Community Corrections Partnership (CCP) Action Minutes Monday, May 11, :30 p.m.

Transcription

1 Community Corrections Partnership (CCP) Action Minutes Monday, May 11, :30 p.m. Monterey County Government Center Board Chambers 168 W. Alisal St. Salinas, CA I. Call to Order The meeting was called to order by Chair Marcia Parsons at 3:34 p.m. A. Roll Call Staff: Kathryn Reimann, County Counsel CCP Members Present: Marcia Parsons (Chair), Berkley Brannon (Representing Dean Flippo), Colleen Beye (Representing Supervisor Jane Parker), Ray Bullick, James Egar, Alma McHoney (Representing Joyce Aldrich), Michael Moore (Representing Stephen Bernal), Elliott Robinson, Edmundo Rodriguez. CCP Members Absent: The Honorable Marla O. Anderson, Nancy Kotowski, Robin McCrae, Pamela Patterson. B. Additions and Corrections to Agenda There were no additions and corrections. II. Public Comment There were no public comments. III. Approval of Minutes A. Approve the CCP Regular Meeting Minutes of February 9, 2015 B. Approve the CCP Special Meeting Minutes of February 23, 2015 A motion was made by Elliott Robinson, seconded by Berkeley Brannon to approve both the Regular Meeting Minutes of February 9 th and the Special Meeting Minutes of February 23 rd. Vote: Passed 6:0 (Absent: Marla O. Anderson) IV. Consent Calendar Approval of the Consent Calendar A. Receive the AB 109 Statistical Data Report: January 1 st to March 31 st, 2015 B. Receive an update on the Board of State and Community Corrections (BSCC) Community Recidivism Reduction Grant Awards Public Defender (PD) James Egar pulled item A and commented. PD Egar recommended accepting the data report instead of receiving it, and indicated that there was a decrease in the number of mandatory supervision cases from 31% in FY to 21%. Management Analyst (MA) III Robin Rodriguez indicated that the percentages would vary, as it was only a quarterly report. 1

2 Board Aide (BA) Colleen Beye pulled item B and commented. BA Beye inquired about the process for soliciting proposals, since none were submitted for juvenile gang outreach services. Chief Parsons indicated that it was unknown why the Department had not received any proposals for juvenile gang outreach services, as it was one of the four identified areas of need. A motion was made by Edmundo Rodriguez, seconded by Berkley Brannon to approve the Consent Calendar. Vote: Passed 6:0 (Absent: Marla O. Anderson) V. Scheduled Matters A. Brown Act Training County Counsel (CC) Kathryn Reimann provided a brief training on the California s Open Meeting Law the Ralph M. Brown Act. CC will provide another training on the Brown Act, geared toward practical advice to members of County boards, committees, and commissions and to the staff of those committees, on Wednesday, May 20 th from 1:00 p.m. to 3:00 p.m. at the Board of Supervisors (BOS) Chambers. The training is also open to the public. A notice with the training details will be provided soon. Public Comment: A public comment was received from MacGregor Eddy. PD Egar inquired for clarification on the following definition section: Meeting includes any congregation of a majority of the members of a legislative body at the same time and place to hear, discuss, or deliberate upon any item that is within the subject matter jurisdiction of the legislative body or the locate agency to which it pertains (Government Code Section (a)). CC Reimann indicated the CCP members should be careful and mindful about what is being discussed upon meeting individually with another CCP member, and to avoid discussing the same topic with the different members, and most importantly not to reach conclusions. PD Egar asked for the number of members that would constitute a majority. CC Reimann responded that four members out of seven constituted the majority. B. Receive a Report on Public Safety Realignment (PSR) Funding The CCP members received a report on PSR funding, expenditures, and projections through FY Acting Finance Manager (AFM) Dawn Soza gave a multi-year report on the AB 109 funding, as requested by the CCP members on February 23 rd. The report included a summary of the AB 109 funding source, budget process, expenditure reimbursements, funding formula, and funding projections. It is projected that in FY expenses will be significantly higher than available revenues. Public Comment: There were no public comments. 2

3 Director Elliott Robison recommended breaking down the annual expenditures by treatment and rehabilitation, supervision, and custody for the next budget report. Chief Edmundo Rodriguez inquired if the State was planning to increase the AB 109 funding amount in the future. AFM Soza responded that the AB 109 state funding will not likely increase in the near future. Chief Assistant District Attorney (CADA) Berkley Brannon indicated that the current FY projections reflect about a $4 million increase compared to the previous FY, and asked if the costs for the Adult Day Reporting Center (ADRC) program were included in the budget projections. AFM Soza indicated that the ADRC costs were included. Director Ray Bullick asked if there was a governing policy for the CCP financials that required reserves. AFM Soza indicated that there was no government statue that addressed the AB 109 funding, and no regulations about reserves/contingencies. CADA Brannon indicated that in FY there could be a deficit of about $1.4 million. PD Egar recommended exploring Proposition 172, which imposed a sales tax for public safety, in an effort to address the PSR deficit. C. Receive an oral update from the Sheriff s Office on the modular classrooms. Chief Deputy of Corrections Michael Moore gave an oral update on the modular classrooms project to expand alternative programs at the jail. At the last CCP meeting, it was reported that the Sheriff s Office was proceeding with the project, and that portable bathrooms would be installed. Since then, the Public Works Department has reported that the project will take 11.5 months for completion, and that the restroom plan is not feasible; therefore, the Sheriff s Office has decided not to move forward with the project. Additionally, the jail expansion and juvenile hall projects are scheduled to begin next year and it could create some infrastructure problems around the facility. PD Egar expressed concerns with the Sheriff s Office decision of not pursuing the modular classroom project, and inquired if the proposed programs could still be provided within the existing space. PD Egar also requested that data on all programs at the jail be provided to the CCP on a quarterly basis with the census of those participating, and that the matter be placed on the agenda for the next CCP meeting for a motion. Chief Moore indicated that the data would be provided to the CCP if it was reportable. Director Robinson stated that Introspect was the only program at the jail funded by AB 109, and that the data for it was already included in the statistical report. CADA Brannon reported that the programs offered at the jail are not within the CCP Board s jurisdiction, and inquired for the completion date of the jail expansion project. 3

4 Chief Moore stated that the jail expansion project is scheduled to be completed in July Chief Parsons indicated that the AB 109 funds allocated for the two modular classroom project will remain in the main AB 109 allocation pool for distribution next FY. D. Receive an update on the Monterey County Day Reporting Center RFP process The CCP members received an update on the ADRC RFP process. CC Reimann (on behalf of Contracts/ Purchasing Officer Mike Derr) gave an update on the RFP for ADRC services. The RFP for ADRC was issued in October A total of four proposals were received, one of which was deemed unresponsive; the top two candidates participated in the final interviews held at the end of December The selection panel included an employee from Behavioral Health, Probation, and the California Department of Corrections and Rehabilitation (CDCR). In February, the tentative award letter was issued to B.I. Inc., which is now GEO Reentry Services, LLC, a wholly owned subsidiary of The Geo Group, Inc. Staff completed the agreement negotiations, as per County policy. CCP members were given an opportunity to review all of the proposals. The contract now requires final approval from the Board of Supervisors (BOS). Public Comment: A public comment was received from MacGregor Eddy. PD Egar expressed concerns with the selected vendor and the RFP process, as the CCP members were not included in the selection process. Chief Parsons indicated that staff followed the County s well-established procedures for RFPs. Director Bullick inquired if the scoring matrix could be disclosed to the CCP. Chief Rodriguez indicated that the CCP has requested transparency with the RFP process for ADRC services, particularly due to the previous issues with the vendor. PD Egar recommended scheduling a separate meeting to vote on the contract after viewing the scoring matrix. BA Beye stated that the RFP scoring matrix was public. Chief Parsons indicated that time was of the essence, as the current contract will expire on June 30 th. The Department would need to request a second extension, potentially at a higher rate. Recess - 4:56 PM Reconvened - 5:20 PM CC Reimann reported that, during the initial RFP screening, the top two candidates scored very close; therefore, the panel requested to conduct interviews. 4

5 Nancy Hatton, who served as a selection committee member for Probation, reported that the panelists unanimously selected GEO Reentry Services, LLC as the top contender, due to their experience and qualifications. They were also the lowest bidder. E. Review and consider CCP support of the GEO Reentry Services, LLC, a wholly owned subsidiary of The GEO Group, Inc. contract to provide Adult Day Reporting Center Services. CCP members reviewed the GEO Reentry Services, LLC contract for ADRC services. Chief Parsons indicated that the contract was signed by the vendor, but it had not yet been executed by the County. The two major issues on pricing and personnel had been addressed. Public Comment: Public comments were received from MacGregor Eddy and Humberto Sanchez. Director Robinson inquired if the payment provisions included the aftercare component, and recommended (on behalf of BA Beye) reporting on the transition of clients from the beginning of the program through aftercare. PD Egar reiterated his concerns with GEO Reentry Services, LLC, and indicated that many counties have chosen Probation Departments to run the ADRC program instead. CADA Brannon recommended approving only the initial contract term at this time, and not any future extensions due to the AB 109 budgetary issues. A motion was made by Berkley Brannon, seconded by Michael Moore, to approve the three-year agreement with GEO Reentry Services, LLC, a wholly owned subsidiary of The GEO Group, Inc. not to exceed $958,125 annually, for a total of $2,874,375, to provide services to adult offenders participating in the ADRC for the period July 1, 2015 through June 30, Any future contract extensions will need to be consulted with the CCP for recommendation. Vote: Passed 5:1 (Opposed: Egar / Absent: Marla O. Anderson) Other/ Announcements A. Next Regular Meeting: August 10 th at 3:30 p.m. at the BOS Chambers Adjournment The meeting adjourned at 5:51 p.m. Respectfully submitted by Elizabeth Balcazar, Administrative Secretary Monterey County Probation Department 5