I. CALL TO ORDER A. Quorum Verification B. Approval of Minutes for October 15, 2018 Regular Meeting (Pg. 2)

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1 EXECUTIVE/FINANCE COMMITTEE MEETING AGENDA Monday, January 14, 2019 at 3:00 pm 6800 N. Dale Mabry, Suite 134 Tampa, Florida Call-in: Access Code: I. CALL TO ORDER A. Quorum Verification B. Approval of Minutes for October 15, 2018 Regular Meeting (Pg. 2) II. PUBLIC COMMENT I Individuals wishing to address the Early Learning Coalition of Hillsborough County Board of Directors must complete a Public Comment Request Card and submit it to the official recorder prior to the noticed start time of the meeting. Said comments will be limited to three (3) minutes per individual on a first come, first serve basis, and only at such time as is identified on the official meeting agenda for public comment. All public comment in Public Comment I must pertain to an item on the approved agenda. III. OLD BUSINESS IV. EXECUTIVE REPORTS A. CEO Report G. Gillette B. Financial Report S. Costner V. ACTION ITEMS A. February 11, 2019 Draft/proposed Board Agenda (Pg. 5) G. Gillette VI. DISCUSSION ITEMS VII. ADJOURNMENT UPCOMING MEETINGS Board of Directors Special Meeting- Monday, January 14, 2019 at 4:00 pm Board of Directors Regular Meeting- Monday, February 11, 2019 at 2:00 pm (Note time change to accommodate Quality Practitioners Presentations) Executive/Finance Committee Meeting- Monday, March 18, 2019 at 3:00 pm UPCOMING EVENTS Day of Play- March 3, 2019 from 11:00 am- 3:00 pm at Al Lopez Park Hillsborough Day at the Capitol- March 13, Tallahassee, Florida January 14, 2019 Executive/Finance Committee Meeting 1 of 6

2 EXECUTIVE/FINANCE COMMMITTEE UNAPPROVED MINUTES Monday, October 15, 2018 at 3:00 pm N. Dale Mabry, Suite 134 Tampa, Florida MEETING ATTENDANCE Facilitator: Aakash Patel, Chair Committee Members Present: Angela Chowning, Lynne Hildreth*, Dianne Jacob, Joe McElroy*, Sandra Murman*, and Aakash Patel Committee Members Absent: Dr. Shawn Robinson Board Members Present: Marie Caracciola ELCHC Staff: Bobbi Davis, Megan Folts, Lorinda Gamson, Gordon Gillette, Rebecca Coto Lopez, Kelley Minney, Abby Perez, Jan Resch, Helen Sovich Other Attendees: CALL TO ORDER Quorum Verification Noting a quorum was established, Chair Patel called the meeting to order at 3:02 pm. Approval of Minutes for August 20, 2018 Regular Meeting Dianne Jacob made a motion to approve the minutes for August 20, 2018 regular meeting. Angela Chowning made a second. The motion passed unanimously. PUBLIC COMMENT There was no Public Comment OLD BUSINESS There was no Old Business EXECUTIVE REPORTS CEO Report Mr. Gordon Gillette introduced and welcomed Rebecca Cotto Lopez to the ELCHC team. January 14, 2019 Executive/Finance Committee Meeting 2 of 6

3 Mr. Gordon Gillette provided an update on the activities at the Coalition, which included: 1. Professional Development- The Lastinger contract was executed on September 28, Provider Services-VPK and SR progressive enforcement procedures updated and approved by the Service Delivery & Efficiency Committee. 3. Development & Communications- 84 children identified and are being served through the displaced families grant. 4. Utilization- received supplemental $7.4 M for School Readiness that will be used to accelerate clearing the waitlist. 5. OEL System Challenges 6. School Readiness Operations Abby Perez and Rebecca Coto Lopez are working closely with the teams in the virtual organization. Helen Sovich, Human Resources Manager, met with several School District employees to discuss their benefits options. Marina Harkness retired from the School District on October 12, Three sites for collocation of teams are under consideration. The Relocation Workgroup Committee will be updated at the October 31 st meeting. 7. Board Governance- Meetings are scheduled or have been held for all Board Committees. There was a discussion regarding the Central Agency Administrator seat. Kelley Minney stated that she would ask for further guidance from OEL. 8. Read for the Record- Board members that volunteered to read will be notified of the center location that they are assigned. 9. Quality Early Education System (QEES)-ELCHC, Hillsborough Community College (HCC), School District of Hillsborough County (SDHC), and Child Care Licensing are seeking opportunities to collaborate professional development resources. Budget Report Mr. Gordon Gillette provided a brief update on the budget. Abby Perez reported that 100 kids, per week, had been invited from the waitlist. Ms. Perez stated that beginning in November that the number of kids invited from the waitlist would increase to 300, per week. Chair Patel requested for the number of children currently on the waitlist to be sent to the Board. ACTION ITEMS Approval of Draft Board Agenda for November 13, 2018 Regular Meeting Mr. Gillette stated that if board members do not want to participate on the committee that they are assigned, to notify Kelley Minney by the November 13, 2018, Board meeting. Dianne Jacob made a motion to approve the draft board agenda as is. Sandra Murman made a second. The motion carried unanimously. DISCUSSION ITEMS Revisions to Bylaws Update Mr. Gillette stated that recommendations of revisions to the Bylaws would be reviewed at the Governance Committee meeting on November 8, 2018, to determine if they are substantive enough to take to the full board for approval at the November 13, 2018 meeting. January 14, 2019 Executive/Finance Committee Meeting 3 of 6

4 Legal services RFP Update Ms. Bobbi Davis reported that she had received four proposals for Legal services by the due date, October 15, Ms. Davis added that she would send proposals and score sheets to the Committee for review. Ms. Davis noted that she had sent RFP s to the 25 largest firms in Hillsborough County and that the Bar Association had included a summary and link to the RFP s in their weekly communications. Relocation Update Kelley Minney provided an update on the Facilities project. Ms. Minney reported that the team was working with consultants, Scott Henley of Newmark Grubb Phoenix Realty Group, Jack Hoskins of Newmark Knight Frank, and Michael Puckett of Ai Design Collaborative, Inc. in locating a new space for the Coalition. Ms. Minney stated that they had received three Requests for Proposals (RFP s) by the deadline and that they were in the negotiation process. Ms. Minney added that an update to the Relocation Committee would be on October 31, Dianne Jacob requested that an analysis of the properties would be available for review at the workgroup meeting. There was a discussion regarding Hurricane Michael. Mr. Gillette stated that he would reach out to Matt Guse of ELC of the Big Bend Region to offer our assistance. Chair Patel requested information on the Book Garden donation process. Chair Patel stated that he would be attending the Early Learning Advisory Council meeting on October 26, ADJOURNMENT Citing no further business, Dianne Jacob made a motion to adjourn the meeting at 3:42 pm. A second was made. The motion carried unanimously. January 14, 2019 Executive/Finance Committee Meeting 4 of 6

5 Draft BOARD OF DIRECTORS MEETING AGENDA Monday, February 11, :00 pm 6800 N. Dale Mabry Highway, Suite 134 Tampa, Florida Call-in: Access Code: I. CALL TO ORDER A. Patel II. PLEDGE OF ALLEGIANCE A. Patel III. PUBLIC COMMENT I Individuals wishing to address the Early Learning Coalition of Hillsborough County Board of Directors must complete a Public Comment Request Card and submit it to the official recorder prior to the noticed start time of the meeting. Said comments will be limited to three (3) minutes per individual on a first come, first serve basis, and only at such time as is identified on the official meeting agenda for public comment. All public comment in Public Comment I must pertain to an item on the approved agenda. IV. CONSENT AGENDA The consent agenda is a single agenda item typically addressed first after convening the board meeting and establishing that a quorum is present. The consent agenda encompasses all the routine, pro forma and noncontroversial items that the Board needs to vote on. A. Approval of February 11, 2019 Board Agenda B. Approval of Minutes for November 13, 2019 Relocation Workgroup/Board Workshop C. Approval of Minutes for November 13, 2019 Board Minutes D. Approval of Revised School Readiness Progressive Enforcement Procedures V. EXECUTIVE REPORTS A. Early Childhood Quality Practitioners Presentations B. Chair Report A. Patel C. CEO Report G. Gillette D. CFO/Treasurer Report Steve Costner/Joe McElroy VI. OLD BUSINESS VII. ACTION ITEMS A. Coalition Plan Amendments i) Local Quality Improvement Strategies ii) Program Assessment Procedures iii) School Readiness Policy Guide (OEL Revisions) iv) Contracted Slots Procedures January 14, 2019 Executive/Finance Committee Meeting 5 of 6

6 VIII. COMMITTEE REPORTS A. Executive/Finance Committee A. Patel B. Governance Committee C. Communications & Outreach Committee D. Legislative Affairs Committee D. Jacob S. Murman E. Service Delivery & Efficiency Committee A. Chowning IX. DISCUSSION ITEMS X. INFORMATION ITEMS A. Financial Statements XI. PUBLIC COMMENT II Individuals wishing to address the Early Learning Coalition of Hillsborough County Board of Directors must complete a Public Comment Request Card and submit it to the official recorder prior to the noticed start time of the meeting. Said comments will be limited to three (3) minutes per individual on a first come, first serve basis, and only at such time as is identified on the official meeting agenda for public comment. XII. ADJOURNMENT Board/Staff Tasks & Assignments Completed from November 13, 2018 Board Meeting Task Board Members Bio & Headshot K. Minney Owner Date Completed Schedule Provider Site Visits in January & February K. Minney 11/27/18 Social Media Stats to Board Members K. Minney 11/20/18 UPCOMING MEETINGS Executive/Finance Committee Meeting- Monday, March 18, 2019 at 3:00 pm Board of Directors Meeting- Monday, April 15, 2019 at 3:00 pm UPCOMING EVENTS Day of Play- March 3, 2019 from 11:00 am to 3:00 pm at Al Lopez Park Hillsborough Day at the Capitol- March 13, 2019 Tallahassee, Florida January 14, 2019 Executive/Finance Committee Meeting 6 of 6