BOARD NOTIFICATION & COMPLIANCE WITH SUNSHINE LAW:

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1 MENTAL HEALTH & RECOVERY SERVICES (MHRS) BOARD Serving Coshocton, Guernsey, Morgan, Muskingum, Noble & Perry Counties 1205 Newark Road Zanesville, OH OFFICIAL MINUTES (Regular Board Meeting, January 12, 2017) Allwell Behavioral Health Services, 1175 Newark Road, Zanesville 1 I. BOARD NOTIFICATION & COMPLIANCE WITH SUNSHINE LAW: On January 3, 2017, board members, contract organization directors and board presidents, service area news media, county boards of commissioners, and state legislators were notified the Board of Directors would meet in regular session on Thursday, January 12, 2017, at Allwell Behavioral Health Services, 1175 Newark Road, Zanesville with the schedule of activities to include: 6:00 p.m., meeting of Finance/Audit Committee; 6:00 p.m., meeting of Partners Workgroup; and 7:00 p.m., regular board meeting. II. III. CALL TO ORDER: Board Vice President Desireaux Smock called the regular board meeting to order at 7:10 p.m. ROLL CALL: Board members present: Desireaux Smock, Board Vice President (Muskingum County) Lana Carney (Perry County) Diane Danaher (Noble County) Kathy Kehl (Muskingum County) Pamela Kirst (Muskingum County) Jeff LeCocq (Muskingum County) The Honorable Eric Martin (Muskingum County) Jim McVey (Coshocton County) Dan Scheerer, M.D. (Muskingum County) Beverly Steinbrecher (Morgan County) Board members excused: Kelly Lynch, Board President (Guernsey County) William Johnson (Coshocton County) Dee Kinsel (Perry County) Joyce Thompson (Guernsey County) There being ten (10) board members present, a quorum was constituted and official business was transacted. Staff present: Vickie Hare, Executive Director Misty Cromwell, Associate Director / Care Management Director Ralph Beegan, Network Systems Coordinator Roger Birch, Youth & Family Services Coordinator Melanie Smith, Fiscal Operations Director Linda Hand, Administrative Coordinator IV. INTRODUCTION OF GUESTS: Bob Montgomery, Case Management Director and FIRST Program Coordinator, Allwell Behavioral Health Services (First Portion of Meeting) V. AGENDA: Vice President Smock noted there were no changes to the pr ed agenda. JIM

2 VI. VII. VIII. 2 McVEY MOVED THAT THE BOARD APPROVE THE AGENDA FOR THE JANUARY 12, 2017, BOARD MEETING AS MAILED. THE MOTION WAS SECONDED BY ERIC MARTIN AND UNANIMOUSLY APPROVED. REVIEW OF MEETING MINUTES: BEVERLY STEINBRECHER MOVED THAT THE BOARD APPROVE THE MINUTES OF THE DECEMBER 8, 2016, MEETING AS SUBMITTED. THE MOTION WAS SECONDED BY PAMELA KIRST AND A ROLL CALL VOTE WAS TAKEN AS FOLLOWS: LANA CARNEY, YEA; DIANE DANAHER, YEA; KATHRYN KEHL, YEA; PAMELA KIRST, YEA; JEFF LeCOQ, YEA; ERIC MARTIN, YEA; JIM McVEY, ABSTAIN; DAN SCHEERER, YEA; AND BEVERLY STEINBRECHER, YEA. THE MOTION WAS APPROVED RECEIVING EIGHT (8) POSITIVE VOTES AND ONE (1) ABSTENTION. SPECIAL PRESENTATION FIRST PROGRAM ALLWELL BEHAVIORAL HEALTH SERVICES: Bob Montgomery, Director of Case Management for Allwell Behavioral Health Services, gave a detailed report about the organization s newly-developed FIRST Program that offers specialized programming to individuals experiencing a first episode of psychosis. (A summary of this presentation is included in the Board Meeting Highlights attached to the minutes.) EXECUTIVE DIRECTOR S REPORT: Executive Director Vickie Hare reviewed her Board Report that was sent to board members on January 5, 2017, and is included as a part of the minutes (Exhibit A). The following items were highlighted: Annual Legislative Day: MHRS Board staff and some contract organization representatives will be taking part in the annual Legislative Day activities in Columbus on January 31, In the afternoon, they will be meeting individually with service area legislators. That evening, they will be attending a reception in the Statehouse Museum Gallery. Director Hare noted one item that is anticipated to be on the Budget Platform of the Ohio Association of County Behavioral Health Authorities is the anticipated development of six regional Drug Withdrawal Management Clinics. Area Efforts to Help Addicted Pregnant Women and Their Babies: Both the Genesis Addiction Reduction Workgroup and the Dreamland and Beyond Committee are focusing their primary efforts on services/supports for addicted pregnant women and their babies. Under the Maternal Health Focus, the Dreamland group is exploring the possibility of establishing a Warm Handoff process; looking at the Clean Start Program and the MOMS (Maternal Opiate Medical Support) Program; and identifying an Addiction Navigator. Dreamland Workgroup: The Dreamland and Beyond Committee will be meeting on January 18 to continue consideration of some initiatives that will help to address the opiate epidemic. In addition to Maternal Health, other identified focus areas are: Detox Services; Community Initiatives; Partnering with the On the Same Page project; Expanding the Number of Area Peer Supporters; and Drug Task Force/Coalition Development. Detox Services: Director Hare is continuing her efforts to engage service area hospital administrators in discussions about the possibility of offering local detox services, i.e. the New Visions Model that is offered in Knox County. Ohio s 2017 Behavioral Health Conference: On January 10-11, Director Vickie Hare, Associate Director Misty Cromwell, and Network Systems Coordinator Ralph Beegan attended the 2017 Behavioral Health Conference that was hosted by the Ohio Association of County Behavioral Health Authorities and the Ohio Department of Mental Health & Addiction Services. Noble County Meetings Regarding Opiate Epidemic: Key community partners in Noble County have begun to work together on all fronts to help alleviate the local opiate epidemic. They are

3 IX. 3 consulting with leaders from the Guernsey County CHOICES Anti-Drug Coalition in order to follow that group s blueprint in forming a Coalition to address the opiate epidemic in Noble County. HealthCare Perspectives, LLC: The MHRS Board has entered into a contract with HealthCare Perspectives, LLC. The focus of the engagement is to provide a coding crosswalk and perform an analysis on service data from our contract organizations. The analysis is needed to better manage services in the future under the rendering provider requirements of the state s Behavioral Health Redesign. FINANCE/AUDIT COMMITTEE REPORT: (Dan Scheerer, M.D., Chair) 1. Ratification of Accounts Payable Dated December 14, 2016: (Exhibit B) Committee Recommendation: Jim McVey moved that the Finance/Audit Committee recommend to the full Board ratification of the Executive Director s action to approve an accounts payable on December 14, The motion was seconded by Dan Scheerer and unanimously approved. DAN SCHEERER MOVED THAT THE BOARD ADOPT THE RECOMMENDATION OF THE FINANCE/AUDIT COMMITTEE TO RATIFY THE ACTION OF THE EXECUTIVE DIRECTOR TO APPROVE AN ACCOUNTS PAYABLE ON DECEMBER 14, THE MOTION WAS SECONDED BY PAMELA KIRST. Dr. Scheerer guided a thorough review of the accounts payable that included: FUNDING FOR IN-NETWORK PROVIDERS OF MENTAL HEALTH AND ALCOHOL/DRUG RECOVERY SERVICES ($383,317.33) MHRS BOARD OPERATING EXPENSES ($78,758.32) Clarification of Specific Payments: WILSON, PHILLIPS & AGIN, CPA s ($31,000.00) Partial payment of fees for conducting audits of the MHRS Board s contract organizations for Fiscal Year YOUNG INSURANCE AGENCY ($8,873.00) Annual premiums for General, Professional and Umbrella Liability ($1,700) and Liability, Malpractice and Directors and Officers Insurance ($7,173). RICHLAND COUNTY MHRS BOARD ($9,119.00) Fee for GOSH Billing System Services for November CAMBRIDGE AREA CHAMBER OF COMMERCE ($20,000.00) Rollout of special grant funds for the Drug-Free Workforce Community Initiative in Guernsey County. A ROLL CALL VOTE WAS THEN TAKEN ON THE ABOVE MOTION AS FOLLOWS: LANA CARNEY, YEA; DIANE DANAHER, YEA; KATHY KEHL, YEA; PAMELA KIRST, YEA; JEFF LeCOCQ, YEA; ERIC MARTIN, YEA; JIM McVEY, YEA; DAN SCHEERER, YEA; AND BEV STEINBRECHER, YEA. THE MOTION WAS UNANIMOUSLY APPROVED RECEIVING (9) POSITIVE VOTES. 2. Ratification of Accounts Payable Dated January 9, 2017: (Exhibit C) Committee Recommendation: Jim McVey moved that the Finance/Audit Committee recommend to the full Board ratification of the action of the Executive Director to approve an accounts payable on January 9, The motion was seconded by Dan Scheerer and unanimously approved. DAN SCHEERER MOVED THAT THE BOARD ADOPT THE RECOMMENDATION OF THE FINANCE/AUDIT COMMITTEE TO RATIFY THE ACTION OF THE EXECUTIVE DIRECTOR TO APPROVE AN ACCOUNTS PAYABLE ON JANUARY

4 9, THE MOTION WAS SECONDED BY JEFF LeCOCQ. Dr. Scheerer noted that this accounts payable was divided into three sections: 1) Carryover 2016 Expenses; 2) 2016 Then and Now Expenses; and 3) 2017 Expenses. The review of payments included: FUNDING FOR IN-NETWORK PROVIDERS OF MENTAL HEALTH & ALCOHOL/DRUG RECOVERY SERVICES BOTH 2016 CARRYOVER AND 2017 ($144,656.16) FUNDING FOR OUT-OF-NETWORK MENTAL HEALTH CRISIS SERVICES ($733.15) PAYMENT OF NETWORK HEALTH INSURANCE PREMIUMS ($180,462.26) MHRS BOARD OPERATING EXPENSES 2016 CARRYOVER, 2016 THEN AND NOW, AND 2017 EXPENSES ($13,172.68) A ROLL CALL VOTE WAS THEN TAKEN ON THE ABOVE MOTION AS FOLLOWS: LANA CARNEY, YEA; DIANE DANAHER, YEA; KATHY KEHL, YEA; PAMELA KIRST, YEA; JEFF LeCOCQ, YEA; ERIC MARTIN, YEA; JIM McVEY, YEA; DAN SCHEERER, YEA; AND BEV STEINBRECHER, YEA. THE MOTION WAS UNANIMOUSLY APPROVED RECEIVING (9) POSITIVE VOTES. 3. Calendar Year 2016 Year-End Financial Report: (Exhibit D) Dr. Scheerer and Melanie Smith, the MHRS Board s Fiscal Operations Director, reviewed the organization s Calendar Year 2016 Year-End Financial Report which showed total receipts of $11,910, (101% of the revenue budget) and total expenditures of $11,233, (69% of the expense budget). The report showed that the majority of MHRS Board funds are used to provide mental health and addiction recovery services to those in need. Dr. Scheerer also pointed out that the overage in the revenue budget and the smaller number of system expenditures show that the MHRS Board is a good steward of the public s money. X. PARTNERS WORKGROUP: (Jeff LeCocq, Chair) XI. XII Client/Family Member Outreach Summary Report (Exhibit E): A summary of Jeff LeCocq s report is included in the Board Meeting Highlights attached to the minutes. OLD BUSINESS: 1. Quarterly Report Strategic Plan (Exhibit F): Vickie Hare provided an update regarding progress in implementing the organization s Strategic Plan. (A summary of this report is included in the Board Meeting Highlights attached to the minutes.) NEW BUSINESS: 1. Next Meeting: The next meeting of the Board of Directors will be held on Thursday, February 9, at Allwell Behavioral Health Services, 1175 Newark Road, Zanesville. No committee meetings will be held that evening with the schedule being: 6:00 to 7:00 p.m., Annual 4

5 5 Board Member Training; and 7:00 p.m., Regular Board Meeting. The training presenter will be the MHRS Board s Attorney, Christina Shaynak-Diaz. She will be covering the topics of Ethics, Ohio s Sunshine Law, and Board Members Statutory Responsibilities. XIII. ADJOURNMENT: The meeting adjourned at 8:30 p.m. SUBMITTED BY: APPROVED BY: Linda Hand, Administrative Coordinator Vickie Hare, Executive Director Desireaux Smock, Vice President