PRODUCTIVE LIVING BOARD MEETING MINUTES. Monday, November 14, 2011

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1 PRODUCTIVE LIVING BOARD MEETING MINUTES St. Louis County Library Headquarters Auditorium 1640 South Lindbergh Boulevard St. Louis, Missouri BOARD MEMBERS PRESENT: Eugene H. Fahrenkrog, Board Chairman Dennis J. Buhr, Vice Chairman Sarijane M. Freiman, Secretary Marsha J. Bonds, Treasurer Eric Bierling Christine Ney BOARD MEMBERS ABSENT: Cary Hammond Sue Schoemehl STAFF MEMBERS PRESENT: Joyce Prage, CPA, Executive Director Katie Feise Glen Goldstein Don Kaufmann Kim Kopff Jennifer Schicker Sheila Simmons Kathy Williams GUESTS PRESENT: (See attached) A quorum was present and due notice had been published. Mr. Fahrenkrog called the meeting to order at approximately 4:00 p.m. Executive Director s Report: Ms. Prage updated the Board on the following activities: PLB AUDITOR Katie Feise has accepted the position of Auditor for the PLB and has started working with agencies to review their audited unit cost reports. I want to thank those agencies that have been through the process. Your cooperation in collecting the information needed for the review is appreciated as it facilitates the process and our ability to move through the first round of reviews.

2 Page 2 of 8 MACDDS DISTINGUISHED SERVICE AWARD FOR 2011 Staff of the Productive Living Board nominated Susan Fleming, Executive Director of the Recreation Council of Greater St. Louis for the MACDDS Distinguished Service Award. This award recognizes an individual who has worked in several capacities in the field of developmental disabilities for at least 7 years and made a positive contribution to individuals with developmental disabilities. Susan has made a positive contribution and impacted the lives of people with developmental disabilities for over 28 years. Sue became the Executive Director of the Recreation Council of Greater St. Louis in April of At the time, the Recreation Council provided information and referral in St. Louis City and St. Louis County. The Recreation Council of Greater St. Louis now serves: Over 1,200 children and adults in accessing Recreation and community programs, Works with 24 Parks and Recreation departments, Over 700 individuals participate in Camp and Adventure programs throughout Missouri, And almost 100 children and teens are served in after school programs. In addition, Susan provides consultation and presentations on community inclusion and improving access to community based services. Because Susan was not able to attend the MACDDS Conference to receive the Distinguished Service Award, it is our pleasure to present this award to Susan Fleming and thank her for her continued support for the inclusion of St. Louis County residents in community based services. MACDDS CUTTING EDGE AWARD MACDDS also recognized the Association on Aging with Developmental Disabilities (AADD) with a Cutting Edge Award for their services that are designed to meet the unique needs of individuals as they are aging and provides individualized supports, depending on the person s circumstances and desires. Supports allow older adults with developmental disabilities to maintain their independence and be active members of their communities. Supports include education, referral, transition planning, retirement groups, and in-home support. AADD s services promote a level of independence in individuals so much so that many are able to remain in a community setting and not a nursing home. Additionally, the agency educates staff at nursing homes and advocates for individuals with a DD residing in a nursing home. AADD hosts an annual conference with sessions for both healthcare providers and self-advocates. PLB ONE-TIME FUNDING As part of the PLB s one-time funding during FY 11, a grant was funded for the Safe Circle Coalition a collaborative group of providers to establish comprehensive policies and training within agencies to prevent abuse. Mark Keeley from the St. Louis Arc presented the status of this project.

3 Page 3 of 8 Open Forum for Comments from the Public Judy Speck and Chris Watson, parents of consumers, spoke in behalf of the Partnership for Hope. Secretary s Report: Ms. Freiman moved that the Board approve the Monday, September 12, 2011 Productive Living Board Meeting Minutes. Mr. Buhr seconded the motion and the motion passed unanimously. Ms. Freiman moved that the Board approve the Tuesday, October 18, 2011 Productive Living Board Retreat Meeting Minutes. Mr. Buhr seconded the motion and the motion passed unanimously. Treasurer s Report: Ms. Bonds moved that the Board approve the Treasurer s Report as presented. Ms. Freiman seconded the motion and the motion passed unanimously. Chairman s Report: Mr. Fahrenkrog introduced and welcomed new Board members Eric Bierling and Christy Ney. Standing Committee Reports: Executive Committee Board Action Item: Productive Living Board Office Vacancy In accordance with PLB Bylaws, Section VIII.7 -In the event a vacancy in an office should occur, the Executive Committee shall appoint a replacement who will serve until the next regularly scheduled election. Mr. Fahrenkrog moved that the Board ratify its decision of November 3, 2011 to approve the appointment of Dennis J. Buhr as Vice Chairman, who will serve until the next regularly scheduled election. Ms. Freiman seconded the motion and the motion passed unanimously.

4 Page 4 of 8 Administration Committee Board Action Items: FY 13 COLA Increase for PLB Funded Projects Ms. Freiman moved that the Board approve a cost of living adjustment (COLA) of up to 3% for renewal projects for FY 13. Individual project increases will be recommended based on the following criteria: OPLS staff will apply the funding guidelines in the PLB Funding Manual: A Guide to the PLB s Policies and Procedures, Purchase of Service. The unit rate should not exceed the agency s annual independent audited unit cost, plus the approved COLA. There may be some projects whose current contracted unit rate is greater than their most recent audited unit cost for the service, and OPLS staff will utilize this information to maintain or reduce unit rates. The negotiation of a PLB unit rate will take into consideration other unit rates in the County for similar services. OPLS staff will hold or reduce unit rates where there is a significant discrepancy between different agencies unit rates for the same service. OPLS staff may consider an agency s request to increase the number of units provided instead of an increase in the current PLB unit rate. Revised PLB Personnel Policies Ms. Bonds moved that the Board approve the revised Personnel Policies as presented. Ms Freiman seconded the motion and the motion passed unanimously. Revised Board and Committee Policies Ms. Freiman moved that the Board approve the revised Board and Committee Policies as presented. Revised Staff Policies Mr. Buhr moved that the Board approve the revised Staff Policies as presented. Ms. Freiman seconded the motion and the motion passed unanimously.

5 Page 5 of 8 Revised Administrative Policies Ms. Freiman moved that the Board approve the revised Administrative Policies as presented. Revised PLB Funding Manual Ms. Bonds moved that the Board approve the revised sections of the PLB Funding Manual as presented. Ms. Freiman seconded the motion and the motion passed unanimously. Board Information Items: Quality Enhancement/Service Excellence System Fiscal Year 2011 report Revised Projected Tax Revenue Residential Services Committee Board Action Items: Rainbow Village Properties, Inc. - Request for funding for Residential Down Payment Assistance - (PLB Project #1309/10) Ms. Freiman moved that the Board approve a down payment assistance grant to Rainbow Village Properties, Inc., PLB Project #1309/10, for residential down payment assistance to purchase a residence for up to four St. Louis County consumers for a total amount not to exceed $49,500 from the PLB Housing Development Fund with the following contingencies: The distribution of funds is subject to a second deed of trust, loan agreement, and promissory note equivalent to the PLB resources invested in this property. Prior to the release of PLB funds, the Agency shall provide the PLB with copies of all addendums to the sales contract. Prior to the release of PLB funds, the Agency shall provide the PLB with a copy of an independent appraisal of the property. Prior to the release of PLB funds, the Agency shall provide the PLB with written information regarding the proposed residents and written commitment for funding support in the form of DMH/St. Louis Regional Office Service Authorization for each St. Louis County consumer. Prior to the release of funds, the Agency shall provide assurances that the property meets applicable standards of the Missouri Department of Mental Health and local ordinances. All policies regarding down payment assistance shall apply.

6 Page 6 of 8 Rainbow Village Properties, Inc. Request for Renovations - (PLB Project #1310/45) Ms. Freiman moved that the Board approve a grant to Rainbow Village Properties, Inc., PLB Project #1310/45, for renovations in an amount not to exceed $13,750 from the PLB Housing Development Fund for the period of November 14, 2011 through March 31, 2012 with the following contingencies: All PLB policies regarding Housing Renovations and Repairs shall apply. Partial lien waivers shall be obtained for all materials and services as invoiced with a final lien waiver upon final invoicing. PLB General Guidelines for Policies Related to Capital Items shall apply. Rainbow Village Properties, Inc. Request for Extension - (PLB Project #1307/45) Ms. Freiman moved that the Board approve an extension in the project end date for Rainbow Village Properties, Inc., PLB Project #1307/45, from October 30, 2011 to December 30, Board Information Item: The Center for Specialized Services Request for funding for Adaptive Equipment items over $2,000 (PLB Project #8014/11) The Residential Services Committee approved the purchase of adaptive equipment from The Center for Specialized Services FY 12 PLB Project #8014/11 in an amount not to exceed $29,395 for the purchase of adaptive equipment listed on the attached exhibit with the following contingencies: All polices related to capital items shall apply. All policies related to adaptive equipment shall apply. Unfinished Business: No unfinished business was discussed. New Business: No new business was discussed. Closed Session per Section (1) RSMo Legal Action Ms. Freiman moved that the Meeting of the Productive Living Board adjourn and reconvene in Closed Session per Section (1) RSMo Legal Action. Ms. Bonds seconded the motion; a roll call vote was taken with the following members voting yea: Mr. Bierling, Mr. Buhr, Ms. Bonds, Ms. Freiman, Ms. Ney and Mr. Fahrenkrog.

7 Page 7 of 8 There being no further business before the Board, the meeting adjourned at approximately 4:20 p.m. Respectfully submitted, Sarijane M. Freiman, Secretary As recorded by Kathy Williams, Executive Administrative Assistant The above minutes were reviewed and approved by Eugene H. Fahrenkrog, Chairman of the Productive Living Board.

8 Page 8 of 8 Guests Michele Meyer Rob Libera Judy Hellman Judy Grainger Craig Strohbeck John Fickenkeller Lydia Rasis Susan Fleming Margaret M. Tucker Mark A. Keeley Karen Schuster Pat Tubbesing Amy Lohutko Vicky James Jim Guyre Chris Watson Judy Speck Gail Kathe Anne Morrisen Michelle Watson The Center for Specialized Services Lafayette Work Center Lafayette Work Center Life Skills Pathways to Independence Pathways to Independence Rainbow Village Recreation Council Recreation Council St. Louis Arc St. Louis Society SSM Health Care Sunnyhill, Inc. Sunnyhill, Inc. Valley Industries Parent Parent Parent