PLUMSTEAD TOWNSHIP BOARD OF SUPERVISORS January 4, 2016 Reorganization Meeting Minutes

Transcription

1 PLUMSTEAD TOWNSHIP BOARD OF SUPERVISORS Reorganization Meeting Minutes The public meeting of the Plumstead Township Board of Supervisors was held on Monday, at 7:30 P.M. at the Plumstead Township Municipal Building, 5186 Stump Road, Plumsteadville, PA. Present: Dan Hilferty Stacey Mulholland Nick Lykon Brian Trymbiski Frank Froio Carolyn McCreary Jeffrey Trauger, Esq. Chair Vice Chair Secretary Treasurer Asst. Secretary/Treasurer Township Manager Township Solicitor Chairman Hilferty called the meeting to order at 7:30 p.m. with a moment of silence followed by the Pledge of Allegiance. ANNOUNCEMENTS: Auditors Reorganization meeting is January 6. Planning Commission meets on January 21. PUBLIC COMMENT: None REORGANIZATION: a. Election of Officers: 1) Temporary Chairperson: Motion by Mr. Lykon, seconded by Mr. Froio, to appoint Ms. Mulholland as Temporary Chairperson. With no additional Ms. Mulholland called the reorganization meeting to order. 2) Chairperson: Motion by Mr. Lykon, seconded by Mr. Froio, to nominate Mr. Hilferty as Chairman. With no additional 3) Vice Chair: Motion by Mr. Lykon, seconded by Mr. Trymbiski to nominate Ms. Mulholland as Vice Chair. With no additional comment, all voted in favor. 4) Secretary: Motion by Ms. Mulholland, seconded by Mr. Trymbiski to nominate Mr. Lykon as Secretary. With no additional comment, all voted in favor. 5) Treasurer: Motion by Mr. Lykon, seconded by Mr. Froio to nominate Mr. Trymbiski as Treasurer. With no additional 6) Assistant Secretary/Treasurer: Motion by Mr. Hilferty, seconded by Ms. Mulholland to nominate Mr. Froio, as Assistant Secretary and Assistant Treasurer. With no additional Ms. Mulholland turned the meeting over to the Chairman.

2 Page 2 of 6 b. Professional Appointments Motion by Mr. Froio, seconded by Ms. Mulholland, to appoint the following professionals for 2016: Grim, Biehn & Thatcher as Township Solicitor, C. Robert Wynn Associates as Township Engineer, Gilmore & Associates as Water Engineer, David Horner of Horner and Canter Associates as Traffic Engineer, Hanover Engineering as Wetlands Consultant, Stanley Stubbe as Lighting Consultant, Boucher & James as Planning Consultant, Gilmore & Associates as Township Hydrogeologist, Township Engineer, C. Robert Wynn, P.E. as Flood Plain Administrator, Dunlap & Associates as Township Auditor, Keystone Collections Group as Earned Income Tax Collector and Local Services Tax Collector, William Bolla, Esq. as Building Code of Appeals Solicitor, Keystone Municipal Services as Code Enforcement Officer for Building and Zoning, Code Inspections Inc. for electrical inspections, Boucher & James as Conflict Engineer and to accept the 2016 fee schedule for Richard D. Magee, Jr. Esquire as Zoning Hearing Board Solicitor noting it had not been submitted in time for the meeting, so the 2015 rate was being accepted until notified otherwise of any increase. Mr. Lykon suggested waiting to appoint a planning consultant and put out a Request for Proposal (RFP), citing issues he had with the work they did for the Owls Nest Park project. Ms. Mulholland noted that a reappointment would allow Boucher & James to complete their work relating to the park project and Plumsteadville Village planning work stated and an RFP could still be sought for new work. With no additional comment, the vote was 3-2 with Messrs. Hilferty and Lykon dissenting. Motion by Mr. Lykon, seconded by Mr. Hilferty to authorize the Township Manager to prepare a Request for Proposal for a Township Planning Consultant and solicit proposals. Mr. Lykon again pointed to deficiencies in the work product. Ms. Mulholland spoke about the work Boucher & James relating to Gardenville Fields and references the list of work performed at the request of the Township s Park & Recreation Advisory Committee or Mr. Lykon and how 34 hours resulted in a charge of $3700, which she believed was reasonable for the scope of the work. Mr. Lykon stated that this is a different project and there are likely more costs that the Township will be billed for. With no additional comment, the vote was 4-1 with Mr. Froio dissenting. c. Board Appointments Motion by Mr. Lykon, seconded by Mr. Trymbiski, to reappoint Marion Thatcher, Dave Bishop and Stacey Mulholland to the Agricultural Advisory Committee and to appoint Frank Froio to fill the vacancy. With no additional comment all voted in favor. Motion by Ms. Mulholland, seconded by Mr. Froio to reappoint Gerit Lewisch (to 2016), Gary Talbot (to 2020), James Kettler (to 2017) and John Wolstenholme (to 2018) to the Building Code of Appeals. With no additional Motion by Mr. Froio, seconded by Ms. Mulholland, to reappoint David Stakum and Andrew Thomas, to the EAC. With no additional Motion by Mr. Froio, seconded by Ms. Mulholland to reappoint Steve Rush (to 2019) and Gary Talbot (to 2019) to the Planning Commission. With no additional comment, all voted in favor. Motion by Mr. Lykon, seconded by Mr. Trymbiski to reappoint Heather Cevasco as the Vacancy Board Chairperson. With no additional Motion by Mr. Froio, seconded by Ms. Mulholland 2

3 Page 3 of 6 to reappoint David Bleam to the Zoning Hearing Board. With no additional Motion by Ms. Mulholland, seconded by Mr. Froio to reappoint Jack Jameson, Jerry Fox, and George Shaver, Sr. to the Veterans Ad Hoc Committee. With no additional Mr. Hilferty stated that he is working on finding someone to fill the two vacancies on this Committee. The Board discussed reappointing the members to the Fire Protection Services Committee versus reconfiguring it as far as Supervisors sitting on it and what its purpose should be. Ms. McCreary was asked to communicate this to the members and let them know that Mr. Hilferty would be contacting each of them in the near future to discuss this further. Motion by Mr. Froio, seconded by Mr. Lykon to reappoint Kathy Emmons, James Lomax, Mary Ann Murtha, Eric Nitschke and Stacey Mulholland to the Village Ad Hoc Committee. With no additional Ms. McCreary advised the Board that the Police Pension Board is due to meet later this month and there is now a vacancy because of Mr. Stork no longer being on the Board. She asked that a member of the Board agree to take his place, as the ordinance requires that a Supervisor serve on the Committee. Motion by Mr. Froio, seconded by Ms. Mulholland to appointment Brian Trymbiski to serve on the Police Pension Board. With no additional Mr. Lykon requested that Ms. McCreary investigate the resolution that established the Tree Board and look at amending it to allow non-residents who are arborists to serve on the Board, as he knows two former residents who are willing to serve but no longer live in the Township. It was suggested that resident be changed to property owner since both still own property in the Township. d. Resolution Motion by Mr. Froio, seconded by Mr. Lykon, to adopt Resolution , establishing employee wages; nonuniform contribution rate towards health insurance premiums; sick leave, vacation schedule, personal days, holiday schedule, and pay dates; Secretary/Treasurer/Manager bond rates; the IRS mileage reimbursement rate, as may be amended from time to time; Board of Supervisors meeting dates; and staff appointments. With no additional e. Resolution Motion by Mr. Froio, seconded by Ms. Mulholland, to adopt Resolution requiring member contribution of 3.5% of their monthly gross income to the police pension plan for With no additional f. Township Depositories: Motion by Mr. Froio, seconded by Ms. Mulholland to recognize the following as Township depositories: TD Bank, PLGIT, Huntingdon Valley Bank and the Haverford Trust. With no additional comment, all voted in favor. g. PSATS Voting delegate Motion by Mr. Froio, seconded by Mr. Lykon, naming Ms. Mulholland as the PSATS voting delegate. With no further discussion, all voted in favor. h. Supervisors Area of Interest The Board identified their areas of interest for the year. The areas of interest are as follows: 3

4 Page 4 of 6 Mr. Hilferty Veterans Ad Hoc Committee, Ms. Mulholland Agricultural Advisory Committee and Village Ad Hoc Committee, Mr. Froio Police Department, Mr. Lykon Parks & Recreation, the EAC and Trails, Mr. Trymbiski Police Pension, and Planning Commission SOLICITOR S REPORT: Jeffrey Trauger, Esq. 1. Manager s Employment Agreement: Mr. Trauger advised that he had the agreement that had been previously approved by the Board and executed by Ms. McCreary for the Board Chairman s signature. ADMINISTRATIVE REPORT, Carolyn McCreary, Township Manager 1. Identity Theft Prevention Program: Ms. McCreary presented Resolution which readopts the Identity Theft Protection Program required under the Red Flag Rule issued by a number of federal regulatory agencies. Motion by Ms. Mulholland, seconded by Mr. Froio to adopt Resolution With no additional Professional Fees: Ms. McCreary presented a schedule of the proposed fees for each professional, which also showed the 2015 rates. She noted again that Mr. Magee, the Zoning Hearing Board Solicitor had not yet submitted his fee, which is why the Board approved his 2015 rate in their earlier motion relating to the Township professionals appointments. The Board questioned several of the categories in the fee schedule for Gilmore & Associates, noting that in some cases the increases are in excess of 10%. They asked Ms. McCreary to contact Gilmore & Associates for an explanation. Motion by Mr. Froio, seconded by Mr. Trymbiski to approve the professional fees with the exception of Gilmore & Associates pending an explanation from them. With no additional 3. Appointment of Independent Auditor: Ms. McCreary presented Resolution , which if adopted would appoint Dunlap & Associates as the independent auditor for fiscal years 2015, 2016 and Motion by Mr. Lykon, seconded by Ms. Mulholland to adopt Resolution With no additional 4. FEMA Flood Mitigation Grant: The owners of 4945 River Road appeared before the Board to review the status of the information that was requested at the November 24 meeting including an updated elevation certificate, an updated cost estimate for the elevation of the house and verification from FEMA that they would approve the elevation to increase from 3 feet to 5 feet. Ms. Mulholland asked questions about some of the information in the elevation certificate, and questions arose about the revised quote for work with the property owners stating that the original estimate was for an 8 foot elevation. Ms. McCreary outlined what the next steps would be if the Board authorized the Township to enter into the agreement to serve as the subgrantee. Motion by Ms. Mulholland, seconded by Mr. Froio to authorize the Township to enter into the agreement with FEMA subject to a separate agreement between the property owners and the Township being drafted by the Solicitor and executed 4

5 Page 5 of 6 by the property owners with an escrow being determined by the Township and deposited by the property owner to cover costs borne by the Township in advance of the grant being disbursed. With no additional comment, all voted in favor. 5. DCNR Grant: Ms. McCreary stated that Mr. Lykon requested this be placed on the agenda in order to gain Board approval for the hiring of Bucks County Planning Commission staff to work on the Township s proposed DCNR grant application for improvements to the Gardenville Fields located in the Plumstead Chase development. She noted that she had forwarded an from the Country to the Board earlier in the day that denoted the not to exceed fee of $8,000 with an additional $1,000 for the site plan that would be required in order to make application to the grant program. Mr. Lykon stated that time is of the essence as the Parks & Recreation Advisory Committee will only meet twice before the project would need to come before the Board for approval of the concept and the grant application itself. Motion by Mr. Lykon, seconded by Mr. Hilferty to authorize the Bucks County Planning Commission to provide assistance with the DCNR grant for improvements to the Gardenville Fields at a cost not to exceed $9,000. Ms. Mulholland spoke about the court-ordered settlement agreement involving the property and how these improvements might conflict with it, and suggested that the Solicitor review the language in the agreement and also any proposed co-easing to see if these improvements would violate the agreement. Mr. Lykon noted that Plumstead Chase residents have attended the Park & Recreation meetings where this was discussed. Mr. Trymbiski asked about the required 50% match and what fund it would come from. He also asked about the cost of maintenance for the fields going forward if these improvements are added. He stated that the Township has already committed its reserves in the 2016 budget for more improvements at Hanusey Park. Mr. Hilferty noted that the Township is already going to incur costs because they will need to be regularly mowed by Public Works. Mr. Froio stated he has an issue with expending more money for sports fields given how much money has been spent at Hanusey Park alone when we have no facilities in the Township for children who are disabled, which is why be brought up the idea of a Crossing Abilities playground last year. The Board discussed providing notice to the residents of Plumstead Chase when this is before the Board, so they can attend the meeting and provide comment if they choose to. With no additional comment, the vote was 3-2 with Mr. Froio and Ms. Mulholland dissenting. PAYMENT OF BILLS: Motion by Mr. Froio, seconded by Mr. Trymbiski, to approve payment of the 01/04/16 bills list, subject to audit. With no additional comment, all voted in favor. The amounts reported on the bills list are as follows: General Fund - $35,898.16, Water Fund - $8,276.55, Local Services Tax Fund - $11,352.25, Capital Reserve Fund - $372.38, State Liquid Fuels Fund - $7,046.91, Police Explorers - $ Developers Escrow Fund - $3,675.77, Construction Escrow - $

6 Page 6 of 6 APPROVAL OF MINUTES: Motion by Mr. Froio, seconded by Ms. Mulholland to approve the minutes of December 22, With no additional comment, the vote was 4-0 with Mr. Trymbiski abstaining, as he was not on the Board. ADJOURNMENT: Motion by Mr. Lykon, seconded by Mr. Froio to adjourn at 9:15 p.m. With no additional Respectfully submitted, Carolyn McCreary Township Manager Date approved: 6