BOARD DEVELOPMENT COMITTEE MEETING

Transcription

1 BOARD DEVELOPMENT COMITTEE MEETING December 17, :00 P.M. via conference call until business is concluded 5735 Rio Vista Drive Clearwater, FL PROPOSED AGENDA I. CALL TO ORDER A. Approval of December 17, 2014 Agenda Page 1 B. Approval of September 8, 2014 Minutes Page 2 C. Approval of August 14, 2014 Minutes Page 4 II. III. IV. ACTION ITEMS A. Board Member Approval Page B PUBLIC COMMENT In accordance with the Florida Government in the Sunshine, all meetings of the Early Learning Coalition of Pinellas County, Inc. and its committees are open to the public. Those in attendance who wish to address the Coalition must submit a public comment card to the recorder prior to addressing the Coalition. ADJOURNMENT 1

2 BOARD DEVELOPMENT COMMITTEE MEETING Via Conference Call Unapproved Minutes Thursday, September 8, 2014 Conference Call: Committee Chair Jack Geller, Jim Madden, Elliott Stern Coalition Staff: Lindsay Carson Guests: None I. CALL TO ORDER A quorum was present. Committee Chair Geller called the meeting to order at 2:30 p.m. A. Chair Geller called for approval of the agenda for the September 8, 2014 Board Development Committee Meeting. A motion was made by Jim Madden and seconded by Elliott Stern to: Approve the September 8, 2014 Agenda. II. Action Items A. Appointment of Private Sector Board Member B Lindsay Carson presented the Board Member application for Ellen Lasher. The Coalition Bylaws state: More than one-third of the Early Learning Coalition Board of Directors must be private-sector business members who do not have, and none of whose relatives as defined in s has, a substantial financial interest in the design or delivery of the Voluntary Prekindergarten Education Program or the coalition s school readiness program. Ellen Lasher has applied to fill a private sector seat on the Coalition Board Appoint Ellen Lasher to the ELC Board of Directors. III. PUBLIC COMMENT Board Development Committee Meeting Minutes September 8, 2014 Unapproved 2

3 None IV. ADJOURNMENT The meeting adjourned at 2:35 p.m. Next Meeting: TBD at the Early Learning Coalition, 5735 Rio Vista Drive, Clearwater FL Jack Geller, Chair Date Board Development Committee Meeting Minutes September 8, 2014 Unapproved 3

4 BOARD DEVELOPMENT COMMITTEE MEETING Unapproved Minutes Thursday, August 14, 2014 In attendance: Committee Chair Jack Geller, Jim Madden, Elliott Stern Conference Call: None Absent: Ed Peachey Coalition Staff: Lindsay Carson, Merita Kafexhiu Guests: None I. CALL TO ORDER A quorum was present. Committee Chair Geller called the meeting to order at 3:00 p.m. A. Chair Geller called for approval of the agenda for the August 14, 2014 Board Development Committee meeting. Approve the August 14, 2014 Agenda. B. Chair Geller called for approval of the minutes for the February 25, 2014 Board Development Committee meeting Approve the February 25, 2014 minutes. Board Development Committee Meeting Minutes August 14, 2014 Unapproved 4

5 II. Action Items A. Board Member Recruitment Policy B BACKGROUND Lindsay Carson presented the Board Recruitment Policy. The Coalition updated the bylaws to align with statute. The recruitment policy was not updated. The revision was to eliminate the second child care provider representative, merging this position in with the for-profit respresentative. The Board Member Recruitment Policy (ELCPC-20.3) outlines local procedures for recruitment. Approve the revised Board Member Recruitment Policy (ELCPC-20.3) B. Nominations for Executive Officers B Lindsay Carson presented. The Early Learning Coalition of Pinellas County, Inc. Bylaws state the Executive Officers will change during the annual meeting of the Coalition to be held during the first quarter of the fiscal year. The chairperson must been appointed by the governor. The current officers that are eligible to serve another term are willing to serve a second term. Discussion: Elliott Stern asked about the status of the Board Chair appointment. Lindsay Carson responded that Peggy O Shea is trying to push the appointment forward. Elliott Stern asked for confirmation that if Cindy Seletos is appointed as Board Chair, then we need a new Board treasurer. ELC would need a replacement with a financial background. Lindsay Carson confirmed. Jim Madden asked if there is currently a Board member serving with a financial background. Lindsay Carson stated that Ed Peachey served as treasurer in previous years. In the process of recruitment, the Coalition is seeking individuals with backgrounds in finance, marketing, public relations and communications. Jack Geller asked Jim Madden and Elliott Stern if they would be willing to serve as treasurer. Elliott Stern responded that he doesn t know enough about the organization to serve in that capacity. Board Development Committee Meeting Minutes August 14, 2014 Unapproved 5

6 To nominate the following slate of Executive Officers. The following slate of officers is recommended: Vice Chair and Acting Chair Treasurer Secretary Craig Phillips Cindy Seletos Yvonne Malague III. DISCUSSION A. Board Orientation Lindsay Carson shared the presentation used at Board orientation meetings with new board members and asked the committee to review the information and submit recommendations for revisions. The committee reviewed the presentation and Lindsay Carson defined processes and funding sources. The revisions highlighted in the discussion included: Incorporating site visits with providers Active participation on committees Understanding of how ELC is regulated o Key issues regulated under state law and how they are handled o Annual reminder of Sunshine Law overview o In depth discussion of HR relationship and employee structure Overview of relationship of ELC and Child Care Licensing, Career Source & Juvenile Welfare Board and explaining match dollars Define funding partners Remove Safety Net reference Update Child Care Purchasing Pool information Committee members suggested bringing the presentation to ELC managers for their input. The item was added to the Management Meeting Agenda. All members agreed the orientation presentation should be used as a refresher annually and presented to Board. B. Recruitment The Board Member job description was reviewed. The Committee agreed to add Active Participation on Board Committees to the document. Board Development Committee Meeting Minutes August 14, 2014 Unapproved 6

7 Lindsay Carson requested input from committee members regarding possible candidates for Board membership. Members of committees can also serve as advisory and not necessarily serve on Board. Lindsay Carson presented background on Review Hearing Committee for appeals, which is required by the state contracts. This committee must include 3 mandated members including a provider representative. This will increase committee participation from Board members. Jim Madden stated that he liked the idea of requiring members to serve on committees. Elliott Stern stated that Board members that are active on the committees care about what s best for the organization. Elliott Stern asked if the Coalition has been able to recruit funds from the private sector. Lindsay Carson confirmed that the Coalition received limited donations from a direct mail out and hosted a Chamber event in May and that she will be presenting to the Junior League and Rotary Club. The Communications Committee is collaborating with a web developer to create a micro site for fund raising. These services are being provided pro bono. Jack Geller suggested mandated members of Board provide update on the agency they represent. IV. PUBLIC COMMENT None V. ADJOURNMENT The meeting adjourned at 3:50 p.m. Next Meeting: TBD at the Early Learning Coalition, 5735 Rio Vista Drive, Clearwater FL Jack Geller, Chair Date Board Development Committee Meeting Minutes August 14, 2014 Unapproved 7

8 B Early Learning Coalition of Pinellas County, Inc. December 17, 2014 Subject: Approval of Board Member BACKGROUND Board members may serve up to two consecutive four year terms. The following Coalition Board member will reach the end of their first term in January 2015 and has been nominated to serve a second term. The member has agreed to serve an additional term, January 2015 January Shurrea Daniels Representative of Private for Profit Child Care Providers Supporting Documentation Attached: None PROPOSED COALITION ACTION To approve renewing Shurrea Daniels term to January Approved Board Development Chair Signature Date 8