PRODUCTIVE LIVING BOARD MEETING MINUTES. Special School District of St. Louis County Southview School Eddie and Park Rd. St.

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1 PRODUCTIVE LIVING BOARD BOARD MEMBERS PRESENT: Eugene H. Fahrenkrog, Chairman Timothy R. Barrett, Vice Chairman Sarijane M. Freiman, Secretary David L. Ruecker, Treasurer Marsha J. Bonds Dennis J. Buhr BOARD MEMBERS ABSENT: Paul N. Tice, Immediate Past Chairman Ralph Berberian Cary Hammond STAFF MEMBERS PRESENT: Joyce Prage Jeffrey Bassin Brian Bond Glen Goldstein Cindy Strick Shawn Thomason GUESTS PRESENT: (See attached) MEETING MINUTES Special School District of St. Louis County Southview School Eddie and Park Rd. St. Louis, MO Monday, September 12, 2005 A quorum was present and due notice had been published. Mr. Fahrenkrog called the meeting to order at approximately 7:00 p.m. Executive Director s Report Ms. Prage updated the Board on the following activities: file:///p /www/bminutes/ htm (1 of 9)2/17/2006 9:47:44 AM

2 Agency Announcements Kathleen Buescher, President and CEO of Provident Counseling was named one of the most Influential Business Women of 2005 by the St. Louis Business Journal. Dr. Marcy Soda, executive director of JESS retired after many years of dedicated support of individuals with developmental disabilities. Ms. Prage welcomed Ms. Louise Reeves, the new executive director of JESS. Legislative Update Many individuals throughout the state have been negatively affected by the Medicaid cuts that were implemented in August A Medicaid survey is to be conducted by the Missouri Budget Project and the Missouri Coalition for Budget and Policy Priorities to collect data on the impact of Medicaid cuts to individuals. Survey results will be provided to the Medicaid Reform Commission and state legislators. Congress will be considering further changes to Medicaid at the federal level this fall. Panel on the Nonprofit Sector The Senate Finance Committee convened a Panel on the Nonprofit Sector that has collaborated to collect data on the nonprofit sector. A report was made to Congress in June 2005 providing principles to guide improving accountability of charities with recommendations on how to strengthen the accountability, transparency and governance of nonprofits. We will follow and report on the implementation of these recommendations. Open Forum for Comments from the Public Ms. Laura Perkins, Project Representative from informed the Board of a family that that has a 23-year-old son with autism that has relocated to St. Louis due to hurricane Katrina. She also indicated that more families and consumers would be moving to St. Louis that will need supports. Ms. Perkins asked that the PLB Residential Services committee check into possible funding options for these families and consumers. Ms. Marge Zeller, Parents Advocacy Group for Mentally Retarded Citizens board member and a parent of a PLB funded consumer thanked PLB members for all the services they fund for her son. Ms. Zeller indicated that the south side journal posted an article on the agencies funded by the PLB and the amounts they received. The article omitted the sheltered workshops funding. In file:///p /www/bminutes/ htm (2 of 9)2/17/2006 9:47:44 AM

3 addition, Ms. Zeller would like to know how much money was spent on the expansion projects and equipment for the sheltered workshops. Ms. Prage indicated that she was not aware of this article. Ms. Prage will provide the sheltered workshop information requested. Mr. Steve Frank, Executive Director, Valley Industries spoke on behalf of all the sheltered workshop managers informing the Office of Productive Living Services staff that not all the Board and Committee minutes are posted on the PLB website. Ms. Prage explained that Board and Committee meeting minutes are not posted on the PLB website until after the minutes have been approved. Staff will verify the posting of all Board and Committee minutes that have been approved. Amy Luechtefeld, Supported Living Coordinator, expressed her gratitude to the PLB members for the funding they received to assist in the renovation and repair of several group homes. Candice and Bert also thanked the PLB members for the many improvements to their homes. Secretary s Report Ms. Freiman moved that the Board approve the June 20, 2005 Productive Living Board Meeting Minutes. Ms. Freiman moved that the Board approve the June 20, 2005 Executive Session of the Productive Living Board Meeting Minutes. Ms. Freiman moved that the Board approve the July 19, 2005 Special Meeting of the Productive Living Board Meeting Minutes. Ms. Freiman moved that the Board approve the July 30, 2005 Productive Living Board Retreat Meeting Minutes. Ms. Freiman amended the motion to change the word Respectively submitted to Respectfully submitted in the signature line on page two in the minutes. Mr. Barrett seconded the amended motion and the amended motion passed unanimously. Ms. Freiman moved that the Board approve the July 30, 2005 Executive Session of the file:///p /www/bminutes/ htm (3 of 9)2/17/2006 9:47:44 AM

4 Productive Living Board Retreat Meeting Minutes. Ms. Freiman amended the motion to change the word Respectively submitted to Respectfully submitted in the signature line on page two in the minutes. Mr. Barrett seconded the amended motion and the amended motion passed unanimously. Chairman s Report Mr. Fahrenkrog introduced Dennis J. Buhr the newly appointed PLB member. Mr. Fahrenkrog shared a note from the Fox Chase consumers supported by Judevine Center for Autism thanking the PLB members for their support on the updates of their home. Standing Committee Reports Executive Committee Board Action Items: PLB Office Lease Renewal Ms. Freiman moved that the Board ratify its decision of August 10, 2005 to approve the five-year renewal option for PLB s office lease per the attached lease from Helmkampf Realty Services dated August Structure Revised Office of Productive Living Services Organizational Mr. Barrett moved that the Board ratify its decision of August 10, 2005 to approve the revised Office of Productive Living Services Organizational Structure, job descriptions and salary range as submitted. Sheltered Workshops Request a. Distribution of Universal s FY 05 Unexpended Funds Mr. Barrett moved that the Board ratify its decision of August 10, 2005 that the PLB s allocation of funds remain unchanged in order to retain Universal s Capital Set Aside funds in the amount of $65,578 to address any costs that may arise due to the closure of Universal Sheltered Workshop. file:///p /www/bminutes/ htm (4 of 9)2/17/2006 9:47:44 AM

5 Ms. Bonds seconded the motion and the motion passed unanimously. b. Distribution of Funds not Appropriated to Universal for FY 06 Ms. Freiman moved that the Board ratify its decision of August 10, 2005 to approve the distribution of the funds not appropriated to Universal for FY 06 for the following programs in an amount not to exceed $164,509 as recommended in the sheltered workshop managers letter dated July 18, 2005 as follows: Training Program Lafayette Industries North PLB Project #4000/10 $32,529 Valley Industries PLB Project #4041/10 $32,529 Sheltered Workshop Allocation Canterbury Enterprises PLB Project #3053/10 $ 8,735 Lafayette Industries North PLB Project # 3055/10 $20,337 Lafayette Work Center PLB Project #3056/10 $ 6,839 Valley Industries PLB Project #3054/10 $22,132 WAC Industries PLB Project #3058/10 $15,386 Personal Care Assistant Valley Industries PLB Project #3090/10 $26,022 Mr. Buhr seconded the motion and the motion passed unanimously. c. Sheltered Workshop Capital Set Aside Funds Mr. Barrett moved that the Board ratify its decision of August 10, 2005 that the Sheltered Workshop Capital Set Aside Funds not to exceed $400,000 for the period August 10, 2005 through June 30, 2006 is designated as follows: $ 68,750 68,750 68,750 68,750 Canterbury Enterprises PLB Project # 3122/41 Lafayette Industries North PLB Project # 3123/41 $ Lafayette Work Center PLB Project # 3124/41 $ Valley Industries PLB Project # 3125/41 $ WAC Industries PLB Project # 3126/41 file:///p /www/bminutes/ htm (5 of 9)2/17/2006 9:47:44 AM

6 $125,000 Ms. Bonds seconded the motion and the motion passed unanimously. d. FY 06 Transition Funds Ms. Freiman moved that the Board ratify its decision of August 10, 2005 that the sheltered workshops request for $122,000 for FY 06 for transition costs related to hiring Universal consumers be denied at this time pending further review. e. Building and Major Equipment Replacement Fund Policy Changes Mr. Barrett moved that the Board ratify its decision of August 10, 2005 that the changes to the Building and Major Equipment Replacement Fund Policy be deferred for consideration pending receipt of the response from the Boards of the sheltered workshops by September 15, Mr. Buhr seconded the motion and the motion passed unanimously. Requests for Waiver of Agency Insurance Coverage Requirements Ms. Freiman moved that the Board ratify its decision of August 10, 2005 to approve the requests for waiver of agency insurance requirements for: Jamestown New Horizon St. Louis Crisis Nursery Therapeutic Horsemanship Mr. Barrett seconded the motion and the passed unanimously. Ms. Freiman moved that the Board ratify it decision of August 10, 2005 to deny the request for waiver of agency insurance requirements for: JESS Administration Committee Board Action Items: file:///p /www/bminutes/ htm (6 of 9)2/17/2006 9:47:44 AM

7 Independent Auditor s Report Mr. Barrett moved that the Board accept the June 30, 2005 and 2004, Independent Auditor s Report on Productive Living Board s Financial Statements, Required Supplemental Information and Additional Information as amended. Surplus Equipment and Office Supplies Mr. Barrett moved that the Board declare the attached list of equipment, furnishings, and office supplies as surplus. These items will be made available to agencies funded by the PLB. Record Destruction Log Mr. Barrett moved that the Board approve the destruction of records as listed on the attached record destruction log per PLB Board Policy, Section II.5 Policy on Records and Retention and RSMo. Public and Business Records Tax Rate Mr. Barrett moved that the Board approve the 2005 tax rates per hundred dollar assessed values as follows: Residential Real property - $.082, Agricultural Real property - $.085, Commercial Real property - $.085 and Personal property - $.085 as submitted. Residential Services Committee Board Action Item: Rainbow Village, Inc. (PLB Project #1270/11/45) Request for Renovation and Equipment for the RLC Mr. Ruecker moved that the Board approve a grant to Rainbow Village, Inc., (PLB Project #1270/11) in the amount of $13,200 for equipment and (PLB Project #1270/45) in the amount of $16,800 for renovations that began in May 2005, for a total amount not to file:///p /www/bminutes/ htm (7 of 9)2/17/2006 9:47:44 AM

8 exceed $30,000, at the RLC, 1240 Dautel Lane, from the PLB Housing Development Set- Aside Fund for the period of September 12, 2005 through December 31, 2005, with the following contingencies: All PLB policies regarding renovations and equipment shall apply. Partial lien wavers shall be obtained for all materials and services as invoiced with a final lien waver upon final invoicing. Ms. Bonds seconded the motion and the motion passed unanimously. Vocational Services Committee Board Action Item: Paraquad/College for Living, People First, (PLB Project #7012/10) Mr. Ruecker moved that the Board deny Paraquad/College for Living s request to remove all contingencies related to PLB Project #7012/10 for fiscal year Unfinished Business There was no unfinished business to discuss. New Business There was no new business to report. There being no further business before the Board, the meeting adjourned at approximately 7:30 p.m. Respectfully submitted, Sarijane M. Freiman, Secretary file:///p /www/bminutes/ htm (8 of 9)2/17/2006 9:47:44 AM

9 As recorded by Cindy Strick, Executive Administrative Assistant Guests Present DD (parent) with DD Marge Zeller Louise Reeves Kim Kopff Diana Mensinger Patrice M. Riley Pat Riley Dominic, Joan & Glenn Giofre Ruth Bateman Mary, Lee & Tim Cagle Ruby Burton Ken Mertz Pamela Merkle Rob Libera Carline Buchanan Joyce Reuben Sheila Schaeffer Helen Tegel Bert Thomas Steve and Charlotte Frank Dee Froneyberger Laura Perkins Amy Luechtefeld Becky Greening Jill Thornhill Emily Riley Cindy Kopp Mary Kopp Laura Markus Kathy Farache Geri Good Susan Fleming Parents Advocacy Group JESS St. Louis Arc Association on Aging with & West ITE Workshop Valley Industries WAC Industries Life Skills Foundation JESS Easter Seals Life Skills Foundation Life Skills Foundation Daughter of Betty Markus Association on Aging Parent Recreation Council file:///p /www/bminutes/ htm (9 of 9)2/17/2006 9:47:44 AM