Glen Carbon Centennial Library District Board Meeting Agenda Wednesday, April 27, 2016 at 7:00 p.m. Director s Office
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3 Wednesday, April 27, 2016 at 7:00 p.m. Director s Office Accept or correct following minutes: Board Minutes & Closed Board Minutes Communications Phone/ Lists Updates Director s Report Christine Gerrish Treasurer s Report Robert Paty a. March, 2016 Financials Finance Committee Robert Paty (chair); members Robert Hormell, Deborah Owen a. No Report Personnel Committee Deborah Owen (chair); members Amy Gabriel, Anne Link a. No Report Building Committee-Robert Hormell (chair); member, Kevin Tellor a. Report & Status of Long Range Plan b. Discussion of Bid Process c. Discussion of building projects for FY Unfinished Business a. Revise dates for Future Board Meetings b. Trustee Committee Assignments New Business a. Adopt Library Director Evaluation Form Date for next Regular Meeting TBD
4 Thursday, May 31, 2016 at 7:00 p.m. Accept or correct following minutes: Board Minutes & Closed Board Minutes Communications Phone/ Lists Updates Director s Report Christine Gerrish Treasurer s Report Robert Paty a. April, 2016 Financials Finance Committee Robert Paty (chair); members Robert Hormell, Deborah Owen a. Preliminary Budget b. Transfers c. Special Reserve Fund Ordinance d. Special Reserve Fund Plan Ordinance e. Bank Accounts Personnel Committee Deborah Owen (chair); members Amy Gabriel, Anne Link a. Personnel Report b. Holiday Policy c. Sick Leave Policy d. Overtime Policy Building Committee-Robert Hormell (chair); member, Kevin Tellor a. Discussion of building projects for FY b. Projects to be included in FY c. Security Cameras Unfinished Business a. Adoption of Bid Process New Business b. Non-Resident Card Fee c. Elect Slate of Officers Date for next Regular Meeting June 9, 2016
5 Glen Carbon Centennial Library Finance Committee Meeting May 10am Library Agenda 1. Open Meeting 2. Recognize Visitors 3. Financial Reporting Revisions & 2015 End of Year Balance Transfers 5. Reserve Fund Balance Plan 6. Preliminary Review 7. Set next meeting date and time 8. Old Business 9. New Business 10. Close Meeting
6 Thursday, June 9, 2016 at 7:00 p.m. Accept or correct following minutes: Board Minutes Closed Meeting Minutes Review - January 2016-June, 2016 Communications Director s Report Christine Gerrish Treasurer s Report Robert Paty a. May, 2016 Financials Finance Committee Robert Paty (chair); members Robert Hormell, Deborah Owen a. Budget Report Personnel Committee Deborah Owen (chair); members Amy Gabriel, Anne Link a. Personnel Report Building Committee-Robert Hormell (chair); member, Kevin Tellor a. Discussion of building projects for FY Unfinished Business a. Special Reserve Fund Ordinance (16-1) b. Special Reserve Fund Plan Ordinance (16-2) c. Budget d. Personnel Budget New Business a. Committee Appointments b. Prevailing Wage Ordinance (16-3) c. Review of Closed Minutes Date for next Regular Meeting July 14, 2016
7 Glen Carbon Centennial Library Finance Committee Meeting June 1:30 pm Library Agenda 1. Open Meeting 2. Recognize Visitors Review 4. Set next meeting date and time 5. Old Business 6. New Business 7. Close Meeting
8 Thursday, July 14, 2016 at 7:00 p.m. Accept or correct following minutes: Board Minutes Communications Director s Report Christine Gerrish Treasurer s Report Robert Paty a. June, 2016 Financials Finance Committee members Robert Paty (chair), Robert Hormell, Deborah Owen a. Budget Report Personnel Committee Deborah Owen (chair); members Amy Gabriel, Anne Link a. Director s 3 Month Review Building Committee-Robert Hormell (chair); member, Kevin Tellor a. Building Report b. Plumbing c. Tuckpointing Unfinished Business a. Purchasing Policy b. Parking New Business a. District Committee b. Bylaws Committee c. Medicare Tax d. Long Range Plan e. Outdoor Furniture f. Homecoming g. Building and Maintenance Ordinance (16-4) h. Budget and Appropriation Ordinance (16-5) Date for next Regular Meeting August 11, 2016
9 Board of Trustees Personnel Committee Meeting July 14, :00 PM I. Three month evaluation of Library Director
10 Thursday, August 11, 2016 at 7:00 p.m. 7:00 Budget & Appropriation Ordinance Hearing followed directly by the regular meeting. Accept or correct following minutes: Board Minutes Communications Director s Report Christine Gerrish Treasurer s Report Robert Paty a. June, 2016 Financials Finance Committee Robert Paty (chair); members Robert Hormell, Deborah Owen a Budget Report b. Breakdown of Taxes and Uses Personnel Committee Deborah Owen (chair); members Anne Link, Amy Gabriel a. Minutes from b. Closed Minutes from Building Committee-Robert Hormell (chair); member, Kevin Tellor a. Building Report b. Plumbing c. Tuckpointing Bylaws Committee a. Update Unfinished Business a. Long Range Plan Review b. Budget and Appropriation Ordinance (16-5) New Business a. Amendment to Loan Period Policy b. Liability Insurance c. Banking Policy d. Elections and Terms Date for next Regular Meeting September 8, 2016
11 Thursday, August 11, 2016 at 7:00 p.m.
12 Thursday, September 8, 2016 at 7:00 p.m. Accept or correct following minutes: Board Minutes Communications Director s Report Christine Gerrish Treasurer s Report Robert Paty a. August, 2016 Financials Finance Committee Robert Paty (chair); members Robert Hormell, Deborah Owen a. Finance Report Personnel Committee Deborah Owen (chair); members Anne Link, Amy Gabriel a. Director 5 Month (Closed) Building Committee-Robert Hormell (chair); member, Kevin Tellor a. Building Report b. Status of Work Approved and Bids Solicited Bylaws Committee a. Update Unfinished Business a. Elections and Terms b. Liability Insurance New Business a. FY 2016 Tax Levy (16-6) Date for next Regular Meeting October 13, 2016
13 Thursday, October 13, 2016 at 7:00 p.m. Accept or correct following minutes: Board Minutes Closed Minutes Communications Director s Report Christine Gerrish Treasurer s Report Robert Paty a. September, 2016 Financials and Transfers Finance Committee Robert Paty (chair); members Robert Hormell, Deborah Owen a. Finance Report Personnel Committee Deborah Owen (chair); members Anne Link, Amy Gabriel a. Personnel Report Building Committee-Robert Hormell (chair); member, Kevin Tellor a. Building Report b. Status of Work Approved and Bids Solicited Bylaws Committee a. Update Unfinished Business a. Elections and Terms b. Liability Insurance New Business a. Personnel and Working Budget Amendments Date for next Regular Meeting November 10, 2016
14 Thursday, November 10, 2016 at 7:00 p.m. Accept or correct following minutes: Board Minutes Bylaws Committee Bylaws Committee Communications Director s Report Christine Gerrish a. Mobile Hotspots b. Strategic Plan Treasurer s Report Robert Paty a. October, 2016 Financials and Transfers Finance Committee Robert Paty (chair); members Robert Hormell, Deborah Owen a. Finance Report Personnel Committee Deborah Owen (chair); members Anne Link, Amy Gabriel a. Personnel Report Building Committee-Robert Hormell (chair); member, Kevin Tellor a. Building Report Bylaws Committee a. Update Unfinished Business a. Insurance Audit New Business a Audit b. Updated Bylaws First Reading c. Identity Protection Policy d. Security Camera Policy e. Travel Policy f. Trash Cans g. Purchase of Exterior Door Hinges h. Bank Account Signatures Date for next Regular Meeting January 12, 2017
15 Building Committee Meeting Agenda Tuesday, May 24, 2016 at 6:00 p.m. Review and modify as necessary the Building repair/replace document and consider budget impacts for products and services needed in the next fiscal year as well as future years
16 Board of Trustees Personnel Committee Meeting May 25, :30 PM I. Evaluations (Christine) II. Discussion of personnel budget for FY16-17 III. Illinois Municipal Retirement Fund (IMRF) (Christine) IV. Discuss goals for FY and beyond (Christine)
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