BYLAWS OF McDANIEL COLLEGE ALUMNI ASSOCIATION

Transcription

1 BYLAWS OF McDANIEL COLLEGE ALUMNI ASSOCIATION ARTICLE I: Members Section 1.01 The membership of this Association shall consist of its Active Members and Ex-Officio Members as defined by the Association s Constitution. Section 1.02 Only Active Members are entitled to vote and hold office in the Association. ARTICLE II: Alumni Council Section 2.01 A. The governing body of the Association shall be known as the Alumni Council. It shall consist of the following voting members: 1. The President of the Association; 2. The President-Elect or President Emeritus of the Association, as appropriate pursuant to Section 3.01; 3. The President of McDaniel College; 4. Eleven (11) Members-at-Large; and 5. The chairs of the Alumni Council s standing committees. B. The non-voting ex-officio members of the Alumni Council shall be: 1. All Alumni Chapter Presidents; 2. The Executive Secretary. Section 2.02 A. The Alumni Council shall be constituted in a manner that ensures that ten (10) of the eleven (11) Members-at-Large represent the decades of the previous fifty (50) years and that one (1) Member-at-Large represents the remaining decades. B. Each Member-at-Large shall: 1. Serve a term of three (3) years or until a successor is elected; 2. Serve no more than one (1) consecutive full term; 3. Respond and react to issues brought before the Council on behalf of the alumni constituency; and

2 4. Bring to the attention of the Alumni Council any comments or concerns that have been communicated to the Member-at-Large by any member of the alumni constituency. C. Annually a Member-at-Large shall attend at least two thirds (2/3rds) of the regular meetings of the Alumni Council. A violation of this Subsection may result in removal of the Member from the Alumni Council by the President of the Association. D. To qualify as an eligible nominee as a Member-at-Large for the Alumni Council, an individual shall: 1. Be an Active Member of the Association pursuant to Section 1.01 of the Bylaws; 2. Have served as a member of a standing committee of the Association, participated as a volunteer in at least one Alumni Association program or event, or demonstrated a special interest in participating as a Member-at- Large; and 3. Demonstrate an active interest and be a regular contributor to McDaniel College. E. The responsibilities of Members-at-Large are as follows: 1. Respond and react to issues brought before the Alumni Council or the Committee on which they serve, on behalf of their alumni constituency; 2. Concurrently serve as an active member of a standing committee of the Alumni Council for the duration of the Member s tenure, bringing issues and concerns of the committee to the Alumni Council as appropriate; and 3. Annually makes a monetary donation to the College. Section 2.03 The business and property of the Association shall be managed by the Alumni Council. The Alumni Council may exercise all powers and do all acts and things as may be legally done by a board of directors of a business corporation under the laws of the State of Maryland. Section 3.01 ARTICLE III: Officers 2

3 A. The officers of the Association shall be the President, the President-Elect or President Emeritus, and the Executive Secretary. No officer may serve more than one (1) office at a time. B. The President and the Treasurer shall serve a term of two (2) years or until a successor is elected. C. 1. For the purposes of the Constitution and Bylaws of the Association, the President Emeritus shall be the individual who served as President during the term immediately preceding the existing President s term. 2. The President-Elect shall serve a term of one (1) year beginning one (1) year prior to the fulfillment of the term of the existing President. 3. The President Emeritus shall serve a term of one (1) year beginning on the date the President is appointed. 4. The President-Elect and President Emeritus shall not serve simultaneous terms. D. The President, President-Elect and President Emeritus may not serve more than one (1) consecutive full term in the same office. E. Only active members may serve as President, President-Elect or President Emeritus of the Association. F. The President and President-Elect shall be elected by the Executive Committee prior to the fulfillment of the term of the existing officers or immediately in the case of the resignation of any officer. Section 3.02 The duties of the Officers of the Association are designated as follows: A. The President shall be the chief executive officer of this Association, and shall have entire supervision of the affairs of the Association. The President shall: 1. Perform all acts properly pertaining to the Executive Office of this Association; 2. Attend all meetings of the Alumni Council each year and all Executive Committee meetings; 3. Appoint such committees and their chairs as necessary for the efficient conduct of the Association s activities; 3

4 4. Serve as an Ex-Officio member of the Nomination and Governance and Outreach committees; 5. Serve as a voting member of the Sports Hall of Fame Committee; 6. Fill interim vacancies in any office not otherwise provided for subject to the ratification at the next regular or special meeting of the Alumni Council; and 7. Serve as one (1) of three (3) named Alumni Visitors to the Board of Trustees, attending the meetings of the Board of Trustees, and work with the Executive Secretary of the Alumni Association to create a report for the Institutional Advancement Committee of the Board of Trustees B. The President-Elect or President Emeritus, serving at the time pursuant to Section 3.01C, shall: 1. Perform such executive and other duties as requested by the President, and in the case of absence, default, resignation, disability or death of the President, shall perform all the duties of the office in the absence of the President; 2. Be charged with the specific responsibility of encouraging and supporting Alumni Chapter activities through personal contact with Chapter Presidents and area alumni contact persons; 3. Serve as an ex-officio member of the Awards and Campus Programs committees; 4. Serve as a voting member of the Sports Hall of Fame Committee; 5. Serve as one of three (3) named Alumni Visitors to the Board of Trustees and attend the meetings of the Board of Trustees; 6. Attend all Alumni Council meetings each year; and 7. Attend meetings of the Executive Committee. C. The Executive Secretary shall: 1. Be the current Executive Director of Alumni Relations. 2. Be a non-voting member of the Alumni Council AND of all committees appointed under or by the authority of the Alumni Council; 3. Be under the direction of the President of McDaniel College and of the Alumni Council of the Alumni Association; 4

5 4. Keep the minutes of the Association and of the Alumni Council of the Association in a permanent written record maintained for this purpose; 5. Be the custodian of the records of the Association; 6. Keep full and accurate accounts of the receipts and expenditures of the Association; 7. Render a report at each meeting of the Association and of the Alumni Council of all transactions and the financial condition of the Association; 8. See that due and proper notice is given of all meetings of the Alumni Council and of the Alumni Association; and 9. Encourage, foster and cooperate with all Alumni Chapters, providing assistance and guidance especially in the areas of organization and activities, visiting each chapter when able and soliciting the participation of eligible but inactive members of the Association. Article IV: Meetings Section 4.01 The Alumni Council shall hold regular meetings annually. Notice of these meetings shall be provided to alumni, at a minimum through the college website, at least fifteen (15) days prior to the meeting date. Section 4.02 Special meetings of the Alumni Council may be called at any time at the direction of the Executive Committee, upon providing notice of such meeting to alumni, at a minimum through the college website, at least fifteen (15) days prior to the meeting date. Section 4.03 For the purposes of attendance and voting, there shall be no proxies allowed at any meeting of the Association. Section 4.04 Fifty (50) percent of the total number of voting members of the Alumni Council will constitute a quorum. 5

6 ARTICLE V: Executive Committee Section 5.01 A. The Executive Committee shall be comprised of: 1. The President of the Association; 2. The President-Elect or President Emeritus as appropriate pursuant to Section 3.01; 3. The President of McDaniel College; and 4. The chair of the Nomination and Governance Committee. B. The Executive Secretary shall serve as a non-voting ex-officio member of the Executive Committee. C. The Executive Committee shall act for the Alumni Council between its meetings and may delegate such authority as it may see fit to the Executive Secretary. D. Minutes shall be kept of all proceedings and shall be presented to the Alumni Council at the Council s next meeting. ARTICLE VI: Standing Committees Section 6.01 The Association shall maintain an appropriate set of standing committees. Each standing committee shall develop and operate under the provisions set forth in an approved policy manual consistent with the provisions of the Association s Constitution and Bylaws. At a minimum, the Association shall maintain the following Standing Committees: 1. Awards Committee; 2. Green Terror Sports Hall of Fame Committee; 3. WMC Heritage Society; 4. Nomination and Governance Committee; 5. Graduates of the Last Decade (GOLD) Committee; 6. Outreach Committee; and 7. Student Alumni Council (SAC) Leadership. Section 6.02 The Awards Committee shall: 6

7 1. Conduct the Alumni Association awards program to honor individuals who personify the College s tradition of excellence and through outstanding achievements and contributions bring honor to themselves and to the College; 2. Meet each year to review the nominees for the Alumnus of the Year, Alumni Community Service, Professional Achievement, and College Service Awards and select the awardees to be celebrated at the Alumni Association Awards Banquet. Section 6.03 The Green Terror Sports Hall of Fame Committee shall meet each year to review the nominees for the Green Terror Sports Hall of Fame and select the inductees to be celebrated at the Alumni Association Awards Banquet. Section 6.04 A. The WMC Heritage Society shall provide a way for alumni to honor the heritage of the College through 1. Engaging alumni in the life of the College through the reconnection express; 2. Supporting academic programming through funding and mentorship opportunities for all students; 3. Endowing funds that support the preservation of campus historic buildings and student scholarships; and 4. Supporting College events, especially those that celebrate the history and traditions of the College. Section 6.05 A. The Nomination and Governance Committee shall be responsible for: 1. Nominating alumni to serve as Members-at-Large of the Alumni Council; and 7

8 2. Reviewing, discussing and recommending changes to the Constitution, Bylaws, the structure of the Alumni Council and the Standing Rules of a Committee. B. Each year an appropriate number of candidates shall be nominated to fill Member-at-Large vacancies on the Alumni Council in a manner that would ensure that ten (10) of the eleven (11) Members-at-Large represent the decades of the previous fifty (50) years and that one (1) Member-at-Large represents the remaining decades. C. By March of each year, the Nomination and Governance Committee, in consultation with the Executive Secretary, shall develop a slate with the names of at least one eligible nominee from each decade in which a Member-At-Large vacancy is to be filled. The Committee shall review background information, including the level of alumni participation, for each nominee. The Committee shall submit the slate of eligible nominees to the Alumni Council with all available background information at least fifteen (15) days prior to the Alumni Council s spring meeting, whereupon the Council shall vote on the eligible nominees. A nominee receiving a majority of the votes of the voting members of the Alumni Council present at the meeting shall be considered elected as a Member-at-Large for the vacancy in question. Section 6.06 The Outreach Committee shall be responsible for: 1. Assisting in the direction and communication of special programming for alumni and students in networking, professional development and other targeted campus community events; and 2. Establishment and continued progress of regional clubs and chapters. Section 6.07 The Graduates of the Last Decade (GOLD) Committee shall be responsible for: 1. Enhancing the College's connection with its graduates of the previous decade; 8

9 2. Acquiring input regarding events and initiatives that would be of interest to the McDaniel young alumni community; 3. Co-sponsoring events with the Office of Alumni Relations; 4. Providing a steady stream of volunteers for alumni relations events and annual giving solicitations; 5. Giving young alumni opportunities to become leaders within the McDaniel community; and 6. Working with the Student Alumni Council to link students and alumni. Section 6.08 The Student Alumni Council (SAC) shall be responsible for: 1. Facilitating an active relationship between students and alumni; 2. Fostering a relationship to the College that promotes tradition with a students first perspective; 3. Actively promoting a culture of philanthropy in the student body; and 4. Promoting further student involvement in McDaniel College through services, programming and special events. Section 6.09 Special committees may be appointed by the President of the Association. Section 6.10 A. The President of the Association shall appoint all Standing Committee chairs and, in consultation with the appropriate Committee chair, Committee members. B. The terms of the chairs and members of each Standing Committee shall be three (3) years or until a successor has been appointed. C. No chair nor committee member may serve more than two (2) consecutive full terms on a committee. D. Appointment to all Standing Committees shall be effective July 1 of the year of appointment and continue until June 30 of the final year of the designated term of membership. 9

10 E. All Standing Committees shall operate pursuant to a written standing rules of procedure manual approved by the Alumni Council. Section 6.11 Motions presented to the Alumni Council having to do with changes in standing committee membership or the Standing Rules of Procedure of a Standing committee shall be referred to the Nomination and Governance Committee for consideration and response. After receiving a response from the committee, the Executive Committee shall consider the proposed change and report its recommendations to the Alumni Council where action may then be taken. ARTICLE VII: Alumni Chapters Section 7.01 Written petitions for the formation of new chapters or clubs may be made by not less than five (5) members of the Association and shall be forwarded to the Executive Secretary for approval by the Alumni Council. Section 7.02 Chapters and clubs shall elect their own officers, establish their own dues, and conduct their own affairs, subject only to their own Governing Documents and the Constitution and Bylaws of this Association. Each chapter shall organize its activities so as to best accomplish, and be in harmony with, the overall objectives of the McDaniel College Alumni Association. Article VIII: Parliamentary Authority Section 8.01 A. The Rules contained in the current edition of Robert s Rules of Order Newly Revised shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with the Constitution and Bylaws of the McDaniel Alumni Association and any rules of special order the Association may adopt. Rules of Order may be suspended by a two-thirds (2/3) vote of the Alumni Council. 10

11 B. The chair of the Nomination and Governance Committee shall serve as the Alumni Council s parliamentarian, unless the President appoints a different member of the Association to serve in this role. ARTICLE IX: Amendments Section 9.01 The Bylaws may be amended by majority vote of the members present at any regular meeting of the Alumni Council, provided that written notice of the intended amendment has been given thirty (30) days in advance of such meeting. 11