I. BOARD NOTIFICATION & COMPLIANCE WITH SUNSHINE LAW:

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1 MENTAL HEALTH & RECOVERY SERVICES (MHRS) BOARD Serving Coshocton, Guernsey, Morgan, Muskingum, Noble & Perry Counties 1205 Newark Road Zanesville, OH, OFFICIAL MINUTES 1 (Regular Board Meeting, August 10, 2017) Advanced Science & Technology Center Zane State College Zanesville, Ohio I. BOARD NOTIFICATION & COMPLIANCE WITH SUNSHINE LAW: On July 31, 2017, board members, contract organization directors, service area news media, county boards of commissioners, and state legislators were notified the Board of Directors would meet in regular session on Thursday, August 10, 2017, at Zane State College s Advanced Science & Technology Center (Rooms 208 and 210) on Newark Road in Zanesville with the schedule of activities to include: 6:00 p.m., meeting of Finance/Audit Committee; 6:00 p.m., meeting of Partners Workgroup; and 7:00 p.m., regular board meeting. II. III. CALL TO ORDER: President Pamela Kirst called the regular board meeting to order at 7:10 p.m. ROLL CALL: Board members present: Pamela Kirst, President (Muskingum County) Jeff LeCocq, Vice President (Muskingum County) Lana Carney (Perry County) Diane Danaher (Noble County) William Johnson (Coshocton County) Kathy Kehl (Muskingum County) Dee Kinsel (Perry County) Jim McVey (Coshocton County) Bev Steinbrecher (Morgan County) Board members excused: Kelly Lynch (Guernsey County) The Honorable Eric Martin (Muskingum County) Dan Scheerer, M.D. (Muskingum County) There being nine (9) board members present, a quorum was constituted and official business was transacted. Staff present: Vickie Hare, Executive Director Misty Cromwell, Associate Director / Care Management Director Ralph Beegan, Network Systems Coordinator Melanie Smith, Fiscal Operations Director Roger Birch, Youth & Family Services Coordinator Linda Hand, Administrative Coordinator IV. INTRODUCTION OF GUESTS: No guests were present during regular board meeting. State Highway Patrolman Sam Hendricks was present during the Partners Workgroup meeting to join Captain Jeff LeCocq in providing an update about the local Crisis Intervention Team (CIT) Academy. V. AGENDA: President Kirst noted one addition to the pr ed agenda: the addition of Item 6.e. under the Finance/Audit Committee Report One-Time Mini-Grant Request. JIM McVEY MOVED

2 2 THAT THE BOARD APPROVE THE AGENDA FOR THE AUGUST 10, 2017, BOARD MEETING AS AMENDED. THE MOTION WAS SECONDED BY DIANE DANAHER AND UNANIMOUSLY APPROVED. VI. VII. VIII. REVIEW OF MEETING MINUTES: KATHY KEHL MOVED THAT THE BOARD APPROVE THE MINUTES OF THE JULY 13, 2017, MEETING AS SUBMITTED. THE MOTION WAS SECONDED BY BEV STEINBRECHER AND A ROLL CALL VOTE WAS TAKEN AS FOLLOWS: LANA CARNEY, YEA; DIANE DANAHER, YEA; WILLIAM JOHNSON, YEA; KATHY KEHL, YEA; DEE KINSEL, YEA; JEFF LeCOCQ, YEA; JIM McVEY, YEA; AND BEV STEINBRECHER, YEA. THE MOTION WAS EXECUTIVE DIRECTOR S REPORT: Director Hare reviewed her monthly Board Report that was sent to board members on August 2, 2017, and is included as a part of the minutes (Exhibit A). The following items were highlighted: Addiction Treatment Programs for Special Court Dockets: Director Hare reviewed a recentlyapproved grant from the Ohio Department of Mental Health & Addiction Services (summarized in Board Meeting Highlights attached to the minutes.) AppCare Alliance (21 MHRS Boards Served by Athens State Hospital): At the group s August 1 meeting, members addressed Implementation of the Institutions for Mental Disease Waiver, hospital pre-screening, and coordination of hospitalized care. They also discussed funding for the development of regional withdrawal management centers (as approved in the State Biennium Budget) and heard some special presentations about the Regional Early Childhood Mental Health Program (which includes Perry County), and a Regional Severe & Persistent Mental Illness (SPMI) Housing Project. Genesis Detox Program: September 26 has been announced as the opening date for 10 detox beds at Genesis through a contract with New Vision, an inpatient medical stabilization and withdrawal management service for adults with drug, alcohol and related health issues. Suicide Prevention Initiatives: Associate Director Misty Cromwell provided an update about suicide prevention initiatives in the six-county service area (summary included in Board Meeting Highlights attached as part of the minutes.) Imagine: A Clean Community Misty Cromwell provided a detailed report about plans for the upcoming Clean Community initiative that will be kicked off in September (summarized in Board Meeting Highlights attached to the minutes.) FINANCE/AUDIT COMMITTEE REPORT: (William Johnson, Interim Chair) 1. Ratification of Accounts Payable Dated July 24, 2017: (Exhibit B) Committee Recommendation: Dee Kinsel moved that the Finance/Audit Committee recommend to the full Board ratification of the Executive Director s action to approve an accounts payable on July 24, The motion was seconded by Jim McVey and unanimously approved. RECOMMENDATION OF THE FINANCE/AUDIT COMMITTEE TO RATIFY THE ACTION OF THE EXECUTIVE DIRECTOR TO APPROVE AN ACCOUNTS PAYABLE ON JULY 24, THE MOTION WAS SECONDED BY JEFF LeCOCQ. Chairperson Johnson and Fiscal Operations Director Melanie Smith guided a thorough

3 review of the accounts payable that included: MHRS Board Health Insurance Premiums $6, FUNDING FOR IN-NETWORK PROVIDERS OF MENTAL HEALTH AND ALCOHOL/DRUG RECOVERY SERVICES ($653,159.01) ATHENS-HOCKING-VINTON MHRS BOARD ($20,000.00) Our MHRS Board s share of funding for the development of the Adam-Amanda Rehab Stepdown Unit to be located in Athens. MHRS BOARD OPERATING EXPENSES ($4,494.67) A ROLL CALL VOTE WAS THEN TAKEN ON THE ABOVE MOTION AS FOLLOWS: LANA CARNEY, YEA; DIANE DANAHER, YEA; WILLIAM JOHNSON, YEA; KATHY KEHL, YEA; DEE KINSEL, YEA; JEFF LeCOCQ, YEA; JIM McVEY, YEA; AND BEV STEINBRECHER, YEA. THE MOTION WAS 2. Ratification of Accounts Payable Dated August 7, 2017: (Exhibit C) Committee Recommendation: Jim McVey moved that the Finance/Audit Committee recommend to the full Board ratification of the action of the Executive Director to approve an accounts payable on August 7, The motion was seconded by Dee Kinsel and unanimously approved. RECOMMENDATION OF THE FINANCE/AUDIT COMMITTEE TO RATIFY THE ACTION OF THE EXECUTIVE DIRECTOR TO APPROVE AN ACCOUNTS PAYABLE ON AUGUST 7, THE MOTION WAS SECONDED BY BEV STEINBRECHER. The review of payments included: FUNDING FOR IN-NETWORK PROVIDERS OF MENTAL HEALTH & ALCOHOL/DRUG RECOVERY SERVICES ($309,513.49) NEW HORIZONS MENTAL HEALTH SERVICES ($146.63) Out-of-network payment for the provision of crisis services. MHRS BOARD OPERATING EXPENSES ($4,087.30) A ROLL CALL VOTE WAS THEN TAKEN ON THE ABOVE MOTION AS FOLLOWS: LANA CARNEY, YEA; DIANE DANAHER, YEA; WILLIAM JOHNSON, YEA; KATHY KEHL, YEA; DEE KINSEL, YEA; JEFF LeCOCQ, YEA; JIM McVEY, YEA; AND BEV STEINBRECHER, YEA. THE MOTION WAS 3. Calendar Year 2017 Revenue Adjustments: Committee Recommendation: Dee Kinsel moved that the Finance/Audit Committee recommend to the full Board approval of the following CY 2017 Revenue Adjustments: Muskingum Homestead/Rollback, $10,000.00; All Counties Settlement, $20,000.00; Strong Families, Safe Communities, $107,963.00; Contract Agency Reimbursements, $200,000.00; and Other Reimbursement, $6, The motion was seconded by Jim McVey and unanimously approved. 3

4 4 RECOMMENDATION OF THE FINANCE/AUDIT COMMITTEE TO APPROVE THE FOLLOWING CY 2017 REVENUE ADJUSTMENTS: Revenue Code Description Amount Muskingum Homestead/Rollback $10, All Counties Settlement $20, Strong Families, Safe Communities $107, Contract Agencies Reimbursement $200, Other Reimbursement $6, TOTAL: $343, THE MOTION WAS SECONDED BY DEE KINSEL. Melanie Smith noted that periodically the MHRS Board must update its revenue receipts for the Muskingum County Auditor s Office. A ROLL CALL VOTE WAS THEN TAKEN ON THE ABOVE MOTION AS FOLLOWS: LANA CARNEY, YEA; DIANE DANAHER, YEA; WILLIAM JOHNSON, YEA; KATHY KEHL, YEA; DEE KINSEL, YEA; JEFF LeCOCQ, YEA; JIM McVEY, YEA; AND BEV STEINBRECHER, YEA. THE MOTION WAS 4. Policy Federal Procurement / Cash Management / Internal Controls: Vickie Hare reported that the MHRS Board s Federal Procurement Policy will be reviewed and acted upon at the September 14 th board meeting, as Attorney Christina Shaynak-Diaz is making some changes to the draft policy so that it is more MHRS Boardspecific. 5. One-Time Mini-Grant Proposal: Director Hare reviewed a mini-grant proposal received from Guernsey County Sheriff Jeff Paden, requesting a one-time allocation of $20,000 for the purchase of a vehicle to transport clients needing psychiatric hospitalization. In 2015 (following passage of a levy), Guernsey County began conducting mental health evaluations, which has gradually significantly increased the number of trips to psychiatric units. Since January of 2017 to the present, the Guernsey County Sheriff s Office has conducted nearly 40 mental health transports. It was noted that the purchase of an unmarked vehicle would result in expansion of the Sheriff s drivers pool to include commissioned deputies as well as corrections officers. Once a vehicle is purchased, the Sheriff s Office will be responsible for altering it to secure/caged status, and it will be placed in the Department s regular maintenance cycle. They will also provide insurance coverage. Ms. Hare recommended approval of the mini-grant proposal, noting that the transport of

5 clients with severe mental illness to psychiatric units is an important aspect of the network s continuum of care. Committee Recommendation: Jim McVey moved that the Finance/Audit Committee recommend to the full Board approval of a one-time allocation of $20,000 (from current Community Collaborative Funds) to the Guernsey County Sheriff s Office for the purchase of a vehicle to transport clients for inpatient hospitalization. The motion was seconded by Dee Kinsel and unanimously approved. RECOMMENDATION OF THE FINANCE/AUDIT COMMITTEE TO APPROVE A ONE-TIME ALLOCATION OF $20,000 (FROM CURRENT COMMUNITY COLLABORATIVE FUNDS) TO THE GUERNSEY COUNTY SHERIFF S OFFICE FOR THE PURCHASE OF A VEHICLE TO TRANSPORT CLIENTS FOR INPATIENT HOSPITALIZATION. THE MOTION WAS SECONDED BY LANA CARNEY AND A ROLL CALL VOTE WAS TAKEN AS FOLLOWS: LANA CARNEY, YEA; DIANE DANAHER, YEA; WILLIAM JOHNSON, YEA; KATHY KEHL, YEA; DEE KINSEL, YEA; JEFF LeCOCQ, YEA; JIM McVEY, YEA; AND BEV STEINBRECHER, YEA. THE MOTION WAS UNANIMOUSLY APPROVED RECEIVING EIGHT (8) POSITIVE VOTES. IX. PARTNERS WORKGROUP: (Kathy Kehl, Chair) Chairperson Kehl reported that the Partners Workgroup had heard a detailed update from Muskingum County Sheriff s Captain Jeff LeCocq and State Highway Patrolman Sam Hendricks about the Crisis Intervention Team (CIT) Academy that is annually offered for local law enforcement officers. (Ms. Kehl s summary of the update is included in the Board Meeting Highlights attached to the minutes.) X. OLD BUSINESS: None. 5 XI. XII. NEW BUSINESS: 1. Next Meeting: The MHRS Board s next meeting will be held on Thursday, September 14, at Zane State s Advanced Science & Technology Center. COMMENTS FOR THE GOOD OF THE ORDER: Clean Community Main Event: Director Hare encouraged board members to attend the Clean Community main event to be held at 6:00 p.m. on September 13 th at Secrest Auditorium in Zanesville. The keynote speaker is David Sheff, the author of A Beautiful Boy: A Father s Journey Through His Son s Addiction and Clean: Overcoming Addiction and Ending America s Greatest Tragedy. XIII. ADJOURNMENT: The meeting adjourned at 8:00 p.m.

6 6 SUBMITTED BY: APPROVED BY: Linda Hand, Administrative Coordinator Vickie Hare, Executive Director Pamela A. Kirst, Board President