PERMIAN CHAPTER OF CREDIT UNIONS BYLAWS

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1 PREAMBLE The Credit Union Movement belongs to ALL credit unions, all of which should be motivated by the same principles and perform similar services, under whatever law they may be organized. To operate efficiently credit unions are united in State Leagues and the Leagues in a National Association, and this chapter is an integral part of the credit union movement as so organized. The Permian Chapter of Credit Unions recognizes the value of a cooperative effort, of mutual instruction, and of social contact. The Permian Chapter of Credit Unions is therefore established to make possible efficient coordination within the Credit Union Movement. ARTICLE I NAME The name of this association shall be: The Permian Chapter of Credit Unions, known as PCCU for the remainder of this document. ARTICLE II OBJECTIVES / MISSION The mission(s) of the Permian Chapter of Credit Unions is: To strengthen interest and cooperation between the credit unions within the Permian Basin area; To promote affordable local educational opportunities; To provide opportunities for credit unions to discuss common problems and exchange solutions, ideas, and information of mutual interest; To promote a link between the Texas Credit Union League (TCUL) and credit unions within the PCCU for the furthering of and the protection of the Credit Union Movement; To support legislative efforts relating to credit unions; and To exhibit a strong commitment to community outreach programs. ARTICLE III MEMBERSHIP All credit unions operating within the Permian Basin area shall be eligible for Membership and entitled to one vote. This chapter shall be recognized as an integral part of the TCUL. The League Directors or representatives of the League shall be given the opportunity to report on League activities at each chapter meeting. Whenever subjects relating to the TCUL become a matter of business for the PCCU only votes from credit unions that are members of the TCUL shall be recognized. Page 1

2 ARTICLE IV DUES Chapter dues will be 1/100 th of 1% of the credit union s total assets, but not to exceed $400 per year. The payment of dues shall be on a volunteer basis with each credit union and not credit union shall be excluded from participation in chapter activities except voting because on failure to pay dues. The cost to attend PCCU sponsored events could be set at a higher rate for non-pccu members. The board of directors, at their discretion, may waive dues and extend full membership privileges in hardship cases. Hardship cases will be considered on an individual basis. The fiscal year of the PCCU shall be from January 1 st through December 31 st. ARTICLE V MEETINGS The Permian chapter of Credit Unions shall meet regularly as scheduled by the President. The scheduled meetings are held on the 3 rd Tuesday of the following months: February, March, April, May, September, October & November. The Annual golf Tournament is held in August. At the discretion of the Program Chair and the President, the April and September meeting dates can be changed if they conflict with the TCUL Annual Meeting or Leadership Conference. Special meetings of PCCU may be called by the President or by the Executive Committee. The President of the PCCU is required to call a special meeting when requested in writing by three or more member credit unions. The Annual Meeting to elect officers shall be in October. Representation from three or more credit unions shall constitute a quorum at a regular PCCU chapter meeting. ARTICLE VI ELECTION At least thirty (30) days prior to the Annual Meeting, held in October or November, the President shall appoint a Nominating Committee of three (3) members, no two of whom shall be a member of the same credit union. Whenever possible, the President should address equal representation by appointing a person from a credit union in the following asset categories to serve on the Nominating Committee: Under $10 Million in Assets $11 - $25 Million in Assets $25 Million & Over in Assets The Nominating Committee shall a. Select at least one nominee for each vacancy to be filled. b. Submit a list of the nominees to the general assembly at the Annual Meeting. Page 2

3 c. Prepare ballots for the election. Section 7 Section 8 After the Nominations of the Committee have been placed before the PCCU, the President shall twice call for nominations from the floor. When nominations are closed the vote shall be taken and the results announced before the meeting is adjourned. Only PCCU members may vote. If the vote is by ballot, the President shall appoint tellers before the vote is taken. A plurality vote shall constitute an election. Newly elected officers shall take office on January 1 st of the next year, but will be expected to attend the TCUL Chapter Leaders Conference held during the 4 th quarter of the elected year, prior to officially taking office. The president is responsible for reporting new chapter officers to the TCUL as soon as possible after elections. Interim vacancies shall be appointed by the PCCU Board of Directors and shall serve until the next election. ARTICLE VII BOARD OF DIRECTORS The Board of Directors of the PCCU shall consist of ten members from the chapter who shall serve a one year term of office or until the next election and the qualification of successors. Elected officers are (1) the President, (2) the Vice President, (3) the Secretary, & (4) the Treasurer. The following Board members shall be appointed by the newly elected President of the PCCU: (1) the Program Director, (2) the Legislative Director, (3) the TCUL/PAC Coordinator, (4) the TCUL Foundation Coordinator, & (5) the CMN Coordinator. The immediate Past President of the Board shall be the tenth board member. Whenever the District 11 TCUL Director is from the PCCU, he/she shall be included as a board member, in addition to the first ten. Any Board member who leaves the Credit Union Movement accepts employment in another career field or is not serving as an official of a credit union within the PCCU shall have their directorship declared vacant. Meetings of the Board of Directors may be called from time to time by the President. The President is required to call a special meeting when requested by another four directors. Four (4) PCCU Board of Directors shall constitute a quorum. The Board of Directors shall have the general direction and control of the affairs, funds and records of the PCCU and shall operate to fulfill the objectives of the chapter as set out by these bylaws. In executing these duties, the Board shall have such authority as needed for this purpose. Page 3

4 The board of Directors by majority vote may suspend any chapter officer who fails to attend three (3) consecutive meetings, chapter or board, without cause or who fails to perform any duties required of an official of the PCCU. ARTICLE VIII OFFICERS DUTIES The President shall: a. Preside at all chapter and board meetings b. Appoint all committees as they may be necessary c. Concur with the Treasurer on disbursements d. Be an Ex-Officio member of all committees Except the Nominating Committee e. Perform any other duties pertaining to the office The Vice President shall: a. Exercise all powers, authority, and duties of the President in the event of the absence or inability of the President to act b. Perform any other duties pertaining to the office The Secretary shall: a. Keep minutes of all chapter and board meetings b. Maintain a current role of credit unions in the chapter c. Handle finances in the absence of the treasurer d. Perform any other duties pertaining to the office The Treasurer shall: a. Have charge and custody of and be responsible for the general funds of PCCU b. Shall receive and give receipts for moneys due and payable to the PCCU and deposit all such money in the designated depository(s) c. Shall pay all obligations of the chapter promptly d. Shall keep complete records of all receipts and disbursements e. Shall compile and submit a financial summary to the chapter at each regular meeting and prepare any requested reports for Board meetings f. Perform any other duties pertaining to the office The Program Director shall: a. Arrange for meeting programs / speakers b. Arrange for meeting facility c. Arrange for meal accommodations d. Issue notices of all meetings to the credit unions within the PCCU e. Handle RSVP count and coordinate with meal and meeting facility contact person f. Perform any other duties pertaining to the office All other Board members shall perform such duties as may be assigned by the President of the Board. ARTICLE IX COMMITTEES Standing committees of the PCCU shall be: Page 4

5 a. Nominating b. Golf Tournament c. Co-Op Advertising The President of the Board may appoint special committees whenever necessary All committees shall report to the Board of Directors. ARTICLE X PARLIAMENTARY AUTHORITY In all matters not covered specifically by these Bylaws the current edition of Robert s Rules of Order shall apply. Chapter records may be destroyed after six years. ARTICLE XI CHAPTER RECORDS ARTICLE XII AMENDMENTS 1 Chapter members must be notified at least thirty days before the chapter meetings that a Bylaw amendment will be addressed. The notification shall be at the previous chapter meeting or in writing. These Bylaws may be amended by a majority vote at any regular chapter meeting by PCCU chapter members. Any amendment so approved shall become effectively immediately. Mailed to PCCU member Credit Unions on Tuesday, September 19 th, 2000 (1) copy of Bylaws as they stand currently (2) copy of Proposed Bylaws for Agenda Item & Discussion at the October 17 th, 2000 Regular Chapter Meeting for vote on at the November 21 st, 2000 Regular Chapter Meeting submitted by current PCCU President Kay Rankin Page 5

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