COPY PAPER BID #1711. Due Date: Monday, October 17, :00 A.M.

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1 Community Consolidated School District West Dundee Road Wheeling, Illinois COPY PAPER BID #1711 Due Date: Monday, October 17, :00 A.M. Quotations shall be sealed and plainly marked as follows: Proposal for: Copy Paper Bid #1711 October 17, :00 A.M.

2 999 WEST DUNDEE ROAD WHEELING, IL, COPY PAPER BID #1711 INVITATION TO BID NOTICE IS HEREBY GIVEN that bids for COPY PAPER for the BOARD OF EDUCATION OF COMMUNITY CONSOLIDATED SCHOOL DISTRICT 21, Cook County, Illinois (hereafter referred to as DISTRICT 21 ) will be opened and read in the School District Administrative Office, 999 West Dundee Road, Wheeling, IL 60090, on OCTOBER 17, 2016 at 10:00 A.M. INSTRUCTIONS TO BIDDERS 1. Bid Submission Deadline. The sealed proposals must be delivered to the School District Administrative Office at the above address, any time prior to, but not later than OCTOBER 17, 2016, at 10:00 A.M. DISTRICT 21 does not assume the responsibility for delayed postal deliveries and does not recognize postmarks as representing the fact that a bid has been received by DISTRICT 21 before the specified deadline. Bids received after the time specified in the Invitation to Bid and these Instructions will not be considered. Faxed or ed copies are not acceptable. DISTRICT 21 will also not be responsible for delays in delivery by UPS, FedEx, Airborne or any other carrier the bidder chooses. 2. Each proposal must be submitted on the bid forms provided with these Instructions and any accompanying specifications, and must be contained in a sealed envelope, which must be endorsed on the outside thereof with the following information: a. Address to: Dan Oberg, Director of Business Services 999 West Dundee Road Wheeling, IL b. Name and address of bidder c. Bid marked COPY PAPER BID # A written request for the withdrawal of a bid or any part thereof will be granted if the request is received by DISTRICT 21 prior to the specified time of opening. 1

3 999 WEST DUNDEE ROAD WHEELING, IL COPY PAPER BID # 1711 INSTRUCTIONS TO BIDDERS (Cont.) 4. No bid may be withdrawn without the consent of the DISTRICT 21 Board of Education after the scheduled closing time for the receipt of bids. All bids will be considered firm for the school year or years indicated, may not be withdrawn for a period of sixty (60) days after the bid opening date, and will bind the bidder until accepted or rejected by the DISTRICT 21 Board of Education. 5. All information required by the Invitation to Bid must be supplied to constitute a proper bid. 6. Bidders must not include taxes in their quotations, which public school districts are not subject to; namely, Retailers Occupation Tax (both State and Local), Sales Tax of any kind, Service Use Tax, and any other such applicable tax. 7. Each bid must be accompanied by a Certificate Regarding Sexual Harassment Policy certifying that the bidder has a written sexual harassment policy as required by Section of the Illinois Human Rights Act (775 ILCS 5/2-105). The form of the Certificate Regarding Sexual Harassment Policy is included within the bid documents. No bid will be considered responsive unless accompanied by a Certificate Regarding Sexual Harassment Policy. 8. Each bid must be accompanied by a Certificate of Eligibility to Bid certifying that the bidder is not barred from bidding on public contracts due to a conviction for violation of Section 33E-3 (Bid Rigging) or Section 33E-4 (Bid Rotating) of the Illinois Criminal Code of 1961 (720 ILCE 5/33E-3, 5/33 E-4). The form for Certificate of Eligibility to Bid is included within the bid documents. No bid will be considered responsive unless accompanied by the signed Certificate of Eligibility to Bid. 9. Each bid must be accompanied by a non-collusion affidavit certifying that the bidder has independently prepared its bid. The form of the affidavit is included in the Bid Documents. No bid will be considered responsive unless the affidavit is completed and signed. 2

4 999 WEST DUNDEE ROAD WHEELING, IL COPY PAPER BID # 1711 INSTRUCTIONS TO BIDDERS (Cont.) 10.Should a bidder find discrepancies or omissions in the specification or instructions, or should the bidder be in doubt as to their true meaning, the bidder should notify Dan Oberg, Director of Business Services, in writing. Where additional communication is found to be needed, DISTRICT 21 will issue a written addendum to all interested parties. 11.The DISTRICT 21 Board reserves the right to reject any and all bids and waive any technicalities, informalities, or defects in any or all proposals and to accept that bid which in its opinion is in the best interest of DISTRICT 21. Any such decision shall be considered final. It is the intent of DISTRICT 21 to award a contract to the lowest responsible bidder meeting all specifications and in the best interest of DISTRICT 21. While the financial responsibility of the bidder is a significant concern, the Board is equally concerned with the proven ability of the bidder to satisfactorily perform its contract. 12.Heavy deliveries totaling 150 lbs. or more MUST be delivered on pallets. This must be included in the price of the bid. 13.Generally, when specifications indicate a particular brand or manufacturer s catalog number, it shall be understood to mean that specification or equal, unless NO SUBSTITUTES is specified. When offering an alternate product they must be identified by brand name and catalog number and accompanied by a sample that will not be returned or they will not be considered. Suppliers bidding on alternate products not meeting specifications must list them on a separate letterhead, completely and accurately accompanied with literature and samples, stating how the alternate product does not meet the DISTRICT S specifications. Bidders who do not list the alternate items on separate letterhead are subject to having entire bid rejected. 14.Samples, if any, submitted with the bid must be plainly marked with the name of the bidder and must be delivered free of expense to the district office not later than the date bids are opened. Upon request of the bidder, samples will be returned at the bidder's expense. If it is impractical to furnish an actual sample, bidder may furnish a blueprint, cut, or designate the manufacturer's trade name of the article. A sample UST be provided before or at the time of the bid opening if not bidding as specified. 3

5 999 WEST DUNDEE ROAD WHEELING, IL COPY PAPER BID # PRICES INSTRUCTIONS TO BIDDERS (Cont.) Prices quoted shall be net, f.o.b., Wheeling, IL otherwise specified , tailgaited, unless All bids shall be deemed final, conclusive and irrevocable, and no bid shall be subject to correction or amendment for any error or miscalculation. The District reserves the right to consider any alternate proposals. The Board reserves the right to award the bid category when it is in the best interest of the District. 16. Delivery must be made to DISTRICT warehouse within one (1) week of receipt of purchase order. Prices, terms and conditions must be firm from November 1, 2016, through October 31, Other quantities outside of those listed may be purchased during the year. Quantities on the bid form represent approximate annual purchases. Purchase orders may be placed for any quantity or combination of products. ADDITIONAL TERMS 1. The bidder by submitting his bid attached to these specifications, hereby agrees to accept all terms of these instructions and specifications as a binding contract and further covenants to be bound by the same. 2. This Agreement represents the complete understanding of the parties and may not be changed, modified, altered, or terminated by either party unless said change, modification, alteration, or termination if reduced to writing and signed by the parties of this Agreement. 3. This Agreement will be interpreted in all cases by the laws of the State of Illinois. 4. This Agreement (and any alternate bids accepted by the Board) represents the complete understanding between the parties, and supersedes all previous oral and written agreements. 5. The bid attached hereto will not be deemed accepted until approved by the DISTRICT 21 Board of Education. If you have questions, please contact Charlotte Lemke, Purchasing Clerk, at or Dan Oberg, Director of Business Services, at

6 COPY PAPER SPECIFICATIONS QTY UNIT DESCRIPTION WHSE # PRICE/REAM EXTENDED PRICE COVER STOCK VELLUM 67# 8-½ x 11-8 Reams/Case/250 Sheets/Ream NO MIXED SKIDS 320 REAM WHITE PO REAM YELLOW PO REAM PINK PO REAM BLUE PO REAM GREEN PO REAM GRAY PO REAM GOLD PO REAM ORCHID PO REAM ROCKET RED PO REAM FUSCHIA PO REAM SUNBURST YELLOW PO0000 5

7 COPY PAPER SPECIFICATIONS QTY UNIT DESCRIPTION WHSE # PRICE/REAM EXTENDED PRICE OFFSET VELLUM PAPER 60# 8-½ x Reams/Case/500 Sheets/Ream NO MIXED SKIDS 200 REAM SUNBURST YELLOW PO REAM FUSCHIA PO REAM ROCKET RED PO REAM COSMIC ORANGE PO REAM PURPLE PO REAM LUNAR BLUE PO REAM NEPTUNE BLUE (AQUA) PO REAM GRAY PO REAM ORCHID PO REAM MARTIAN GREEN PO1408 6

8 COPY PAPER SPECIFICATIONS QTY UNIT DESCRIPTION WHSE # PRICE/REAM EXTENDED PRICE 40 REAM WHITE OFFSET PAPER 70# - 11 x 17 4 Reams/Case 50 REAM IVORY OFFSET 70# PAPER 11 x 17 4 Reams/Case 50 REAM WHITE COPIER PAPER 20# 11 x 17-4 Reams/Case 30 REAM WHITE COPIER PAPER LEGAL 8-½ x Reams/Case PO1360 PO1361 PO1668 PO1662 QTY UNIT DESCRIPTION WHSE # PRICE/REAM EXTENDED PRICE 40,000 REAMS XEROGRAPHIC/ COPIER BOND PAPER 20# - 92 BRIGHTNESS MULTIPURPOSE 8-½ x Cases/Skid/ 10 Reams/Case PO ,000 20,000 REAMS REAMS TWO DELIVERIES DELIVERY #1 11/29/16 DELIVERY #2 3/15/17 7

9 COPY PAPER SPECIFICATIONS QTY UNIT DESCRIPTION WHSE # PRICE/REAM EXTENDED PRICE XEROGRAPHIC BOND PAPER 20# 8-½ x Reams/Case/500 Sheets/Ream NO MIXED SKIDS 400 REAM PINK PO REAM BLUE PO REAM GREEN PO REAM YELLOW PO REAM GOLDENROD PO REAM IVORY PO0001 8

10 999 West Dundee Road Wheeling, IL October 17, 2016 The signature below certifies that the entire bid document is in order and that all instructions, specifications, rules and regulations as stipulated by the Board of Education of Community Consolidated School District 21, the State of Illinois and the Federal Government will be adhered to and complied with. BID FORM CONCERNING SPECIFICATIONS FOR: COPY PAPER BID #1711 BIDDER ADDRESS TELEPHONE FAX NUMBER AUTHORIZED SIGNATURE AUTHORIZED AGENT (PRINT) INVOICE TERMS WARRANTY DATE 9

11 COPY PAPER BID #1711 October 17, 2016 CERTIFICATE OF BIDDER ELIGIBILITY 720 ILCS 5/33E-11 requires that all contractors bidding for public agencies in the State of Illinois certify that they are not barred from bidding on public contracts for rigging or bid rotation. The following certification must be signed and submitted with bidder s bid proposal. FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF THE BIDDER., as part of its bid certifies that said contractor is not barred from bidding on the aforementioned contract as a result of a violation of either 720 ILCS 5/33E-3 or 720 ILCS 5/33E-4. Firm Name: By: Authorized Contractor of Contractor Title: SUBSCRIBED and SWORN TO before me this day of, 20. NOTARY PUBLIC 10

12 COPY PAPER BID #1711 October 17, 2016 CERTIFICATE REGARDING SEXUAL HARASSMENT POLICY (Vendor), does hereby certify pursuant to Section of the Illinois Human Rights Act (775 ILCS 5/2-105) that [he, she, it] has a written sexual harassment policy that includes, at a minimum, the following information: (i) the illegality of sexual harassment; (ii) the definition of sexual harassment under State law; (iii) a description of sexual harassment, utilizing examples; (iv) an internal complaint process including penalties; (v) the legal recourse, investigative and complaint process available through the Department of Human Rights and Human Rights Commission; (vi) directions on how to contact the Department of Human Rights and Human Rights Commission; and (vii) protection against retaliation. By; Authorized Agent Date: SUBSCRIBED and SWORN to before me this day of, 20. NOTARY PUBLIC 11

13 COPY PAPER BID #1711 October 17, 2017 CERTIFICATE OF NON-DISCRIMINATION The Vendor certifies that it shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, ancestry, age, marital status, or physical or mental handicap. The Vendor shall take affirmative action to insure that applicants are employed, and that employees are treated during employment without regard to their race, religion, color, sex, national origin, ancestry, age, marital status, or physical or mental handicap. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment of recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training including apprenticeship. The Vendor further certifies that it will post in conspicuous places, available to employees and applicants for employment, notices setting forth the policies of nondiscrimination. The Vendor further certifies that it shall, in all solicitations or advertisements for employees placed by it or on its behalf, state that all qualified applicants will receive consideration for employment without regard to race, religion, color, sex or national origin. CONTRACTOR: By: Its Duly Authorized Representative Date: 12

INVITATION FOR BID KITCHEN EQUIPMENT - POS. BID DUE: Tuesday, November 20, 2018 at 10:30 a.m.

INVITATION FOR BID KITCHEN EQUIPMENT - POS BID DUE: Tuesday, November 20, 2018 at 10:30 a.m. Joppa-Maple Grove School District #38 911 Joppa North Ave. Joppa, IL 62953 Contents Section I Information for