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1 Early Learning Coalition of Broward County, Inc. Nominating Committee Meeting Agenda 6301 NW 5 th Way, Suite 3400, Fort Lauderdale, FL Monday, December 5, :00am Members are reminded of conflict of interest provisions. In declaring a conflict, please refrain from voting or discussion and declare the following information: 1) Your name and position on the Board, 2) The nature of the conflict and 3) Who will gain or lose as a result of the conflict. Please also fill out form 8B prior to the meeting. I. II. Call to Order Roll Call Alfreda Coward, Chair Irene Ramos, Executive III. Approval of Minutes a. Approve May 18, 2016 Minutes (revised minutes tabled from 11/9/2016 meeting) b. Approve November 9, 2016 Minutes (Tab 1) pgs. 2-6 (Tab 2) pgs Alfreda Coward, Chair IV. Agenda a. Private Provider Representative (survey closed b. Private Sector Board Member Representative (still remains open) c. Nominating Process (dated May 8, 2015) d. Questionnaires (Tab 3) pgs Candidates bio and resumes seperate attachment (Tab 4) pgs (Tab 5) pgs (Tab 6) pgs Leticia Strasser, COO V. Unfinished Business New Business Matters from the Committee Public Comment Next Meeting: TBD Adjourn Please Note: Agenda subject to revisions and additions per the discretion of the Chair of the Coalition. Notification will be sent of any such revisions or additions. Members of the Public: Please sign up at the entry desk for public comments to be made on particular agenda items no later than five minutes after the Coalition meeting has been called to order. Page 1 of 26

2 TAB 1 Early Learning Coalition of Broward County Nominating Committee May 18, :00 pm 6301 NW 5 th Way, Suite 3400, Fort Lauderdale, FL Members in Attendance: Members Absent: Staff in Attendance: Others in Attendance*: (*From Sign-in Sheets) Alfreda Coward, Mason Jackson, Ellie Schrot Fabienne Fahnestock Debbie Bainton Jacob Jackson, General Counsel Item Discussion Follow-up Welcome & Call to Order Alfreda Coward called the meeting to order at 3:05 pm Self-Introductions were conducted. Quorum established. Minutes of April 6, 2015 Motion made by Mason Jackson to approve the minutes of March 16, 2016 Seconded Ellie Schrot Unanimously approved. Nomination of Officers ADDENDUM to Minutes after re-review of recording 12/2/16: Alfreda indicated that a brief discussion prior to meeting commencing was about the bylaw limitations regarding who can qualify for certain positions. Continued discussion on the record regarding. Alfreda Coward indicated that the nominations were received from Board Members and are included in the packet. Alfreda Coward indicated that it Page 1 of 5 Page 2 of 26

3 was brought to the attention of the Committee that Cindy Arenberg Seltzer who is nominated for First Vice Chair and Second Vice Chair as well as Secretary may only be eligible for Second Vice Chair noting that legal counsel has indicated that she is prohibited from serving in an office she already served in. Addendum 12/2/16: It was indicated by Jacob Jackson that the By Law section 4.2 indicates that no officer may hold the same elected position for more than one term of office. It was noted that the intention of the Committee was for a person had to step down for a period and then could come back. Alfreda Coward indicated that the Governance Committee should address that situation. Addendum 12/2/16: Mason Jackson commented that the intention of the Committee By Laws was to indicate that an officer could hold the elected position for a term, and can be re-elected for the same position after a term has passed. The Committee reviewed the nominees submitted. Addendum 12/2/16: The following are nominees reviewed at this meeting. First Vice Chair Position: Andrew Bray Cindy Arenberg Seltzer Fabienne Fahnestock Andrew is not eligible for serving due to Board Term Membership expiration. Cindy is not able to serve due to the wait period of one term (4 years) before eligible to serve in the same position again. Second Vice Chair Position: Cindy Arenberg Seltzer Page 2 of 5 Page 3 of 26

4 Barrington Russell Jeff Dwyer Fabienne Fahnestock Excluding Fabienne since she has already been selected for First Vice Chair. Treasurer Position: Alfreda Coward Renee Podolsky Fabienne Fahnestock Excluding Alfreda as she declined from the position. Fabienne since she has already been selected for First Vice Chair and that would leave Renee Podolsky for the position of Treasurer. Discussion about Renee s background of Bachelors and MBA degree in economics and liability as a board member. Nomination will be accepted. Secretary Position: Avis Proctor Barrington Russell Jeff Dwyer ELC Staff member Debbie Bainton commented that Avis Proctor did not have the time to devote to the position. Chair commented that it would be good to have a change of leadership in these positions. Mason recommended Fabienne Fahnestock as First Vice Chair, Cindy Arenberg Seltzer as Second Vice Chair, Renee Podolsky as Treasurer and Barrington Russell as Secretary. This recommendation would allow two new people in the leadership positions. The Second Vice Chair takes the place of the First Vice Chair Page 3 of 5 Page 4 of 26

5 if the First Vice Chair is not available and the First Vice Chair also chairs Governance. Motion made by Mason Jackson to recommend the slate of officers consisting of Fabienne Fahnestock, First Vice Chair, Cindy Arenberg Seltzer, Second Vice Chair, Renee Poldolsky, Treasurer, and Barrington Russell, Secretary. Seconded by Ellie Schrot. Unanimously approved. Board Vacancies Alfreda Coward indicated that at the last meeting the committee wanted to wait for the Board Retreat and get guidance from the Board as to the direction on filling vacancies. She indicated that the committee can utilize the discussions on the priorities, or vision at the retreat for the committee discussion. It was noted that applications were received but the Committee did not consider the applicants at this meeting. Deadline to for nominations was postponed. General Counsel pointed out the verbiage in the by-laws regarding board vacancies noting the language of 120 days. It was noted that it was best efforts would give the Committee the opportunity not to require action. Addendum 12/2/16: It should be noted that deadline for nominations will be postponed until after the Board Retreat at which time discussion on recommendations can be made regarding the direction and vision and new initiatives by the Board for selection of Board Members and if time needs to be extended. Board vacancies were discussed and referred to the Governance Committee per by-laws. Page 4 of 5 Page 5 of 26

6 Addendum 12/2/16: Governance meeting is scheduled for June 15, A look and discussion at Board Member attendance. Donna Parpianno s participation is in question as well as Laurie Rich Levinson. Next Governance meeting should address attendance. Prior notification to members should be made to include the attendance requirements as per By Laws and then discussed at the meeting. Unfinished Business No comments. New Business No comments. General Public Comment Next Meeting Date Adjourn No Comments. June 15, :00 pm Meeting Adjourned at 3:28 pm These minutes contain the action items of the Nominating Committee of the Early Learning Coalition. They do not include all the team s discussions or comments on each matter or issues raised during the meeting. A tape recording of the meeting is held in the Coalition office. Submitted by Debbie Bainton Page 5 of 5 Page 6 of 26

7 TAB 2 Early Learning Coalition of Broward County Nominating Committee Meeting Minutes November 9, :00 pm 6301 NW 5 th Way, Suite 3400, Fort Lauderdale, FL Members in Attendance: Members Absent: Staff in Attendance: Others in Attendance: (from sign-in sheet) Alfreda Coward, Mason Jackson, Ellie Schrot None Renee Jaffe, Leticia Strasser, Irene Ramos Jacob Jackson, General Counsel, Item, Follow-up Welcome & Call to Order Minutes Board Retreat Goals Alfreda Coward called the meeting to order at 12:09pm Self-introductions were made. A quorum was established. In light of the possibility of something being omitted from minutes, Alfreda requested a motion to table the minutes of May 18, 2016 till next mtg.; Motion by Mason Jackson and Seconded by Ellie Schrot to table minutes till next meeting. Unanimously approved, Motion passed. Renee Jaffe went over the Board Retreat Goals Summary. At the May 2016 Nominating Committee Meeting, discussion was held on holding off on reviewing any applicants until after the Board retreat to see if there were going to be any points made that would affect the decision process. Goals discussed at the retreat are on the Board Retreat Goals Summary attachment Tab 2. Governance goals were discussed by looking at the needs of the organization and filling vacant Board seats. Renee stated that In terms of the vacancies there definitely needs to be more of a presence in the community especially with our partners. A good start was made by looking at those who had applied and looking at how we Page 1 of 4 Page 7 of 26

8 could community partner with them. There were not many applicants this time around. But for the future, we would like to have more marketing campaigns. As for Developmental Screening, Ellen Schrot has come on board and has been very supportive with her assistance. We have partnered with ELC Manatee for Marketing and Communication. The ELC is still in need of Resource Development with grants and private funding and subsequently, one of the applicants in review is a funder. Ellen Schrot commented that at the Board Retreat there was brainstorming in terms of what other kinds of folks might be considered for sectors. She mentioned that the summary presented today only mentions community partners and funders. Renee Jaffe stated that she would like more applicants and that an effort needs to be made in outreach when there are vacancies. Categories that are currently being sought after are Marketing, Community Partners and Potential Funders in the Private Business Sector. Renee stated that currently the ELC is undergoing a lot of reorganizing and that going forward more of an effort in recruiting can be made. The ELC had someone in mind that worked internally to assist in the different committee process and that person chose not to do so. The ELC is looking at finding someone that will assist with committee process. Alfreda commented that marketing is not something that we have targeted before though funding has been. Mason suggested that in the future to reach out to Broward Health or Memorial System, South Broward since they are a good community partner and they do funding. Board Membership Vacancies Committee discussed reviewing the Private Business Sector membership applicants today with the option of interviewing if more information was needed since there were only (3) applicant submissions. Committee felt no need to pursue more information. The following applicants were reviewed by committee members at this meeting: Howard Bakalar of United Way Page 2 of 4 Page 8 of 26

9 Audrey Robillard of Broward County Schools Monica King Exec Director of Broward Healthy Start Coalition Monica King fits into the community partnership category and Howard Bakalar of United Way fits into both community partnership and funding category. Audrey Robillard s background shows her involvement with School Board and situations of youth and Howard Bakalar being from United Way is well known in the community. Committee discussed applicants. Alfreda Motioned for approval of Howard Bakalar as Board Member Private Business Sector, Mason Jackson Moved the Motion and was Seconded by Ellie, Unanimously Approved. Private/Faith Base Childcare Provider Nominee: The committee was not ready to proceed on the Child Care applicant questionnaires so the process will start at a later date according to the time line presented today. The time line will need to be approved on and will need to include the revised rules to ensure that the ELC is in compliance. Chair and Committee will receive the applicants to be reviewed before bringing forth at the Committee. Survey after timelines to organize follow up committee meeting. Board Membership Nominee List: Further discussion regarding more applicants at the next committee meeting. Possible communication to services circuit entity s on what the needs of the ELC Board are for consideration of designee. Membership process will be started again for the other seat and Audrey Robillard and Monica King will be kept as part of the new group process. New members will be invited to Board Committee Meeting after Nominating Committee approval for election by the Board. Renee Jaffe commented that updates to the Board Membership Questionnaire will be and presented at the next Nominating Committee to be voted on. Alfreda would like to receive ELC input on applicants if there are any that should Page 3 of 4 Page 9 of 26

10 require more information via interview. New Business Matters from the Chair Matters from the Committee Standing Committee: New committee member Ashley Davis needs to be elected by the Board and will be presented at the next Board Committee Meeting None None Term expiration of Gubernatorial appointees. Communication to appointees that their term will be expiring and the letter should come from the Board Chair. Mention of Board Membership terms was clarified by Jacob Jackson General Council stating the F.S regarding term of appointed Board Membership. Jake commented that he received a confirmation from OEL stating that Barrington Russell can continue serving on the ELC Board in his new Seat as State Representative with voting rights on items that are not in direct conflict with his State Seat. Public Comment No one present for public comment. Next Meeting Date TBD week of 11/28-12/2 Adjourn The meeting adjourned at 1:07pm. These minutes contain the action items of the meeting of the Executive Committee of the Early Learning Coalition. They do not include all the Committee s discussions or comments on each matter or issue raised during the meeting. A tape recording of the meeting is held in the Coalition office. Corrections from the Committee will be taken prior to approval at the next meeting. Submitted by Irene Ramos Page 4 of 4 Page 10 of 26

11 TAB 3 We need your vote! Review five potential candidates looking to fill the vacant private provider representative board seat. ELC Board Private Provider Representative The Early Learning Coalition of Broward County, Inc. (ELC) has dedicated two Board seats (private provider and faith-based provider) to ensure that the provider community has input and is aware of issues addressed by the Board. The provider representative position includes sharing information from board meetings with the provider community, as well as, bringing information from the provider community related to services, events, ideas, opinions, and feedback to the board. As previously communicated through blasts, Facebook, and Twitter, the ELC is seeking to fill the vacant private provider seat through an election process so that all providers have the opportunity to vote for the person of their choice. We have received nominations of five potential candidates. The persons selected for this seat will be representing the provider community on issues and/or concerns that will impact all Broward childcare providers. Listed below are potential board candidates and their qualifications for review. Please click the survey link to vote for the person you wish to have representing childcare providers on the ELC Board. Your chance to vote ends on December 2, 2016 at 5PM. The name of person with the most votes will go before the ELC Nominating Committee and then to the full Board for approval ( see ELC Provider Nominating Process). We will announce the winner no later than December 9, 2016, which is the next ELC Board meeting. Vote Now 1. Jody Miller Application & Resume 2. Dr. Lori Kijanka Application & Resume 3. Douglas Millard Application & Resume Page 11 of 26

12 4. Poorab Kapadia Application & Resume 5. Dimitris Akel Application & Resume Vote Now The policies governing membership, a declaration form regarding those policies, and a document outlining the importance of early learning can be located in the How to Get Involved section on our website NW 5th Way 3400 Ft. Lauderdale FL P: F: W: Page 12 of 26

13 NOMINATING COMMITEE DECEMBER 2, 2016 QUALIFIED PRIVATE PROVIDER BOARD CANDIDATES 1. Dimitris Akel see seperate attachment pgs Douglas Millard see seperate attachment pgs Dr Lori Kijanka see seperate attachment pgs Jodi Miller see seperate attachment pgs Poorab Kapadia see seperate attachment pgs PRIVATE SECTOR BOARD MEMBER CANDIDATES (Seat Remains Open) 1. Monika King see seperate attachment pgs Dr. Audrey Robillard see seperate attachment pgs Page 13 of 26

14 ELC Board Private Provider Representative TAB 3 Q1 Please vote for the person you wish to have representing childcare providers on the ELC Board Answered: 69 Skipped: 0 Jody Miller Dr. Lori Kijanka Douglas Millard Poorab Kapadia Dimitris Akel 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Answer Choices Jody Miller Dr. Lori Kijanka Douglas Millard Poorab Kapadia Dimitris Akel Responses 49.28% % % % % 6 Total 69 1 / 1 Page 14 of 26

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