(Regular Board Meeting, April 12, 2018) Rolling Plains United Methodist Church, Zanesville, Ohio

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1 MENTAL HEALTH & RECOVERY SERVICES (MHRS) BOARD Serving Coshocton, Guernsey, Morgan, Muskingum, Noble & Perry Counties 1205 Newark Road Zanesville, OH, OFFICIAL MINUTES 1 (Regular Board Meeting, April 12, 2018) Rolling Plains United Methodist Church, Zanesville, Ohio I. BOARD NOTIFICATION & COMPLIANCE WITH SUNSHINE LAW: On April 2, 2018, board members, contract organization directors, service area news media, county boards of commissioners, and state legislators were notified the Board of Directors would meet in regular session on Thursday, April 12, 2018, at the Rolling Plains United Methodist Church, 3350 Moxahala Park Road, Zanesville with the schedule of activities to include: 6:00 p.m., Recognition Dinner for Frontline Workers in the Opiate Crisis; and approximately 7:00 p.m., regular board meeting. Prior to regular board meeting, board members recognized the many law enforcement officers, firefighters, EMTs, healthcare professionals, providers of mental health and addiction recovery services, children service workers, family members, and persons in recovery who work daily to save lives amid an opoid-fueled overdose crisis. More than 40 service area opiate crisis heroes were honored. (Summary included in Board Meeting Highlights attached to the minutes.) II. III. CALL TO ORDER: Vice-President Jeff LeCocq called the regular board meeting to order at 7:05 p.m. ROLL CALL: Board members present: Jeff LeCocq, Vice President (Muskingum County) Lana Carney (Perry County) Diane Danaher (Noble County) William Johnson (Coshocton County) Kathy Kehl (Muskingum County) Dee Kinsel (Perry County) Nick Lyons (Muskingum County) Dan Scheerer, M.D. (Muskingum County) Beverly Steinbrecher (Morgan County) Board members excused: Pamela Kirst, President (Muskingum County) Sherile Beardmore (Guernsey County) Kelly Lynch (Guernsey County) The Honorable Eric Martin (Muskingum County) Jim McVey (Coshocton County) There being nine (9) board members present, a quorum was constituted, and official business was transacted. Staff present: Vickie Hare, Executive Director Misty Cromwell, Associate Director / Care Management Director Roger Birch, Youth & Family Services Coordinator

2 Melanie Smith, Fiscal Operations Director Linda Hand, Administrative Coordinator Michele Danison, Accounting Specialist 2 IV. GUESTS: No guests were present for the regular board meeting. V. AGENDA: Vice President Jeff LeCocq noted one addition to the pr ed agenda under Finance/Audit Committee Report: Consultation Services for Contract Provider. WILLIAM JOHNSON MOVED THAT THE BOARD APPROVE THE AGENDA FOR THE APRIL 12, 2018, BOARD MEETING AS AMENDED. THE MOTION WAS SECONDED BY DEE KINSEL AND UNANIMOUSLY APPROVED. VI. VII. MEETING MINUTES: BEV STEINBRECHER MOVED THAT THE BOARD APPROVE THE MINUTES OF THE MARCH 8, 2018, BOARD MEETING AS SUBMITTED. THE MOTION WAS SECONDED BY KATHY KEHL AND A ROLL CALL VOTE WAS TAKEN AS FOLLOWS: LANA CARNEY, YEA; DIANE DANAHER, YEA; WILLIAM JOHNSON, YEA; KATHY KEHL, YEA; DEE KINSEL, YEA; NICK LYONS, ABSTAIN; DAN SCHEERER, YEA; AND BEV STEINBRECHER, YEA. THE MOTION WAS APPROVED RECEIVING SEVEN POSITIVE VOTES AND ONE ABSTENTION. EXECUTIVE DIRECTOR S REPORT: Director Hare reviewed her monthly Board Report that was sent to board members on April 5, 2018 and is included as a part of the minutes (Exhibit A). The following items were highlighted: Intensive Treatment for Children and Families: Some community partners in Muskingum and Guernsey Counties have expressed concerns about the lack of enough intensive treatment services for children with severe emotional disturbances to meet the needs they are encountering. On April 13 MHRS Board staff will be meeting with reps from Children Services, Juvenile Court, Genesis, Allwell Behavioral Health Services, and Muskingum Behavioral Health to discuss this issue. Spring Meeting of the MHRS Board s Recovery Advisory & Quality Improvement Council: A summary of the RA/QI Council meeting is included in the Board Meeting Highlights attached to the minutes. Update - PAX School Prevention Program: Summary included in the Board Meeting Highlights. VIII. FINANCE/AUDIT COMMITTEE REPORT: (Dan Scheerer, M.D., Chair) Dr. Scheerer reported that the Finance/Audit Committee had met at the MHRS Board Office on April 11 to review and make recommendations on several fiscal matters. 1. Approval of Consultant to Assist Alcohol & Drug Services of Guernsey County: It was noted that Alcohol & Drug Services of Guernsey County needs some expert assistance in improving and strengthening the organization s fiscal operations. Committee Recommendation: Jim McVey moved that the Finance/Audit Committee recommend to the full Board approval of consultation services to be provided by Rod Hollingsworth to Alcohol & Drug Services of Guernsey County. The motion was seconded by William Johnson and unanimously approved. OF THE FINANCE/AUDIT COMMITTEE TO APPROVE CONSULTATION

3 SERVICES TO BE PROVIDED BY ROD HOLLINGSWORTH TO ALCOHOL & DRUG SERVICES OF GUERNSEY COUNTY. THE MOTION WAS SECONDED BY WILLIAM JOHNSON AND A ROLL CALL VOTE WAS TAKEN AS FOLLOWS: LANA CARNEY, YEA; DIANE DANAHER, YEA; WILLIAM JOHNSON, YEA; KATHY KEHL, YEA; DEE KINSEL, YEA; NICK LYONS, YEA; DAN SCHEERER, YEA; AND BEV STEINBRECHER, YEA. THE MOTION WAS UNANIMOUSLY APPROVED RECEIVING EIGHT POSITIVE VOTES. Dr. Scheerer noted that a consultation contract will now be developed between Rod Hollingsworth and the contract organization. The MHRS Board will be receiving a report from Mr. Hollingsworth about his findings and recommendations. 2. Ratification of Accounts Payable Dated March 19, 2018: (Exhibit B) Committee Recommendation: William Johnson moved that the Finance/Audit Committee recommend to the full Board ratification of the action of the Executive Director to approve an accounts payable on March 19, The motion was seconded by Nick Lyons and unanimously approved. OF THE FINANCE/AUDIT COMMITTEE TO RATIFY THE ACTION OF THE EXECUTIVE DIRECTOR TO APPROVE AN ACCOUNTS PAYABLE ON MARCH 19, THE MOTION WAS SECONDED BY DEE KINSEL. This accounts payable included: FUNDING FOR IN-NETWORK CONTRACT SERVICE PROVIDERS ($396,110.47) FUNDING FOR OUT-OF-NETWORK PARTNERS ($16,831.49) Residential services for adolescents. MHRS BOARD OPERATING EXPENSES ($21,324.51) Specifically noted expenses: Richland County MHRS Board $7, for GOSH Billing System Support Services for the month of February Treasurer of State of Ohio Auditor ($2,255.00) Partial payment for MHRS Board s CY 2017 Audit. 3. Ratification of Accounts Payable Dated March 26, 2018: (Exhibit C) Committee Recommendation: Dee Kinsel moved that the Finance/Audit Committee recommend to the full Board ratification of the action of the Executive Director to approve an accounts payable on March 1, The motion was seconded by William Johnson and unanimously approved. OF THE FINANCE/AUDIT COMMITTEE TO RATIFY THE ACTION OF THE EXECUTIVE DIRECTOR TO APPROVE AN ACCOUNTS PAYABLE ON MARCH 26, THE MOTION WAS SECONDED BY JIM McVEY. 3

4 4 This accounts payable included payments for MHRS Board employees health insurance premiums for April 2018 in the amount of $6, Ratification of Accounts Payable Dated April 2, 2018: (Exhibit D) Committee Recommendation: Jim McVey moved that the Finance/Audit Committee recommend to the full Board ratification of the action of the Executive Director to approve an accounts payable on April 2, The motion was seconded by Dee Kinsel and unanimously approved. OF THE FINANCE/AUDIT COMMITTEE TO RATIFY THE ACTION OF THE EXECUTIVE DIRECTOR TO APPROVE AN ACCOUNTS PAYABLE ON APRIL 2, THE MOTION WAS SECONDED BY WILLIAM JOHNSON. This accounts payable included: FUNDING FOR IN-NETWORK CONTRACT SERVICE PROVIDERS ($172,636.15) FUNDING FOR OUT-OF-NETWORK PARTNERS ($17,221.75) Included payments for Naloxone syringes, T-Shirts for Morgan County Students Kindness Campaign, a rental subsidy, and reimbursements to Sheriff s Offices in Coshocton, Guernsey, Muskingum and Noble County for the purchase of needed psychiatric medications for persons county jails. MHRS BOARD OPERATING EXPENSES ($1,138.11) 5. Appropriation Transfers - Calendar Year 2018 Budget: Committee Recommendation: Dee Kinsel moved that the Finance/Audit Committee recommend to the full Board approval of the following CY 2018 appropriations transfers: $31, from Contract Services to: Employee Salaries, $11,000.00; Public Employees Retirement System, $1,500.00; Insurance Board Employees, $15,500.00; Medicare Tax, $200.00; Utilities, $1,800.00; and Other Expenses, $1, The motion was seconded by Nick Lyons and unanimously approved. OF THE FINANCE/AUDIT COMMITTEE TO APPROVE THE FOLLOWING CY 2018 APPROPRIATIONS TRANSFERS: Expense Code Description Amount Employee Salaries $11, Public Employees Retirement System $1, Insurance Board Employees $15,500.00

5 Expense Code Description Amount Medicare Tax $ Utilities $1, Other Expenses Grant for Appreciation Week Expenses $1, Contract Services <$31,225.00> THE MOTION WAS SECONDED BY DIANE DANAHER AND A ROLL CALL VOTE WAS TAKEN AS FOLLOWS: LANA CARNEY, YEA; DIANE DANAHER, YEA; WILLIAM JOHNSON, YEA; KATHY KEHL, YEA; DEE KINSEL, YEA; NICK LYONS, YEA; DAN SCHEERER, YEA; AND BEV STEINBRECHER, YEA. THE MOTION WAS UNANIMOUSLY APPROVED RECEIVING EIGHT POSITIVE VOTES. 6. Tentative Allocations to Contract Organizations for Fiscal Year 2019: (Exhibit E) Committee Recommendation: William Johnson moved that the Finance/Audit Committee recommend to the full Board approval of tentative funding allocations to contract organizations for Fiscal Year 2019 as noted in Exhibit E. The motion was seconded by Dee Kinsel and unanimously approved. OF THE FINANCE/AUDIT COMMITTEE TO APPROVE TENTATIVE FUNDING ALLOCATIONS TO CONTRACT ORGANIZATIONS FOR FISCAL YEAR 2019 AS NOTED IN EXHIBIT E. THE MOTION WAS SECONDED BY KATHY KEHL. A total of $6,390,993 was allocated to the MHRS Board s contract providers of mental health services (1.2% decrease from FY 2018), and $2,049,735 was allocated to providers of alcohol/drug recovery services (2.3% increase from FY 2018). 7. Calendar Year 2018 First Quarter MHRS Board Financial Reports: (Exhibit F) Board members reviewed CY 2018 first quarter financial reports that showed receipt of $2,231, (26.13% of total budgeted) and the expenditure of $2,289, (15% of total budgeted). IX. OLD BUSINESS: 1. Quarterly Report MHRS Board Strategic Plan (In Effect Through June 30, 2018) Exhibit G: A summary of this report is included in the Board Meeting Highlights attached to the minutes. 2. Strategic Plan for the Period July 1, 2018, through June 30, 2020: MHRS Board staff will present an expanded draft of the next strategic plan at the May 10, 2018, board meeting.

6 X. NEW BUSINESS: 1. Next Meeting: The MHRS Board will next meet on Thursday, May 10, 2018, at Zane State s Advanced Science & Technology Center on Newark Road in Zanesville. 6 XI. XII. COMMENTS FOR THE GOOD OF THE ORDER: Special Thank-You to Contract Providers: Director Hare expressed appreciation to the Directors of the MHRS Board s contract organizations for helping to plan/implement Week of Appreciation events in their respective counties. Thank-You, Board Members: Director Hare thanked the members of the Finance/Audit Committee for meeting two nights in a row to accommodate the special recognition dinner for frontline workers in combating the opiate epidemic. All board members were thanked for helping to host the special dinner. Annual Suicide Awareness Banquet: Board members were encouraged to attend the April 26, 2018, Suicide Awareness Banquet at the Coburn United Methodist Church on Maple Avenue in Zanesville. Keynote speaker Allwell CEO James McDonald will be speaking on: Hope Matters; You Can Be That Hope. Those wishing to attend should RSVP to Linda Hand by April 19. (The MHRS Board will be paying board members registration fees for the banquet.) ADJOURNMENT: The meeting adjourned at 8:15 p.m. SUBMITTED BY: APPROVED BY: Linda Hand, Administrative Coordinator Vickie Hare Executive Director Jeff LeCocq, Vice President