Chatham Area Public Library District. Request for Proposal. for. LED Lighting Upgrade. February 2, 2017

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1 Chatham Area Public Library District Request for Proposal for LED Lighting Upgrade February 2, P a g e

2 The Board of Library Trustees of the Chatham Area Public Library District of Sangamon County, Illinois is requesting proposals for halide lighting upgrade to LED lighting. Responses shall be submitted in a sealed envelope and clearly marked on the front "Response to Lighting Upgrade." Sealed responses will be accepted at the Chatham Area Public Library District s building located at: 600 East Spruce Street, Chatham, Illinois, until 9:00 A.M. (Central Time), on February 16th, No electronically transmitted responses will be accepted. Late responses will not be accepted and will be returned unopened, regardless of postmark. Responses must be submitted on the required forms and signed by an authorized agent to be considered responses to this request for proposal (RFP). In order to qualify for this contract, a company must respond to this RFP. Questions regarding the process or submitting your response should be directed to Amy Byers, Library Director, at or Director@chathamlib.org. The following items SHALL be included with each bid response or be subject to disqualification: 1. Certification Statement - Sign, date and notarize. 2. Prevailing Wage Statement - Sign, date and notarize. 3. Vendor s Product Information All information available about the solution (equipment, staff, products, or services) being proposed must accompany your response to confirm the solution meet(s) specifications. GENERAL SCOPE AND ENVIRONMENT 1. Purpose: The Board of Library Trustees of the Chatham Area Public Library District wishes to upgrade or replace the main library lighting as an energy efficiency measure and to enhance the brightness inside the building by accomplishing the following: 1. Replace or upgrade current fixtures using 57 halide bulbs and ballasts with LED bulbs and remove ballasts. 2. Retrofit a portion of the fixtures to shine towards the ground and up towards the ceiling. 3. Remove and dispose of unused fixtures, bulbs and ballasts. In addition, the selected company must be willing to assist with completing and timely filing the Illinois Municipal Energy Agency (IMEA) incentive program application and any rebates for which this project is eligible. Installation of the fixtures and bulbs will be the responsibility of the company bidding on this project. All bids for this project shall include best pricing for replacement bulbs and features* with the following specifications: Quantity: Bulb Type: 57 fixtures LED lamp *Features: Must include photo sensors that can harvest daylight and have lights that are dimmable. The LED lights should have a minimum of 50,000 hour life. Lights must be visually appealing and conform with the current fixtures and architecture of the library building. 2 P a g e

3 RESPONSE REQUIREMENTS Responses in duplicate (2 hard copies) shall be either hand delivered or deposited in the U.S. Mail to the following address: Chatham Area Public Library District Attn: Response to Lighting Upgrade 600 East Spruce Street Chatham, IL Responses shall be in a sealed envelope and clearly marked on the front "Response to Lighting Upgrade. Sealed responses will be accepted by the Chatham Area Public Library District until 9:00 A.M. (Central Time), by February 16th, Responses received after the stated date and time will not be considered. The Board of Library Trustees of the Chatham Area Public Library District may (i) reject any response not in compliance with all prescribed public bidding procedures and requirements, (ii) reject any or all responses, or (iii) waive any requirement or condition of the Request for Proposal upon finding it is in the public interest to do so. Each response will include a letter with an original signature from the company s representative providing general information about the company and willingness to enter into a contract for the project. BASIS OF AWARD The award of this contract shall be made by the Board of Library Trustees of the Chatham Area Public Library District to the lowest responsible bidder. Overall cost, ability to supply the product in a timely manner, and willingness to assist with available rebates will be the primary evaluation factors in this RFP. 3 P a g e

4 CERTIFICATION STATEMENT IN COMPLIANCE WITH 720 ILCS T/33E-11 ILLINOIS COMPILED STATUTES, CHAPTER 38, SECTION 33E-11: The undersigned individual certifies that he or she is not barred from bidding on this contract as a result of a violation of either 720 ILCS 5/33e-3 or 720 ILCS 5/33e-4, bid-rigging or bid-rotating. INDIVIDUAL: Signature of bidder: Business address: Business phone number: date: SUBSCRIBED AND SWORN to before me on this Notary Public PARTNERSHIP: The undersigned certifies on behalf of the partnership named below that the partnership is not barred from bidding on this contract as a result of a violation of either 720 ILCS 5/33e-3 or 720 ILCS 5/33e-4, bid-rigging or bid-rotating. Further, the undersigned certifies and warrants that he or she is duly authorized to execute this certification on behalf of the partnership and in accordance with the partnership agreement and the laws of the State of Illinois and that this certification is binding upon the partnership and is true and accurate. Partnership name: Signed by: Business Address: Business phone number: Insert names and addresses of all partners: SUBSCRIBED AND SWORN to before me on this date: Notary Public 4 P a g e

5 CERTIFICATION STATEMENT CORPORATION: The undersigned certifies on behalf of the corporation named below that the corporation is not barred from bidding on this contract as a result of a violation of either 720 ILCS 5/33e-3 or 720 ILCS 5/33e-4, bid-rigging or bid-rotating. The undersigned further certifies and warrants that he or she is duly authorized to execute this certification on behalf of the corporation in accordance with by-laws of the corporation and that this certification is binding upon the corporation and is true and accurate. Corporate name: Signed by: Title: Business address: Insert names of corporate officers: President: Secretary: Treasurer: Attest: Secretary 5 P a g e

6 PREVAILING WAGE STATEMENT To the extent and as required by the "Prevailing Wage Act," the general prevailing wage rates in this locality for laborers, mechanics and other works employed in the construction of public works coming under the jurisdiction of the Chatham Area Public Library District are hereby ascertained to be the same as the prevailing wage rates for construction work in Sangamon County as determined by the Illinois Department of Labor as of June 1, 2016 (SECTION ONE, CAPLD Resolution ). All services offered in response to this solicitation shall be performed by employees receiving the prevailing wage rate and working under conditions prevalent in the locality where the contract is to be performed. Any respondent whose employees receive less than such prevailing wage rate, or work under less favorable conditions than those prevalent in the locality, shall not be considered to be a responsive bidder. The Director of the Illinois Department of Labor shall determine prevailing wages and working conditions. Questions regarding prevailing wages and working conditions can be addressed to the Department of Labor at (217) By affixing an authorized signature below, the vendor certifies compliance with the above prevailing wage requirements. Failure to sign this provision may result in your bid being considered non-responsive to this solicitation. Signed: Authorized Signature Printed Name Company Name Date: SUBSCRIBED AND SWORN to before me on this date: Notary Public 6 P a g e