Request for Proposal Amendment #: 3

Transcription

1 Request for Proposal #: 3 Solicitation Number /26/18 Date Printed 11/28/18 Date Issued 11/28/18 Procurement Officer Robert E Tyner, C.P.M. Phone (843) Address Robert.tyner@tridenttech.edu DESCRIPTION: Financial and Compliance Audit Services for Fiscal Years ending June 30, 2019, 2020, 2021, 2022 & 2023 The Term "Offer" Means Your "Bid" or "Proposal". SUBMIT OFFER BY (Opening Date/Time): 2:00 PM EST QUESTIONS MUST BE RECEIVED BY: N/A See "Deadline For Submission Of Offer" provision See "Questions From Offerors" provision NUMBER OF COPIES TO BE SUBMITTED: 1 original, 5 copies, and 1 redacted copy. Initial here if no redacted copy needed: Offers must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior. SUBMIT YOUR OFFER TO EITHER OF THE FOLLOWING ADDRESSES: MAILING ADDRESS: PHYSICAL ADDRESS Trident Technical College Trident Technical College Procurement Office Procurement Office PO Box Building 940, Suite G, Room 110 Charleston, SC Mabeline Rd. N. Chas SC Fax: See "Submitting Your Offer" provision ALL MAIL IS PICKED UP FROM THE US POSTAL SERVICE ONCE DAILY AT AROUND 8:00 A.M. (EXCLUDING WEEKENDS AND HOLIDAYS). CONFERENCE TYPE: N/A DATE & TIME: LOCATION: N/A AWARD & AMENDMENTS This solicitation, and any amendments will be posted at the following web address: You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. NAME OF OFFEROR (Full legal name of business submitting the offer) OFFEROR'S TYPE OF ENTITY: AUTHORIZED SIGNATURE Sole Proprietorship (Check one) Partnership Corporation (tax-exempt) Corporate entity (not tax-exempt) (Person signing must be authorized to submit binding offer to enter contract on behalf of Offeror named above.) Government entity (federal, state, or local) TITLE (Business title of person signing above) Other (See "Signing Your Offer" provision.) PRINTED NAME (Printed name of person signing above) DATE SIGNED Instructions regarding Offeror's name: Any award issued will be issued to, and the contract will be formed with, the entity identified as the offeror above. An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc. STATE OF INCORPORATION (If Offeror is a corporation, identify the state of Incorporation.) TAXPAYER IDENTIFICATION NO. (See "Taxpayer Identification Number" provision)

2 Page 2 of 5 HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business) PAGE TWO (Return Page Two with Your Offer) NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause) Address Area Code Number Extension Facsimile Address PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses) Payment Address same as Notice Address (check only one) Payment Address same as Home Office Address Order Address same as Home Office Address Order Address same as Notice Address (check only one) ACKNOWLEDGMENT OF AMENDMENTS Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "s to Solicitation" Provision) No. Issue Date No. Issue Date No. Issue Date No. Issue Date DISCOUNT FOR PROMPT PAYMENT (See "Discount for Prompt Payment" clause) PAGE TWO (SEP 2009) 10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) Calendar Days (%) End of PAGE TWO

3 Bidders shall acknowledge receipt of this prior to date and time specified in the solicitation, or as amended, by one of the following methods: (1) by signing and returning the, (2) by letter, or (3) by submitting a bid that indicates in some way that the bidder received the amendment. Failure of your acknowledgement to be received at the issuing office prior to date and time specified may result in rejection of your offer. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided such telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. The college will not accept faxed amendments. THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE STATE S RESPONSE SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE STATE S RESPONSE DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON STRICKEN TEXT IS DELETED. Solicitation #: /26/18 Title: Financial and Compliance Audit Services for Fiscal Years ending June 30, 2019, 2020, 2021, 2022 & 2023 Is hereby amended as follows: Questions Received: Q-1: How many adjusting journal entries did the predecessor auditor propose for the FY2018 financial statement audit? Describe nature of those adjustments or provide copy of AJEs. A-1: State s response: No change. The predecessor auditor proposed five (5) adjusting entries for FY2018. The copies of the adjustments are attached to the end of this amendment. Q-2: How many adjusting journal entries did the client make after providing the Trial Balance to the auditors? Describe nature of those adjustments. A-2: State s response: No change. See answer to question 1 above. Q-3: Were there any disagreements with the predecessor auditors? A-3: State s response: No change. There were no disagreements with the predecessor auditors. Q-4: Is the predecessor auditor permitted to propose on the audit or is a firm limited to one 5-year audit cycle? A-4: State s Response: State s response: No change. Yes, the predecessor auditor is permitted to propose on the audit. See page 15 of the solicitation.

4 Page 4 of 5 Q-5: How many hours were the auditors on-site in the past? A-5: State s response: No change. The auditors were on-site for at least 40 hours for interim; several hours for inventory observation on June 30; at least 40 hours for year-end, and additional hours for the student financial aid. Q-6: Were there any additional billings from the audit firm? If yes, describe nature of services provided and amount. A-6: State s Response: No change. There was an additional billing of $7, in 2018 for a compliance examination of the SC Education Lottery Assistance program and an additional billing in 2017 for an EDA grant compliance testing. Q-7: Did (will) the College enter into any new debt agreements during year? A-7: State s Response: No change. No, the College did not enter into any new debt agreements during the year. Q-8: Are any new debt agreements expected during the term of the audit engagement? A-8: State s Response: No change. No new debt agreements are expected during the term of the audit. Q-9 Has there been a change in accounting personnel during year? A-9: State s Response: No, there have been no changes in accounting personnel during the year. Q-10: Are any changes in accounting personnel expected during the term of the audit engagement (e.g., retirements, adding/deleting positions)? A-10: State s Response: No change. The only anticipated changes in accounting personnel expected is that the Grants Accountant anticipates retiring in November Q-11: Provide the qualifications of TTC s current finance department (e.g., years in current position, years in governmental accounting, CPA, Degreed accountant?). A-11: State s Response: No change. TTC will provide the qualifications of TTC s current financial department upon written request. This information will not be published to our web-site. Q-12: Has there been a change in accounting software during year? A-12: State s response: No change. There has been no change in accounting software during the year. Q-13: Is a change in accounting software expected during the term of the audit contract? A-13: State s Response: No change. TTC is not aware of any expected change in accounting software during the term of the contract. Q-14: Are all accounting functions performed at one location? A-14: State s Response: No change. All accounting functions are located on the Thornley (Main) Campus. Q-15: When are the financial statements of the Foundation available? A-15: State s Response: No change. The Foundation statements are generally available the first week of September.

5 Page 5 of 5 Q-16: In the RFP on pages 13, 19 & 21, the Foundation is discussed. For two of those places, the Foundation is considered a discretely presented component unit but in one place, the Foundation is considered only a related party and the RFP states that there are no component units. Please clarify TTC s position on this for A-16: State s Response: No change. The Foundation is a discretely presented component unit. Q-17: Were a management letter and/or a letter to those charged with governance issued for FY 6/30/18? If yes, please provide copies. A-17: State s Response: No change. We do not anticipate a management letter; but do expect a document to be presented at the Area Commission meeting with the required communication. Q-18: When will the draft of the Schedule of Expenditures of Federal Awards be available? A-18: State s Response: No change. A draft SEFA is prepared at interim; then a final is available for year-end field work Q-19: In the past, what adjustments were made (amounts and nature) from the preliminary SEFA to the final SEFA? A-19: A State s Response: No change. Actual expenditures adjustments were made. Expenditures at March 31, 2018 totaled $40,812,145 and final expenditures as of June 30, 2018 were $46,958,691. No new programs were added for FY2018 on the SEFA.