Developmental Disabilities Resource Board of St. Charles County Board Meeting Minutes January 18, 2018

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1 Developmental Disabilities Resource Board of St. Charles County Board Meeting Minutes January 18, 2018 The Board meeting was held at the DDRB Office, 1025 Country Club Road, St. Charles, MO Dan Dozier, DDRB Vice-President, called the meeting to order at 7:00 p.m. with a moment of silent reflection. Members Present: Dan Dozier, Missy Fallert, Bart Haberstroh, Byron Hale, Michael Mahoney, Jim Rhodes and Sue Sharp Members Absent: John Morse Mission Moment: Andrew Stewart from Lewis and Clark Career Center was scheduled to present the Mission Moment tonight. He was unable to attend at the last minute. Bart Haberstroh Recognition: Dan Dozier presented Bart Haberstroh a plaque in recognition of his time spent on the Board. This will be Bart s last Board meeting as Board member. Bart thanked the Board Members and staff for recognizing his time on the Board. He also thanked agencies for the many visits and all of their hard work. Public Comments and Announcements: None Bart Haberstroh left the meeting. Minutes of Board Meeting: Bryon Hale motioned to accept the December 21, 2017 Board meeting minutes as presented. Jim Rhodes seconded the motion. Motion passed unanimously. Finance Director s Report: John Thoelke s December 2017 & 2 nd Quarter Finance Reports included the following: FY18 Revenue Taxes Minimal tax revenue has been received to date, major portion of revenue will be received in January and February. Case Management Billings Billings are processed one month in arrears. Revenue appears consistent with budget and current staffing levels. Rent Revenue is consistent with the budget. FY18 Expenses In general, expenses appear consistent with budget. FY18 Revenue Second quarter billings are comparable to prior year. John addressed significant variances in the agency operations.

2 P a g e 2 Community Programs continues to have higher than budgeted usage for Start-Up and Transportation. A supplemental budget may be needed for these line items during FY2018. A report will be prepared for the February Committee meetings to determine if an increase is needed. Jim Rhodes motioned to accept the December 2017 and 2 nd Quarter Finance Reports as presented. Missy Fallert seconded the motion. Motion passed unanimously. Executive Director Report Peg Capo s Executive Director Report included the following: Legislative and Budget Update Governor Greitens gave his State of the State Address on Wednesday, January 10. Included in the Board packet was a copy of his remarks. In addition to focusing on growing jobs, reducing taxes, reducing the size of government and its regulations and supporting law enforcement officers, first responders, the military and veterans, the Governor voiced his support for children, especially those in foster care or who have been adopted. There is no mention of the needs of individuals with developmental disabilities. The Governor s recommended FY2019 budget will be released by the end of the month. It is expected that there will be a revenue shortfall in FY2019, but a recent upturn in tax revenues will hopefully reduce the amount. Statewide Case Management Update Given the announcement from the Department of Mental Health that service coordination will no longer be provided by the state to individuals who are not active in Medicaid, local counties have each considered their local response. It appears that all counties/non-profits who currently provide case management, except St. Louis City, St. Louis County and St. Charles County, will continue to provide unreimbursed service coordination to all citizens with developmental disabilities, regardless of Medicaid eligibility. Some Boards have committed local tax funds to ensure services continue. DDRB staff is working with our local Regional Office and the other Senate Bill 40 Boards in the St. Louis Region to lessen the impact of this change. The System Resign Recommendation reflects these partnerships. Funding Cycle Update John and Kathy began their meetings with agencies this week. They will meet with every funded agency between January 17 and the end of February. Applications are due March 2. A final calendar of Board Hearings and Working Sessions will be available at the Board meeting. Nikki will be contacting you if she is missing calendar information. Human Resource Update Vicki is working on developing an updated salary survey for consideration by the Board during its annual Human Resource Budget review. It is expected that the survey will be complete in early spring. A Human Resource Committee meeting will be scheduled in late March or early April to discuss the DDRB compensation plan and the Executive Director s annual review. Case Management Director Report Robyn Peyton s Case Management Director Report included the following: The case management program is currently serving 1,257 customers. Implementation plans for the electronic records system have begun. Customizing the indexing system to meet the specific needs of the case management team is critical. Moving forward our

3 P a g e 3 primary goal is assuring that the system is user friendly and supports efficiency is our primary goal. The first annual Case Management Program employment provider fair was January 10. This fair focused more specifically on employment providers, resources and benefit information for both case management staff and customers/families. The case management team has begun preparations for our pending CARF survey in March/April. Staff are reviewing procedures, resource information and best practices to assure the program demonstrates compliance to the CARF standards. Judy Naeger, School Age Transition Specialist, will be presenting at Boone Center, Inc. s January board meeting. The request was made by one of the board members to have someone present on the topic of benefits and how wages can effect eligibility. Coalition Report Heather Lytle, Coalition President reported on the following: Training Committee: The Direct Support conference planning continues. The conference will be held on March 14 and 15 at the St. Charles Community College. Legislative Committee: Bill Gamble, lobbyist, spoke on what will likely be the priorities this session. He said that it isn t likely we will move towards block grants; there are four pieces of legislation that have to do with income tax, sales tax, and tax credits that will need to be monitored since if one passed it could affect CCRB funding because it includes capping county tax rates. He also discussed our state being able to collect taxes for internet sales. Legislative day at the capital will be on January 31. A group of coalition members will be going to the capitol. Program Committee: AAIM spoke at the last meeting about member benefits. People First: Has been spending their time at the elementary schools discussing People First language. Johanna Wortman was voted to the Sergeant of Arms position at the state People First level. Piers group: Several agencies are implementing a pilot Health Matters Program which uses a 12-week curriculum that aims to improve the health of people with intellectual and developmental disabilities. Missouri is one of six states that is participating and collaborating with the University of Illinois. Nexxus: Richard Coleman, Coalition and Nexxus Member, gave a presentation on the new Nexxus group which was formally known as Partners at Work. Finance Committee John Thoelke reviewed the January 9, 2018 Finance Committee meeting minutes. Nominating Committee Dan Dozier reviewed the December 21, 2017 Nominating Committee meeting minutes. Program Committee Peg Capo reviewed the January 11, 2018 Program Committee meeting minutes.

4 P a g e 4 Old Business 1. By-Laws Approval Peg reviewed the By-Laws for approval. No changes were made since the December Board Meeting. Jim Rhodes motioned to approve the 2018 By-Laws as presented. Missy Fallert seconded the motion. Motion passed unanimously. 2. Governance Policies Approval Peg reviewed the Governance Policies. There were no changes to the policies for Bryon Hale motioned to approve the 2018 Governance Policies as presented. Jim Rhodes seconded the motion. Motion passed unanimously. 3. System Redesign Recommendation Robyn and John presented a System Redesign Recommendation. The redesign includes two phases. Phase I will be to gradually provide Targeted Case Management to all individuals who are Medicaid active who are 16 years of age and older. Along with that, providing case management services to all individuals 16 and 17 years of age. Phase I also incorporates case management services for those individuals with high needs who do not qualify for Medicaid. Part of the system redesign recommendation includes referring individuals to the Parent Support Partner to assist with needed resources. In addition to the Parent Support Partner, as part of the recommendation, the DDRB would like to partner with other local SB40 Boards to provide DD specific resources through the United Way s existing 211 phone system. Phase II includes providing Targeted Case Management to all individuals who are Medicaid active in St. Charles County, this includes children. Jim Rhodes motioned to approve the System Redesign as presented. Jim Rhodes withdrew his motion. Bryon Hale motioned to approve System Redesign Phase I, having DDRB provide Targeted Case Management and Case Management services to all individuals 16 and above as outlined in Phase I of the system redesign, as presented. Michael Mahoney seconded the motion. A roll call vote of members present was taken: Dan Dozier, yes; Missy Fallert, yes; Bryon Hale, yes; Michael Mahoney, yes; Jim Rhodes, yes; Sue Sharp, yes. New Business 1. St. Louis Life Vehicle Request St. Louis Life received Board approval in FY2017 to fund the 20% match for a MoDOT vehicle. They made payment for the vehicle on March 22, 2017 and received the vehicle on April 17, They did not request payment until recently. The request for matching funds is for $4,471. The Finance Committee discussed this and is recommending allowing payment noting the exception to the policy for not requesting reimbursement in the same fiscal year as approved. The committee also recommended that the policy be revised in FY2020 to allow one year after receipt of vehicle to bill the DDRB for match. Jim Rhodes motioned to approve St. Louis Life s Vehicle request for up to $4,471 and to amend the FY2018 budget. Sue Sharp seconded the motion. The motion passed with 3 yeas and 2 nays. 2. Election of Officers Dan Dozier reported the Nominating Committee has nominated the following people to serve on the Executive Committee in 2018: Dan Dozier, President; Missy Fallert, Vice-President; Mike Mahoney, Treasurer and Bryon Hale, Secretary. The Executive Committee will take office on February 1, Jim Rhodes motioned to approve the following members to serve as the 2018 Executive Committee: Dan Dozier, President; Missy Fallert, Vice-President; Mike Mahoney, Treasurer; Bryon Hale, Secretary. Sue Sharp seconded the motion. Motion passed unanimously.

5 P a g e 5 3. Corporate Compliance Report & Resolution Peg Capo, reported there were no reports of suspected fraud, waste or abuse in John Thoelke, read aloud Resolution Number FY , which will document how the DDRB will comply with all state, federal and local laws and to appoint a primary point of contact who will recommend, create, implement and oversee strategies for compliance. Bryon Hale motioned to approve the Corporate Compliance Resolution Number FY as presented and appoint Peg Capo, DDRB Executive Director, as the Corporate Compliance Officer. Missy Fallert seconded the motion. Motion passed unanimously. 4. Sunshine Law Resolution John Thoelke read aloud Resolution Number FY , which states that a public governmental body shall provide access to and, on request, copies of public records. A custodian must be appointed to maintain those records. The board recommended the fees to be charged for access to or furnishing copies of records shall be reasonable and consistent with the Sunshine law. Jim Rhodes motioned to approve the Sunshine Law Resolution Number FY as read aloud. The DDRB Executive Director was appointed as custodian of the records for the DDRB. Bryon Hale seconded the motion. Motion passed unanimously. 5. Bank Signatures Resolution John Thoelke read aloud Resolution Number FY , which authorizes the DDRB Board Officers to sign checks. Missy Fallert motioned to approve the Bank Signatures by Officers Resolution Number FY as read aloud. Jim Rhodes seconded the motion. Motion passed unanimously. 6. St. Charles County Investment Inter-Governmental Agreement Resolution John Thoelke read aloud Resolution Number FY , which is an agreement regarding investment custodian procedures between St. Charles County and the Developmental Disabilities Resource Board of St. Charles County. Bryon Hale motioned to approve the St. Charles County Investment Inter-Governmental Agreement Resolution Number FY as presented. Missy Fallert seconded the motion. Motion passed unanimously. 7. Accessibility Plan Peg Capo presented the 2017 Accessibility Yearend Report. Jim Rhodes motioned to accept the 2017 Accessibility Yearend Report as presented. Bryon Hale seconded the motion. Motion passed unanimously. Peg Capo presented the Draft 2018 Accessibility Plan. This plan will come before the Board for approval on February 15, Cultural Competency & Diversity Plan Vicki Amsinger presented the 2017 Cultural Competency & Diversity Yearend Report.

6 P a g e 6 Jim Rhodes motioned to accept the 2017 Cultural Competency & Diversity Yearend Report as presented. Bryon Hale seconded the motion. Motion passed unanimously. Vicki Amsinger presented the 2018 Cultural Competency & Diversity Plan. This plan will come before the Board for approval on February 15, Human Resource & Succession Plan Vicki Amsinger presented the 2017 Human Resource Yearend Report. Bryon Hale motioned to accept the 2017 Human Resource Yearend Report as presented. Missy Fallert seconded the motion. Motion passed unanimously. Vicki Amsinger presented the Draft 2018 Human Resource Plan and Draft 2018 Succession Plan. This plan will come before the Board for approval on February 15, Risk Management Plan John Thoelke presented the 2017 Risk Management Yearend Report. Jim Rhodes motioned to accept the 2017 Risk Management Yearend Report as presented. Bryon Hale seconded the motion. Motion passed unanimously. John Thoelke presented the Draft 2018 Risk Management Plan. This plan will come before the Board for approval on February 15, Technology Plan John Thoelke presented the 2017 Technology Yearend Report. Bryon Hale motioned to accept the 2017 Technology Yearend Report as presented. Jim Rhodes seconded the motion. Motion passed unanimously. John Thoelke presented the Draft 2018 Technology Plan. This plan will come before the Board for approval on February 15, Adjournment Jim Rhodes motioned to adjourn. Bryon Hale seconded the motion. Motion passed unanimously. Respectfully Submitted: Nikki Rogers

74 DEPARTMENT OF STATE

74 DEPARTMENT OF STATE (PRELIMINARY COPY UNOFFICIAL) P.L.2018, CHAPTER.54, approved July 1, 2018 SENATE, NO. 2824 (First Reprint) AN ACT TO AMEND AND SUPPLEMENT "An Act making appropriations for the support of the State Government