GATEWAY TECHNICAL COLLEGE DISTRICT BOARD

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2 GATEWAY TECHNICAL COLLEGE DISTRICT BOARD Organizational Meeting July 9, a.m. Kenosha Campus, Pike Creek Center 3520 Avenue, Room 120, Kenosha, Wisconsin CALL TO ORDER OPEN MEETING COMPLIANCE ROLL CALL Todd Battle Ram Bhatia Gary Olsen Scott Pierce Leslie Scherrer Neville Simpson Jenny Trick Roger Zacharias Pamela Zenner-Richards Page 2

3 GATEWAY TECHNICAL COLLEGE DISTRICT BOARD ORGANIZATIONAL MEETING Roll Call Action Information Discussion X OATH OF OFFICE Summary of Item: The following board appointees are required to take the Oath of Office: Gary Olsen R. Scott Pierce Roger Zacharias I,, swear that I will support the Constitution of the United States and the Constitution of the State of Wisconsin, and will faithfully and impartially discharge the duties of the office of Technical College District Board Member for Gateway Technical College to the best of my ability. Page 3

4 CITIZEN COMMENTS The Gateway Technical College District Board has established a limit of thirty minutes for citizen comments. Individuals will be limited to three to five minutes for their comments depending on the number of individuals who wish to address the Board. Citizens wishing to address the Board are to sign up prior to the meeting on the forms provided at the entrance to the meeting room. Page 4

5 GATEWAY TECHNICAL COLLEGE DISTRICT BOARD ORGANIZATIONAL MEETING Roll Call Action Information Discussion X ELECTION OF OFFICERS Summary of Item: The District Board shall hold its annual organizational meeting on the second Monday in July at which it shall elect from among its members a Chairperson, Vice-Chairperson, Secretary and Treasurer. No person may serve as Chairperson for more than two (2) successive annual terms. (Source: Wisconsin Statutes, Section 38.08[3]) Procedure The Board Chair's designee shall conduct the election by soliciting nominations from the membership. In order for a name to be placed in nomination for the above-named offices, a motion and a second are required. The Board Chair's designee will call for the closing of the nominations and the distribution of ballots. The ballots will be tallied by the Board Chair's designee, and the results announced to the full Board. At the conclusion of the elections, the newly elected officers will assume their duties. Staff Designee: Bill Whyte Page 5

6 ELECTION OF OFFICERS Nominations are now in order for the office of: Chairperson _ Nominations are now in order for the office of: Vice Chairperson _ Nominations are now in order for the office of: Secretary Nominations are now in order for the office of: Treasurer Page 6

7 GATEWAY TECHNICAL COLLEGE DISTRICT BOARD Roll Call Action Information Discussion X BID NO STUDENT ADMISSIONS CENTER RENOVATION RACINE BUILDING, RACINE CAMPUS Summary of Item: The College solicited for and received sealed bids from six (6) contractors to provide all labor and materials for the Student Admissions Center Renovation Project, Racine Building, Racine Campus. Administration is recommending the contract to provide all labor and materials required for this project be awarded to: Absolute Construction Enterprises, Inc. Racine, WI For a Contract Value of: $883,046 Architect and Engineering Fees: 90,490 Contingency Fund: 26,000 $999,536 Funding Source: Attachments: FY 12 Capital Fund GO Promissory Notes Series F A, August 2011 Letter of Recommendation for Award of Bid and Tabulation of Bids from Partners In Design Ends Statements and/or Executive Limitations: Section 3 Executive Limitations, Policy 3.5, Financial Condition Staff Liaison: Mark W. Zlevor / John Thielen Top740.docx 06/29/12 Page 7

8 June 21, 2012 Mr. Mark Zlevor Gateway Technical College th Avenue Kenosha, Wisconsin Re: Racine Campus Student Admissions Center Renovation Official Notice No Dear Mr. Zlevor: As you are aware, we received construction bids for the Racine Campus Student Admissions Center Renovation on behalf of Gateway Technical College on Tuesday, June 05, 2012 at the Administration Center on the Kenosha Campus with Judy Braun and John Thielen in attendance on behalf of Gateway, as well as myself present on behalf of Partners in Design Architects. The project was bid with one base bid, four alternate bids, two unit prices as well as an allowance for Per Mar Security Services, as noted below: Base Bid Per Mar Allowance Alternate Bid 1 - Modify Vestibule 101 and 103 Alternate Bid 2 - Remove exterior doors 108B and 156C Alternate Bid 3 - Floor finish in Vestibule 101, 103, 104 & 105 Alternate Bid 4A - Upgrades to existing air handling unit Alternate Bid 4B - Upgrades to existing air handling unit Alternate Bid 4C - Upgrades to existing air handling unit Unit Price No. 1 Spray applied fire protection to columns Unit Price No. 2 Spray applied fire protection to beams The bids we received indicated that the project was over budget by $55, As part of our due diligence process we worked with the two low bidders (Absolute Construction and Riley Construction) to determine some possible Value Engineering options and the cost associated with them. Having reviewed the bids and value engineering options with Mr. Thielen, Mr. Koukari and yourself, Gateway has decided to accept the base bid plus the value engineering options as noted on the attached Value Engineering Form. It should also be noted that you are not accepting any of the alternate bids at this time but reserving the right to award the alternates at a future date should the project budget allow. We are recommending that the College enter into a contract with Absolute Construction Enterprises, Inc to complete the Student Admissions Center Renovation. Page 8

9 June 21, 2012 Based on our bid evaluation and Value Engineering selections, we further recommend that the contract value be $883, Gateway should also budget approximately $88, for architectural and engineering fees as well as budget $2, for reimbursable costs related to the competitive bid process and various approvals and plan review fees associated with the State of Wisconsin. The contract total and fee breakdown is as follows: Contract Value: $883, Base Bid $955, Value Engineering ($ 78,354.00) Architectural Fees: $88, Base Bid Contract Value (Original) $ 81, Alternate Bids (not accepted) $ 7, We further recommend that the balance of the $1M project budget, approximately $26, be held by the college in a contingency fund outside the construction contract for any unforeseen conditions that can arise due to the renovation nature of the project. We are aware of the potential of exposing steel beam columns and beams that may or may not need to be fire protected. The unit prices included in the bid are a direct response to this potential. Should you have any questions regarding our recommendation, please do not hesitate to give me a call. Sincerely, Jeffrey E. Bridleman Page 2 of 2 Page 9

10 Absolute Construction X $955, $6, $18, $4, $5, $18, $21, $31, $ $ X Rasch Construction X $1,039, $6, $14, $6, $11, $18, $26, $50, $35.00 $27.00 X Unit Prices 1 & 2 has a min. charge of $ for each BID TABULATION Official No GTC Racine Campus Student Admissions Center Remodeling Project No.: Bid Date: Tuesday June 5, 2012 Bid Time: 2:00 pm Unit Price Unit Price Addendum No. 1 No Bid Per Mar Alt. Bid Alt. Bid Alt. Bid General Contractor Bond Base Bid Allowance Alt. Bid No.1 Alt. Bid No.2 Alt. Bid No.3 No.4A No.4B No.4C Comments Bane Nelson Camosy Construction Magill Construction X $1,095, $6, $15, $3, $9, $20, $25, $46, $36.30 $27.50 X X $1,033, $6, $14, $7, $8, $19, $21, $32, $37.00 $28.00 X Riley Construction Sackerson Construction Scherrer Construction X $966, $6, $20, $7, Included in Alt. Bid No.1 $18, $22, $44, $48.00 $60.00 X X $978, $6, $14, $6, $5, $20, $28, $49, $50.00 $50.00 X Page 10 The Rockwell Group

11 GATEWAY TECHNICAL COLLEGE DISTRICT BOARD ORGANIZATIONAL MEETING Roll Call Action Information Discussion X APPOINTMENT OF BOARD REPRESENTATIVES Summary of Item: The Gateway Technical College Board Chairperson appoints a Board of Director member and committee members to the Wisconsin Technical College District Boards Association, the Gateway Technical College Foundation Board, and the Association of Community College Trustees. Page 11

12 APPOINTMENT OF BOARD REPRESENTATIVES Wisconsin Technical College District Boards Association Position/Committee Representative Board of Directors two year term Legislative Committee Program Committee R. Zacharias G. Olsen T. Battle L. Scherrer Marketing, Public Relations & Awards S. Deans Human Resources Committee R. Zacharias L. Scherrer Bylaws, Policies & Procedures R. Bhatia N. Simpson Interdistrict/Interagency G. Olsen S. Pierce, P. Zenner-Richards Representative Association of Community College Trustees G. Olsen Gateway Foundation Board R. Bhatia Page 12

13 GATEWAY TECHNICAL COLLEGE DISTRICT BOARD ORGANIZATIONAL MEETING Roll Call Action _X Information Discussion ESTABLISH DATES, TIMES AND LOCATIONS FOR BOARD MEETINGS Summary of Item: At the annual organizational meeting, it is the responsibility of the Board to schedule dates, times and locations for the monthly meetings for the fiscal year. The suggested time is 8:00 a.m. The suggested time for the public hearing on the budget is 7:00 p.m. The following dates should be given consideration in the establishment of Gateway Board meeting dates for Page 13

14 ESTABLISH DATES, TIMES, AND LOCATIONS FOR BOARD MEETINGS GATEWAY BOARDS MONTH BOARD ASSOCIATION ACCT JULY Kenosha Organizational Meeting Barneveld AUGUST SEPTEMBER 16 - Elkhorn 20 Kenosha OCTOBER 18 - Burlington Wisconsin Dells Boston NOVEMBER DECEMBER 15 - Racine 13 - Elkhorn 20 - Graduation JANUARY Kenosha Martin Luther King, Jr. Madison FEBRUARY 21 - imet Legislative Washington DC MARCH 21 - Elkhorn APRIL 18 - Kenosha Not Confirmed Yet MAY JUNE JULY 6 - Budget Hearing - Elkhorn 14 - Graduation 16 - Racine 23 - Foundation Golf Outing 20 - Burlington 8 - Kenosha Organizational Meeting Page 14

15 NEXT MEETING DATE Regular Board meeting - Thursday, August 16, 2012, 8 a.m. Elkhorn ADJOURN Following the organizational meeting, the Gateway Technical College District Board will meet for their retreat. The agenda for the retreat will include the Board s goals and future strategic directions for the college. No action will be taken. Page 15