Mark Dobbins, Maria Eder, Joseph Nejman, Lyndie Schuckert, Gary Suchocki AGENDA. I. Call to Order: Gary Suchocki, President Pro-Tempore Time:

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1 Cuyahoga Heights Schools BOARD OF EDUCATION ORGANIZATIONAL MEETING Wednesday, January 10, :00 p.m. - Bahner-Ray Media Center Cuyahoga Heights High School Revised 1/9/2018 BOARD MEMBERS: Mark Dobbins, Maria Eder, Joseph Nejman, Lyndie Schuckert, Gary Suchocki SUPERINTENDENT: Tom Evans TREASURER: Keith Kallay AGENDA I. Call to Order: Gary Suchocki, President Pro-Tempore Time: II. Administer Oath of Office to Newly-elected Board Members - Treasurer Keith Kallay Mark Dobbins Maria Eder Joseph Nejman I,, do solemnly affirm that I will support the Constitution of the United States, and the Constitution of the State of Ohio; and that I will faithfully and impartially discharge my duties as a Board Member of the Cuyahoga Heights Schools Board of Education in Cuyahoga Heights, Cuyahoga County, Ohio, to the best of my abilities and in accordance with the laws now in effect and hereafter to be enacted, during my continuance in said office and until my successor is elected and qualified. Roll Call 1. Mr. Mark Dobbins 2. Mrs. Maria Eder 3. Mr. Joseph Nejman 4. Mrs. Lyndie Schuckert 5. Mr. Gary Suchocki III. Opening Ceremony A. Pledge of Allegiance B. Welcome Board President Pro-Tempore On behalf of the Board, I would like to welcome all students, staff, parents, and interested community members to tonight s Board of Education meeting. The Board values and encourages public comment on education issues. Anyone having an interest in actions of the Board may participate during the Public Comments portion of the meeting. Please identify yourself on the board sign-in sheet. C. A copy of an unabridged Board agenda is on the table for review. D. Please silence your cell phones during the meeting.

2 IV. Approval of Agenda Motion by Second by V. Election of President for Calendar Year 2018 (O.R.C ) A. Election: Open the floor to nominations for President of the Board for Calendar Year Nomination(s): 1. Nominated by Seconded by (Not required but one or more may be offered) 2. Nominated by Seconded by (Not required but one or more may be offered) 3. Nominated by Seconded by (Not required but one or more may be offered) If there is only one (1) nomination, a Motion to close nominations and instruct the Treasurer to cast a ballot for the nominee is in order. This motion requires a unanimous vote. If this is done, the individual is declared elected to the Office of President and assumes his/her duties at this time. OR If there are multiple nominations (at a point where there are no other nominations), a Motion to close nominations, which requires a two-thirds vote, is in order. If this is done, the President Pro-Tempore shall call for a roll call vote for each individual nominee, beginning with the first one. This procedure continues until a nominee receives a majority vote. At this point, the President Pro-Tempore declares him/her elected to the Office of the President and s/he assumes his/her duties at this time. Motion by Second by Page 2

3 B. Administer Oath of Office to Board President by Treasurer Keith Kallay I,, do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Ohio, and that I will faithfully and impartially discharge my duties as President of the Board of Education of the Cuyahoga Heights Schools, Cuyahoga County, Ohio, to the best of my ability and in accordance with the laws now in effect and hereafter to be enacted during my continuance in said office. VI. Election of Vice-President for Calendar Year 2018 (O.R.C ) A. Election Open the floor to nominations for Vice-President of the Board for Calendar Year Nomination(s): 1. Nominated by Seconded by (Not required but one or more may be offered) 2. Nominated by Seconded by (Not required but one or more may be offered) If there is only one (1) nomination, a motion to close nominations and instruct the Treasurer to cast a ballot for the nominee is in order. This motion requires a unanimous vote. If this is done, the individual is declared elected to the Office of Vice-President. OR If there are multiple nominations (at a point where there are no other nominations), a motion to close nominations, which requires a two-thirds vote, is in order. If this is one, the President shall call for a roll call vote for each individual nominee, beginning with the first one. This procedure continues until a nominee receives a majority vote. At this point, the President declares him/her elected to the Office of the President and s/he assumes his/her duties at this time. Motion by Second by Page 3

4 B. Administer Oath of Office to Board Vice-President by Treasurer Keith Kallay I,, do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Ohio, and that I will faithfully and impartially discharge my duties as Vice-President of the Board of Education of the Cuyahoga Heights Schools, Cuyahoga County, Ohio, to the best of my ability and in accordance with the laws now in effect and hereafter to be enacted during my continuance in said office. VII. Board President Comments VIII. Organizational Meeting Business Organizational Business Resolutions *A. Board Adoption of Bylaws and Policies 1. Motion to adopt Board bylaws as recommended for the Board's own operation. 2. Motion to adopt Board policies as recommended for the operation of the school system. *B Regular Meeting Schedule Motion to set the time, place, and dates for the Board s regular 2018 meetings (O.R.C ), per Attachment A. Page 4

5 *C. Service Fund Motion to establish a Service Fund at $15,000 for calendar year 2018, for the purpose of defraying Board members expenses actually incurred in the performance of their duties. The law allows this fund to be up to $20,000 (O.R.C ). *D. Law Firms Motion to authorize the Superintendent or Treasurer to utilize, at their discretion, the following law firms during the 2018 calendar year: 1. Ennis Britton Co., L.P.A. General Counsel 6000 Lombardo Center, Suite #120 Cleveland, OH or 1717 West Galbraith Road Cincinnati, OH Brindza McIntyre & Seed, LLP Property Tax Assessment and Valuation Challenges 1111 Superior Avenue, Suite 1025 and General Counsel Cleveland, OH Haber Polk Kabat, LLP Litigation 737 Bolivar Road, Suite 4400 Cleveland, OH Weltman, Weinberg & Reis Co., LPA Litigation/Recovery 323 W. Lakeside Avenue, Suite 200 Cleveland, OH Page 5

6 *E. Publication of Record Motion to designate the Cleveland Plain Dealer as the official publication of record for the posting of all legal advertisements for the Cuyahoga Heights Schools. *F. Employment of Personnel and Accepting Resignations Motion to authorize the Superintendent to employ personnel and accept resignations, as needed during calendar year Such employment and resignations will be reviewed by the Board of Education at its next regularly scheduled meeting. *G. Purchasing Agent Motion to appoint the Superintendent as purchasing agent for the District. *H. State and Federal Funds/Grants Motion to authorize the Superintendent and Treasurer to apply for all available state and federal funds and grants. *I. Board and District Spokesperson Motion to appoint the Superintendent as spokesperson for the Board and the School District. Page 6

7 *J. Appointments to Committees or Liaisons in 2018 Motion to approve the following appointments to committees or liaisons as listed: Board Liaisons: Cuyahoga Valley Chamber of Commerce Liaison Legislative Liaison/Delegate OSBA Student Achievement Liaison Tax Abatement Review Liaison Transportation Liaison Athletic Hall of Fame Liaison Communications Forum Valley View Economic Development Liaison Alumni Association Liaison Safety Liaison Board Committees: Finance Committee Audit Review Committee Technology Committee District Committees: BEST Strategic Planning Committee Student Advisory Committee Maria Eder Lyndie Schuckert Joseph Nejman Gary Suchocki Mark Dobbins Mark Dobbins Maria Eder / Mark Dobbins Maria Eder Lyndie Schuckert Mark Dobbins Lyndie Schuckert / Joseph Nejman Mark Dobbins / Joseph Nejman Gary Suchocki / Joseph Nejman Lyndie Schuckert / Mark Dobbins Lyndie Schuckert / Maria Eder *K. School District s Credit Card Limits Motion to set the school district s credit card limits, according to Policy 6423, at $25,000 for the Treasurer and $2,000 for the Maintenance Supervisor for calendar year Page 7

8 *L. Performance Bonds Motion to approve that performance bonds be secured for the Superintendent, the Treasurer, and the Board President, in the amount of $50,000 each, for calendar year 2018 or upon expiration of current bond, if applicable. *M. Investment of Funds It is recommended that the Board of Education authorize the Treasurer to invest interim and inactive funds as prescribed by Ohio Revised Code. *N. Tax Budget It is recommended that the Board of Education: 1. Adopt the Cuyahoga Heights Schools Tax Budget, as found in Attachment B; and 2. Direct the Treasurer to submit the budget to the Cuyahoga County Budget Commission in a timely fashion as prescribed by law. Organizational Meeting Resolutions - Consent Agenda Approval Motion to approve the Organizational Business consent agenda motions as marked above with an asterisk*. Page 8

9 BOARD OF EDUCATION REGULAR MEETING BUSINESS I. CVCC Board Member Appointment Motion to appoint John T. Kurtz, Sr. (President of Kurtz Bros., Inc.) for a one-year term to represent Cuyahoga Heights Schools as a member of the Cuyahoga Valley Career Center Board of Education, effective January 10, 2018 through December 31, II. Comments from Public See Board Policy , Public Participation at Board Meetings III. Treasurer s Business Mr. Keith Kallay Treasurer s Resolutions *A. Minutes 1. Motion to approve the minutes of the regular meeting held December 13, 2017, as found in Attachment #1. *B. Financial Transactions 1. Motion to approve a list of donated equipment from Columbia National Group, as found in Attachment #2. Other Action Page 9

10 B. 2. Motion to approve new vendors to the school district, per W-9 s attached, as found in Attachment #3. Other Action 3. Motion to approve the transfer of $135,000 from the General Fund to the Athletic Fund Sport Activities, to cover expenses exceeding revenues for FY2016 and FY2017. Treasurer s Resolutions - Consent Agenda Approval Motion to approve the Treasurer s Business consent agenda motions as marked above with an asterisk*. Treasurer s Discussions / Comments Page 10

11 IV. Superintendent s Business Mr. Tom Evans Superintendent s Resolutions *A. Personnel 1. Miscellaneous Pay Rates Motion to approve the Miscellaneous Pay Rates schedule, effective January 1, 2018, as updated for employment of various substitutes and as needed staff, as found in Attachment #4. 2. Employment a. Classified Staff Motion to approve the employment of Michelle Schuster as a Cleaning Staff Member, on a one-year limited contract for the school year, effective January 16, 2018, per the adopted Cleaning Staff wage schedule step 2, contingent upon successful completion of the BCI/FBI record checks. b. Supplemental Contracts / Substitutes / As Needed Staff Motion to approve employment of the following individuals in the stipulated positions, contingent upon completion of the BCI/FBI background record checks and proper certification, if applicable: 1) Supplemental Contract for school year, per the adopted wage schedule: Detention Supervisor: Brooke Dragon 2) Substitute Staff for , per the adopted miscellaneous pay rate schedule, effective January 11, 2018: Cafeteria Staff Substitute (hourly as needed ): Jennifer Presot Cleaning Staff Substitute (hourly as needed ): Jordan Meade Bus/Van Driver Substitute (hourly as needed ): David Pescosolido Page 11

12 *B. School District Calendar for Motion to adopt the School District Calendar for the school year as recommended, as found in Attachment #5. Other Action *C. Agreements / Contracts Motion to approve an agreement with Cross Thread Solutions, for interpretation services for a student attending Cuyahoga Heights Schools, at a cost not to exceed $295.75, as found in Attachment #6. Other Action Superintendent s Resolutions - Consent Agenda Approval Motion to approve the Superintendent s Business consent agenda motions as marked above with an asterisk*. Superintendent s Discussions / Comments Page 12

13 V. Board Business Board Resolutions *A. OSBA Consultant Service. Motion to approve participation in the OSBA Legal Assistance Fund Consultant Service, pursuant to ORC Section , provided by the Ohio School Boards Association, for calendar year 2018, at a cost of $250, as found in Attachment #7. *B. Professional Development Motion to approve the following requests to attend professional conferences: Name Conference / Location Date / Time Reg. Fee Mark Dobbins Joseph Nejman Maria Eder Keith Kallay NE Board Member 101, for new board members, Independence Essentials of Financial Management & Administration , OASBO, Columbus NE Board Member 201: Mastering Board Leadership Skills, Rootstown Sat, Jan 27 - Sun, Jan 28, 2018 Feb 7, 8, and March 22, 2018 Sat, Feb. 10, 2018; 9 am-3:45 pm $255 Reg: 375 Lodging: $150 $180 Motion to approve the Board Business consent agenda motions as marked above with an asterisk*. Page 13

14 Board Discussions A. Review of board membership bylaw Conflict of Interest [Attachment #8] B. Newsletter C. Review vendor proposals and possible dates for board member training/retreat Board Committee Reports / Comments Future Agenda Items Page 14

15 VI. Informational Items A. It should be noted that Board of Education members receive their agendas several days prior to the actual meeting. Thus, they have had considerable opportunity to study it, ask questions, etc. B. Notice is hereby given that the Cuyahoga Heights Schools tax budget for fiscal year is available for public inspection in the Office of the Treasurer. C. Upcoming Meetings: 1. Regularly scheduled Board of Education meetings for 2018 will be held on the following dates, at 7:00 p.m. in the Bahner-Ray Media Center, as stipulated at the Organizational Meeting. Upcoming meetings include: Wednesday, January 24, 2018 Wednesday, February 7, 2018 Wednesday, February 28, 2018 VII. Executive Session No action to be taken after Executive Session Time I hereby move that the Board adjourn to executive session, pursuant to: ORC Section (G)(1), for considering the employment of a public employee or official. Reconvene Time: VIII. Adjournment Time Page 15