APPLICATION FOR CHARTER

Transcription

1 APPLICATION FOR CHARTER TO: FLORIDA ASSOCIATION OF LEGAL SUPPORT SPECIALISTS, INC. Association Headquarters, Post Office Box , Altamonte Springs, FL I, secretary of, hereby tender to the FLORIDA ASSOCIATION OF LEGAL SUPPORT SPECIALISTS, INC., this application for charter and do hereby certify that: 1. The name of this association is. 2. At its meeting held, at which a quorum of its members was present, the following resolution was adopted and has never been amended or rescinded, and is in full force and effect: "RESOLVED, that this association hereby authorizes its secretary to file with the FLORIDA ASSOCIATION OF LEGAL SUPPORT SPECIALISTS, INC., an application for charter; and BE IT FURTHER RESOLVED, that the members of this association agree to be bound by, and have adopted the By-laws and Code of Ethics and Professional Responsibility of the FLORIDA ASSOCIATION OF LEGAL SUPPORT SPECIALISTS, INC." 3. This association has charter members (minimum of 3 required) and attached to this application is a roster of the names, addresses, s, telephone and fax numbers of such members and one copy of each membership application, together with payment for dues from each member. 4. This association has elected the following officers: President: Vice President: Secretary: Treasurer: Chapter Liaison: The following appointments have been made (these are suggested officers and committees only, and it is not mandatory that each chapter fill each of these): Corresponding Secretary: Parliamentarian: Legal Education/Program: Public Relations: Marketing: CHARTER APPLICATION FORMS

2 5. A copy of the association's Chapter By-laws, as adopted, are attached hereto. Dated: (Association Name) Attach: Roster Membership Applications Chapter By-laws Check for Dues By: Secretary CHARTER APPLICATION FORMS

3 SAMPLE AGENDA FOR ORGANIZATIONAL MEETING FOR CHARTER (Chapter name) ORGANIZATIONAL MEETING (DATE), (LOCATION) CALL TO ORDER, Temporary Chair APPOINT TEMPORARY RECORDING SECRETARY RECOGNITION OF APPLICANTS APPOINTMENT OF TELLERS NOMINATIONS AND ELECTIONS President: Vice President: Recording Secretary: Treasurer: Chapter Liaison: INSTALLATION OF OFFICERS CONSIDERATION OF RESOLUTION AND MOTIONS Resolution for Application of Charter Resolution for Adoption of Code of Ethics Adoption of Bylaws Name of Chapter Annual Local Dues APPOINTMENTS (optional) Parliamentarian: Corresponding Secretary: Legal Education/Program Chair: Public Relations Chair: Marketing Chair: ANNOUNCEMENTS: Next Meeting, Date, Location ADJOURN CHARTER APPLICATION FORMS

4 SAMPLE SCRIPT FOR ORGANIZATIONAL MEETING FOR CHARTER (Chapter name) ORGANIZATIONAL MEETING (DATE) (LOCATION) CALL TO ORDER, Temporary Chair My name is, and I am the Temporary Chair of. The meeting is now called to order. The purpose of the meeting is to organize a local chapter of the FLORIDA ASSOCIATION OF LEGAL SUPPORT SPECIALISTS, INC. APPOINT TEMPORARY RECORDING SECRETARY I have appointed as Temporary Recording Secretary. If there are no objections, we will proceed., Temporary Recording Secretary will take the minutes of the meeting. To assist her, please state your name before speaking or making a motion. RECOGNITION OF APPLICANTS Will all those interested in forming a local chapter of the FLORIDA ASSOCIATION OF LEGAL SUPPORT SPECIALISTS, INC., please stand and introduce yourself and state the name of your employer. My name is, and I am employed with. Thank you. Please be seated. [INTRODUCTION BY EACH INDIVIDUAL] At this time, we will distribute applications for membership which will need to be completed and returned to me. [WAIT WHILE APPLICATIONS ARE COMPLETED AND COLLECTED] APPOINTMENT OF TELLERS SMILE!! A number of duties and functions must be performed in order to obtain a charter and administer the oath of office for our officers. For these reasons, it is necessary that officers be elected to handle the business of the chapter. The following elected officers will be needed: President, Vice President, Recording Secretary, Treasurer, and Chapter CHARTER APPLICATION FORMS

5 Liaison. For election of these officers, we will need tellers. I hereby appoint _ and as tellers. You shall supervise the election and tally all ballot votes. I will then announce the result to the assembly. NOMINATIONS AND ELECTIONS Nominations for all officers will be made at one time. Nominations are now open. [REMINDER, ONLY THOSE WHO HAVE SIGNED AND SUBMITTED APPLICATIONS WITH DUES PRIOR TO AND/OR DURING THE MEETING ARE ELIGIBLE FOR OFFICE AND VOTING] President: NOMINEES: Vice President: NOMINEES: Recording Secretary: NOMINEES: Treasurer: NOMINEES: Chapter Liaison: NOMINEES: Are there any other nominations for these offices? There being no further nominations, nominations for these offices are closed and we will proceed with voting. Where there is only one nominee for an office, we will have a voice vote for election. Where there is more than one nominee for an office, we will have a ballot vote. [VOICE VOTE SAMPLE LANGUAGE] The following names have been placed in nomination: President: All those in favor of electing _ as President, please say "Aye." Those opposed, "No." CHARTER APPLICATION FORMS

6 Vice President: All those in favor of electing _ as Vice President, please say "Aye." Those opposed, "No." Secretary: All those in favor of electing _ as Secretary, please say "Aye." Those opposed, "No." Treasurer: All those in favor of electing _ as Treasurer, please say "Aye." Those opposed, "No." Chapter Liaison: All those in favor of electing _ as Chapter Liaison, please say "Aye." Those opposed, "No." By your vote, you have elected the following persons as your officers: President: Vice President: Recording Secretary: Treasurer: Chapter Liaison: [BALLOT VOTE SAMPLE LANGUAGE] Ballots are being distributed. Please mark your ballots for or _ as (office). [TELLERS COLLECT AND COUNT BALLOTS. REPORT GIVEN TO CHAIR] By your vote, you have elected as (office). [continue as needed for each office] INSTALLATION OF OFFICERS Will the following newly elected officers step forward as your name is called: President: Vice President: Recording Secretary: Treasurer: Chapter Liaison: You have been elected an officer of for the fiscal year -. To have been chosen an officer is indeed an honor, and with this honor comes CHARTER APPLICATION FORMS

7 additional responsibilities. As an officer, your duties are prescribed in the chapter by-laws. You are a representative of all members of the chapter. As an officer, you will work with the other elected and appointed officers and the appointed committees to set policy and review plans of this chapter. As an officer, it is important that you give the same attention to this chapter s business affairs that you would give to the management of your own personal affairs. All of you have your own special office and this office should be discharged to the best of your ability, always looking toward the advancement of your association. The selection of officers is an important event in the history of any organization, and your election proves the faith and confidence your fellow members have in you. Never betray the trust bestowed upon you. Please raise your right hand and repeat after me your oath and commitment to service: I PROMISE THAT I WILL.....TO THE BEST OF MY ABILITY.... FAITHFULLY AND IMPARTIALLY PERFORM THE DUTIES..... OF THE OFFICE TO WHICH I HAVE BEEN ELECTED.... THAT I WILL ABIDE BY THE BY-LAWS, RULES AND REGULATIONS OF THE FLORIDA ASSOCIATION OF LEGAL SPECIALISTS, INC.,.... AND OUR LOCAL CHAPTER. I now declare you to be the duly installed officers of. May your administration be most successful. Members, here are your officers; understand them, appreciate them, work with them, accept graciously the duties they assign you - Support them all!! CONSIDERATION OF RESOLUTION AND MOTIONS It is necessary that several resolutions be adopted in order to submit the application for charter to the FLORIDA ASSOCIATION OF LEGAL SUPPORT SPECIALISTS, INC. A motion is now in order that the following resolutions be adopted: RESOLVED, that this association hereby authorize the duly elected secretary to file with the FLORIDA ASSOCIATION OF LEGAL SUPPORT SPECIALISTS, INC., an application for charter. RESOLVED FURTHER, that the members of this association agree to be bound by, and have adopted the By-laws and Code of Ethics of the FLORIDA ASSOCIATION OF LEGAL SUPPORT SPECIALISTS, INC. MEMBER : I move the resolutions just read be adopted. Is there a second? It has been moved and seconded that this chapter adopt the resolutions just read. Is there any discussion? Those in favor say "Aye." Those opposed "No." The motion is [adopted or lost] At this time, it is appropriate to adopt a name for this association, adopt by-laws, designate the amount of dues and the bank in which the chapter funds will be deposited, the officers authorized to sign checks, and set a meeting date. MEMBER : I move: The name of the association be. CHARTER APPLICATION FORMS

8 The attached by-laws be the by-laws of this association. The annual dues of this association shall be $. _ shall be the official depository of this chapter's funds, with all checks to be signed by the Treasurer and counter-signed by the President or Vice President. The regular meeting of the membership of this association shall be held on [first Thursday, last Tuesday, etc.] of the month. TEMPORARY CHAIR: Is there a second? It has been moved and seconded that: The name of the association be. The attached by-laws be the by-laws of this association. The annual dues of this association shall be $. _ shall be the official depository of this chapter's funds, with all checks to be signed by the Treasurer and counter-signed by the President or Vice President. The regular meeting of the membership of this association shall be held on [first Thursday, last Tuesday, etc.] of the month. Is there any discussion? Those in favor say "Aye." Those opposed, "No." The motion is [adopted, lost] APPOINTMENTS (optional) NEW PRESIDENT: The chair appoints the following appointed officers and committee chairs: Parliamentarian: Corresponding Secretary: Legal Education/Program Chair: Public Relations Chair: Marketing Chair: The program chair is in charge of arrangements for the next meeting, with _ and as committee members. ANNOUNCEMENTS: The next meeting date will be on, at o'clock, at. Are there any other announcements? CHARTER APPLICATION FORMS

9 ADJOURN If there is no further business to come before this meeting, the meeting is adjourned. I thank everyone for coming this evening and being a part of this meeting. CHARTER APPLICATION FORMS

10 SAMPLE MINUTES FOR ORGANIZATIONAL MEETING FOR CHARTER (Chapter name) MINUTES OF ORGANIZATIONAL MEETING (DATE) (LOCATION) The organizational meeting of the was held on, o'clock, in, Florida. The meeting was called to order by, serving as Temporary Chair. as Temporary Secretary. The purpose of the meeting was to organize a local chapter of the FLORIDA ASSOCIATION OF LEGAL SUPPORT SPECIALISTS, INC., membership applications were received. The following tellers were appointed:, and. The following officers were elected: President: Vice President: Recording Secretary: Treasurer: Chapter Liaison: Upon motion made by, and seconded, the following resolutions were adopted: RESOLVED, that this association hereby authorize the duly elected secretary to file with the FLORIDA ASSOCIATION OF LEGAL SUPPORT SPECIALISTS, INC., an application for charter. RESOLVED FURTHER, that the members of this association agree to be bound by, and have adopted the By-laws and Code of Ethics of the FLORIDA ASSOCIATION OF LEGAL SUPPORT SPECIALISTS, INC. Upon motion made by, and seconded, the following motions were adopted: The name of the association be. The attached by-laws be the by-laws of this association. The annual dues of this association shall be $. _ shall be the official depository of this chapter's funds, with all checks to be signed by the Treasurer and counter-signed by the President or Vice President. The regular meeting of the membership of this association shall be held on [first Thursday, last Tuesday, etc.] of the month. CHARTER APPLICATION FORMS

11 The President appointed the following appointed officers and committee chairs: Parliamentarian: Corresponding Secretary: Legal Education/Program Chair: Public Relations Chair: Marketing Chair: The program chair is charge of arrangements for the next meeting, with _ and as committee members. The next meeting date will be on, at o'clock, at _. The business adjourned at o'clock. APPROVED: _ RECORDING SECRETARY PRESIDENT CHARTER APPLICATION FORMS

12 SAMPLE ROSTER (Chapter name) Organized: Location: Meeting Date: Dues: President: Vice President: Secretary: Treasurer: Chapter Liaison: CHARTER APPLICATION FORMS

13 Parliamentarian: Legal Ed./Program Public Relations: Marketing: CHARTER APPLICATION FORMS

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