RPGSA Board Positions

Transcription

1 RPGSA Board Positions President 1. Shall have served at least one year on the Board of Directors. 2. Is the Chairperson of the Board of Directors and presides over all meetings of the League. 3. Shall observe that all rules, policies and principles of the League are obeyed. 4. May authorize expenditures up to $ per action without Board approval. 5. Will notify the Treasurer and provide necessary receipt(s). 6. Will promote the mission of the League. 7. Shall coordinate league communications through the league web site, advertising and publicity. 8. Shall remain available as an advisor to the Board for one year after completing term(s) in office. This is a non-voting role. 9. The President along with the Field Director acts as the Park and Recreation liaison representing the league at all pertinent Park and Rec. meetings. 10. Serves as a member along with the Vice President of the Inter-League Board. 11. Serves as a member of the Executive Board. Vice President 1. Presides in the absence of the President. 2. Serves as a member of the Executive Committee. 3. Chairs the Bylaws Committee. 4. Will handle all practice and game scheduling for the season including playoffs. 5. Will be responsible for reserving all fields for the season and coordinating insurance certificates. 6. Responsible for all distribution, tracking and collection of all league keys. Secretary 1. Shall maintain permanent minutes and records of business transacted at each Board Meeting and transmit a copy to the Board Members prior to the next Board Meeting. 2. Shall maintain a running history of the League. 3. Serves as a member of the Executive Board. 4. Shall provide a list of accomplishments for the year to be reviewed by the board and documented in the league history. 5. Chair for the historical and documentation committee. Treasurer 1. Is responsible for all monies which include supplying the snack shack the appropriate funds as needed. 2. Shall receive and distribute all funds of the League as authorized by the Board.

2 3. Shall maintain a running history of the League's financial records. 4. Shall distribute a financial report at all Board meetings. 5. Shall maintain a budget for all League expenses. 6. Is responsible for all IRS and state tax duties and liability insurance (filing and fees). 7. Serves as a member of the Executive Board. 8. Chair for the Finance Committee. 9. Maintains league accounts and signature cards. Player Agent 1. Shall be responsible for activities concerning the registration process. 2. Shall maintain a running history of Player Agent activities for the League and provide reports to the Secretary. 3. Shall create a proposal for registration related expenses. 4. Responsible for setting dates, times and places for registration player draft. 5. Shall compile submitted applications for selection of coaches and managers. 6. Shall conduct the player draft with assistance from each Division Director. 7. Serves as a member of the Executive Board. 8. Responsible for late registration and players on waiting list. 9. Shall prepare and produce registration forms and communication for registration. 10. Shall coordinate all team/player changes. 11. Shall enter all data from registration form and coaches applications into program used for the League. 12. Shall be responsible for tracking registration payments. 13. Will be responsible for confirming player age eligibility. 14. Will verify that ACE certifications are up to date for all required Managers and Coaches. 15. Will chair the Registration Committee. Field Coordinator Two (Field Coalition and Field Maintenance) 1. Assists Vice President to obtain required use permits for fields utilized by the League and provide insurance certificates to all schools and/or city containing those fields (if required). 2. Shall develop a plan for field improvement and maintenance. 3. Shall organize and schedule field day(s)/work day(s) for improvements (if required). Shall notify division representatives with information to be provided to coaches and managers. 4. Shall oversee the condition and preparation of the fields. 5. Shall create a proposal for related expenses. 6. Shall be in charge of all field equipment and ensuring all field equipment is in good condition and working order before the season begins and maintains throughout the season. 7. Will coordinate the installation and removal of the sponsor and league banners. 8. Will assess the playability of fields and report any closures to the league. 9. Will chair the field committee.

3 Equipment Manager 1. Shall maintain equipment storage facility. 2. Shall be in charge of all player equipment and ensuring all player equipment is in good condition and working order before the season begins. 3. Shall create a budget for related expenses. 4. Shall purchase necessary equipment with Board approval. 5. Shall disburse and collect equipment from team coaches. 6. Shall maintain an inventory of each team s and league equipment. 7. Shall present final inventory at the end of each season. Sponsor/Fundraising Director 1. Is responsible for obtaining sponsors for all teams. 2. Shall work with Director of Apparel for teams names, sponsors, and team colors. 3. Shall seek prize donations from area merchants. 4. Coordinate Picture Day and related activities, picture forms and picture/sponsor plaque distribution. 5. Shall prepare and send thank you letters to all League sponsors. 6. Shall obtain, research, and present fundraising opportunities to the Board for consideration and vote. 7. Shall chair Opening Day Committee. 8. Is responsible for the collection, recording, and transfer of fundraising monies to the Treasurer. 9. Shall select and purchase league trophies and awards. 10. Shall create a budget for related expenses. Concessions Director 1. Is responsible for the coordination and operations of the League snack bar. 2. Shall schedule snack bar volunteers from each team. 3. Is responsible for maintaining product inventory and purchase/sale records and report to the Treasurer. 4. Shall create a budget for related expenses. Apparel Director 1. Will arrange for the purchase and distribution of all league uniforms. 2. Will have uniforms ready for all players before each season begins. 3. Will arrange for the sale of league merchandise as approved by the Board. 4. Is responsible for maintaining product inventory and purchase/sale records. 5. Shall create a budget for related expenses.

4 Division Directors (T-Ball, Midgets, Rookies, Minors & Majors) 1. Should have previous experience as a manager or coach. 2. Shall be responsible for managing relations within their respective divisions. 3. Shall assist the Player Agent in the recruitment, selection, and development of managers and coaches. 4. Shall be the Division's representative to the Board. 5. Shall work with their respective division in distributing/disseminating information to the managers and coaches. 6. Shall instruct managers and coaches of League rules and By-laws. 7. Shall assist new managers and coaches when requested or required. 8. Shall assist the Player Agent in team selections or draft. 9. Shall assist the Player Agent in all team/player changes. 10. Shall ensure all Coaches are ACE certified and provide proof of certification to the Player Agent. Umpire Coordinator 1. Shall have experience in the role of an Umpire (current or in the past). 2. Shall serve as primary contact for all umpires. 3. Shall conduct meetings/clinics for umpires, coaches and managers for information and rule interpretation. 4. Shall be responsible for the skills and knowledge of the umpires. 5. Shall be responsible for scheduling Umpires for all games. 6. Ensure all Umpires are certified and insured. 7. Shall receive official protests from team managers for presentation to the Executive Board, if necessary. 8. Shall create a budget for related expenses. Rebel Director 1. Shall set dates, times and places for tryouts and promote as necessary. 2. Coordinate tryouts. 3. Shall select Rebel coaches and present to the board for approval. 4. Shall be responsible for overseeing player evaluations including tryouts, player assessment and team assignment. 5. Shall assist Player Agent when registering teams with ASA and ASA NorCal. 6. Shall register and organize tournaments. 7. Shall coordinate with Apparel Director to disseminate uniforms. 8. Shall coordinate with Equipment Director to disseminate equipment. 9. Facilitate coaches and parent meeting and receive participation fees. 10. Shall forward all fees to Treasurer. 11. Shall create a budget for related expenses.

5 Webmaster 1. Responsible for keeping the recreation and Rebel websites updated and responding to inquires received on the sites. 2. Responsible for posting information from the board, league information, league schedules, sponsor information and important dates. Article IV: Board of Directors Section 1: Election of Board Members The election of Officers shall take place annually at the September Board Meeting. The nominations of Officers will be made at least thirty (30) days prior to election at the August Board Meeting. No proxies will be accepted. Section 2: Board Members The positions of office shall include: President, Vice-President, Secretary, Treasurer, Field Director, Equipment Manager, Player Agent, Fundraising Director, Concessions Director, Apparel Director, Division Directors (T-ball, Midgets, Rookies, Minors and Majors), Umpire Coordinator, Rebel Director, Webmaster, and Volunteer Coordinator. Section 3: Executive Committee Five current Board Members serve as the members of the Executive Committee. They are the President, Vice-President, Secretary, Treasurer, and Player Agent. Except for the power to amend the bylaws, the executive Committee shall have all the powers and authority of the Board of Directors in the intervals between meetings of the board of directors, and is subject to the direction and control of the full board. Section 4: Term The term of office shall be one (1) year. The term will begin on October 1st. There is no limit to the number of years a board member may serve if re-elected. Section 5: Vacancies If an officer of the Board is absent from 3 Board meetings during the year without explanation, the Executive Board will review the position and make a recommendation to the Board whether the officer has left his/her position vacant. Vacancies occurring in elected offices before the expiration of that term shall be appointed by the President with the approval of a two-thirds vote of the remaining Board.