in and that our office will be in touch with her. VIII.B. Mr. Geeting moved and Mr. Brown seconded adoption of the consent agenda. Motion carried 6 ayes, 1 absent (Levy). By such action, the Board: 1. Accepted report on Personnel Transactions 2. Awarded diplomas to Court School and Special Education Students Dr. Matt Perry/Dr. Nancy Herota, Assistant Superintendents, announced that the following students will be awarded a diploma: 1 Candidate from El Centro Jr./Sr. High School and David Roberts from Leo A. Palmiter Jr./Sr. High School. VIII.C. Mr. Fong moved and Ms. Davis seconded approval of the contracts as listed. Motion to approve the contracts which carried 6 ayes, 1 absent (Levy). VIII.D. On a motion by Ms. Ahola, seconded by Ms. Davis which carried 6 ayes, 1 absent (Levy), the Board authorized staff to submit grant applications/service contracts and accept funding if awarded; and approved contracts, positions, and other expenditures associated with the grants as outlined in the proposed budgets as follows: 17-80

7 1. $1,117,275 Thousand Strong grant from the City of Sacramento, Natomas Unified School District, Twin Rivers Unified School District, and Sacramento City Unified School District for the period June 1, 2017 through June 30, $47,937 Smarter Balanced Interim Assessment Reporting System Interpretative Guide grant from the Center for Student Assessment and Program Accountability for the fiscal year 3. $135, st Century Community Learning Center, Year 11 grant from the California Department of Education for the fiscal year 4. $203,100 After School Education and Safety Program, Year 11 grant from the California Department of Education for the fiscal year 5. $240,599 Power of Discovery Science, Technology, Engineering, and Mathematics (STEM) Grant from the California Department of Education for the fiscal year 6. $285,200 California Collaborative for Education Excellence (CCEE) Professional Learning Networks grant for the and fiscal years VIII.E. Public Hearing and Adoption of Resolution No Determination of Textbooks and/or Instructional Materials Sufficiency Pursuant to Education Code Section (Juvenile Court Schools) President Rivas opened the Public Hearing at 10:42 p.m. No one came forward. President Rivas closed the Public Hearing at 10:42 p.m. Mr. Geeting moved and Ms. Ahola seconded the motion to adopt Resolution No Determination of Textbooks and/or Instructional Materials Sufficiency Pursuant to Education Code Section (Juvenile Court Schools). Motion carried 6 ayes, 1 absent (Levy). Mr. Fong had a question on attachment A. He was curious of how current our textbooks are, given the last update was in early Superintendent Gordon stated that new history/social science books have not been adopted yet, so we cannot update them until the new state adoptions. VIII.F. President Rivas announced this was the Second Reading and Adoption of Revisions to Board Policy 5600 (Renumbered ) Suicide Prevention. President Rivas recommended the Board adopt revisions to Board Policy 5600 (Renumbered ) Suicide Prevention. Motion carried 6 ayes, 1 absent (Levy)

8 VIII.G. An informational item on the revisions to Administrative Rules and Regulations 5600 (Renumbered ) Suicide Prevention was provided in the Board packet. IX.A. President Rivas presented a plaque award to Mr. Geeting for his dedication and service to the Sacramento County Board of Education, and the Trustees thanked him for his service. Ms. Ahola stated that she was excited about Employee Recognition Day tomorrow, and has her car full of children s books for the donation tomorrow. Mr. Brown stated he was honored to have served on the Board with Mr. Geeting, and expressed how he will be greatly missed. Ms. Davis indicated she is also looking forward to tomorrow s Employee Recognition Day, and appreciates the efforts and work of SCOE staff on the Trustee appointment process. Mr. Fong expressed and acknowledged the hard work and dedication Mr. Geeting has contributed. We are beginning a new school year, with new Board members and administration staff. He suggested that for future Board appointments, the applicants be posted on our website for transparency. He has received calls from those who said they did not receive the names of applicants right away. He has heard that other districts posted on their websites right away, and wondered if we could do the same thing. Mr. Geeting shared two topics tonight. First, a short report on the August 8 meeting of the Personnel Commission. The Commission approved revisions to the classification description for Project Specialist I, Internet and Media Services, including renaming the classification to become Project Specialist I, Technology Training Development. The revisions were the result of a job study and place more emphasis on the training-related aspects of the position. The Commission also had a presentation by Jerry Jones on cyber security. He would recommend that the Board consider having Jerry make this presentation to the full Board. He provides compelling reasons that education agencies are prime targets for hackers. Second, it was a pleasure to join Superintendent Gordon and our SCOE staff at the Placer Re-Entry Program Awards Banquet on August 9. Three members of the Placer County Board of Supervisors attended, in addition to the County's Chief Probation Officer and the Director of Rehabilitative Programs for the California Department of Corrections and Rehabilitation. As with our programs here in Sacramento and Yolo Counties, the PREP Center has produced a solid track record since its opening in 2015, having now produced 167 graduates. Ms. Levy was absent. IX.B. President Rivas acknowledged the hard work and accomplishments that were efficiently and successfully completed tonight. IX.C. There were no committee reports

9 X.A. X.B. XI. There was no distribution of the August/September Events item. There was no distribution of the August/September Site Visits item. Schedule for Future Board Meetings: A. August 26, 2017 Board/Superintendent Retreat B. September 05, 2017 School of Education XII. Mr. Geeting moved to adjourn the meeting. Mr. Brown seconded the motion, which carried 6 ayes, 1 absent (Levy). The meeting adjourned at 10:58 p.m. Date approved: September 19, 2017 Respectfully submitted, David W. Gordon Secretary to the Board 17-83