BENJAMIN LOGAN BOARD OF EDUCATION Organizational Meeting January 5, 2015

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1 BENJAMIN LOGAN BOARD OF EDUCATION Organizational Meeting January 5, 2015 The Benjamin Logan Board of Education met in Special session on Monday, January 5, 2015, in the Benjamin Logan Central Office Board Room at 7:00 PM with the following members answering the Roll Call: Susan Allen, Bill Ramsey, John Stanford, Keith Stoner, and David Willoby. Superintendent Ms. Lytle and Treasurer Mr. Kuehnle were present. The pledge of allegiance was recited. ELECTION OF PRESIDENT Mr. Stoner nominated Bill Ramsey Mr. Stanford moved, seconded by Mrs. Allen to close nominations for President. Roll Call: Stanford, Yes; Allen, Yes; Ramsey, Yes; Stoner, Yes; Willoby, Yes. The oath of president was administered by Mr. Kuehnle to Mr. Ramsey. ELECTION OF VICE PRESIDENT Mr. Stanford nominated Susan Allen Mr. Ramsey moved, seconded by Mr. Stoner to close nominations for Vice President. Roll Call: Ramsey, Yes; Stoner, Yes; Willoby, Yes; Allen, Yes; Stanford, Yes. The oath of vice president was administered by Mr. Kuehnle to Mrs. Allen. SET DATE, TIME, AND LOCATION OF REGULAR MEETINGS Mr. Stoner moved, seconded by Mr. Stanford to establish the time of the regular board meetings on the third Monday of each month at 7:00 PM in the Benjamin Logan Central Office Conference Room. Roll Call: Stoner, Yes; Stanford, Yes; Willoby, Yes; Allen, Yes; Ramsey, Yes. APPOINTMENT OF TREASURER FOR 2015 CALENDAR YEAR Mr. Ramsey moved, seconded by Mrs. Allen to appoint Robert Kuehnle to the position of Treasurer of the Benjamin Logan Local School District for the 2015 calendar year. Roll Call: Ramsey, Yes; Allen, Yes; Stanford, Yes; Stoner, Yes; Willoby, Yes. ESTABLISH SERVICE FUND Mr. Stoner moved, seconded by Mr. Willoby to approve the following resolution. Roll Call: Stoner, Yes; Willoby, Yes; Allen, Yes; Ramsey, Yes; Stanford, Yes. WHEREAS, Amended ORC provides for the setting aside from the general fund a sum not to exceed two dollars ($2.00) for each child enrolled or five thousand dollars ($5,000.00), whichever is greater; such sum of money to be known as the Service Fund to be used in paying the expenses of members of the board actually incurred in the performance of their duties when sent out of the school district. NOW THEREFORE, BE IT RESOLVED that the Board of Education of the Benjamin Logan Local School District does hereby establish a Service Fund. Such fund to be set aside as an account within the General Fund, and there is hereby appropriated for the purpose of said Service Fund, the amount of $5,

2 SET BOARD MEMBER PAY Mr. Stanford moved, seconded by Mr. Stoner to set Board Member pay at $125 (REF: Resolution ) per meeting for a maximum of 24 meetings per year. Roll Call: Stanford, Yes; Stoner, Yes; Willoby, Yes; Allen, Yes; Ramsey, Yes. APPROVE REPRESENTATIVE TO OHIO HI-POINT BOARD OF EDUCATION Mr. Willoby moved, seconded by Mr. Stoner to appoint William Ramsey to the Ohio Hi-Point Career Center Board of Education for a three-year term of office commencing on January 5, Roll Call: Willoby, Yes; Stoner, Yes; Allen, Yes; Ramsey, Yes; Stanford, Yes. WHEREAS, the Ohio Hi-Point Career Center Board of Education is comprised of members appointed by each participating school district board of education in accordance with the Career Center plan submitted to the State Board of Education; WHEREAS, the Benjamin Logan Board of Education is a participating school district board of education entitled to appoint a member to the Ohio Hi-Point Career Center Board of Education; WHEREAS, R.C requires members of the joint vocational school district board of education to have experience as chief financial officers, chief executive officers, human resources managers, or as other business, industry, or career counseling professionals and be qualified to discuss the labor needs of the region with respect to the regional economy; and WHEREAS, R.C requires members of the joint vocational school district board of education to represent the perspectives of employers in the region served by the joint vocational school district and be qualified to consider the state's workforce needs with an understanding of the skills, training, and education needed for current and future employment opportunities in the state; and WHEREAS, the Board prefers to appoint current democratically-elected Board members who meet the qualifications above and desire to serve on both the Board of Education and the Career Center board of education. WHEREAS, the Board determines Mr. William Ramsey has experience in Agricultural and Environmental Systems, Business and Administrative Services, Education and Training, Employability Skills, Manufacturing, and Marketing; and WHEREAS, the Board determines Mr. William Ramsey is qualified to discuss the labor needs of the region with respect to the regional economy; represents the perspectives of employers in the region served by the joint vocational school district and is qualified to consider the state's workforce needs with an understanding of the skills, training, and education needed for current and future employment opportunities in the state; and WHEREAS, R.C requires members of the joint vocational school board to be selected based on the diversity of the employers from the geographical region of the state in which the territory of the joint vocational school district is located represented by the members and requires not less than three-fifths of the members of the board to reside in or be employed within the territory of the joint vocational school district board; WHEREAS, the Superintendent has consulted with the superintendent of the Ohio Hi- Point Career Center to ensure that the appointment of Mr. William Ramsey will satisfy the diversity and three-fifths requirements; NOW, THEREFORE, BE IT RESOLVED that the Benjamin Logan Board of Education appoints Mr. William Ramsey to the Ohio Hi-Point Career Center Board of Education for a three-year term of office commencing on January 5,

3 APPROVE COMMITTEES AND ASSIGN REPRESENTATIVES Mrs. Allen moved, seconded by Mr. Stanford to approve the standing committee assignments for the 2015 calendar year. Roll Call: Allen, Yes; Stanford, Yes; Stoner, Yes; Willoby, Yes; Ramsey, Yes. A) Building, Grounds & Equipment Stanford Stoner B) Curriculum/Technology Willoby Ramsey C) Extracurricular Allen Stanford D) Finance/Personnel Ramsey Allen E) Legislative /Policy Willoby Ramsey F) Public Relations Stoner G) Student Achievement Liaison Stoner H) Transportation Allen Stanford I) Legislative Liaison Willoby STANDING AUTHORIZATIONS Mr. Stoner moved, seconded by Mr. Stanford to adopt the following standing authorizations to allow for efficient financial management and full execution of duties by the Treasurer, President, and Superintendent. Roll Call: Stoner, Yes; Stanford, Yes; Willoby, Yes; Allen, Yes; Ramsey, Yes. A) Advances on Tax Settlements: Authorization for the Treasurer to secure advances on local taxes from the County Auditor when funds are available and payable to the district. B) Investment of Inactive Funds: Authorization for the Treasurer to invest inactive funds at the market rate of return whenever inactive funds are available. C) Payment of Bills: Authorization for the Treasurer to pay all bills within the limits of the appropriations resolution as bills are received and when, if applicable, the merchandise has been received in good condition. D) Borrowing Authority: Authorization for the Treasurer and President to borrow funds, if needed, within the limitations established by state and federal law. E) Purchasing Agent: Authorize the Superintendent to serve as purchasing agent for the district. F) Employment of Personnel: Authorization for the Superintendent to employ such personnel as is needed subject to being presented for Board approval at the next scheduled meeting upon approval by this Board, the employment shall be considered effective as of the date and time of the employee s acceptance of the Superintendent s offer. G) Resignations of Personnel: Authorization for the Superintendent to accept resignations which have been submitted by employees as is needed subject to being presented for Board approval at the next scheduled meeting upon approval by this Board, such resignations shall be considered effective as of the date and time of the Superintendent s acceptance. H) Approve Transfers, Advances, and Appropriation Modifications: Authorize the treasurer to make transfers, advances and modifications to appropriations, as needed. I) Prevailing Wage Coordinator: Authorize Treasurer to serve as prevailing wage coordinator for the school district. 3

4 J) Consulting Service, Construction and Purchasing Contracts: Authorize the Treasurer and Superintendent to enter into consulting service, construction contracts, and purchasing contracts up to the amount allowed by law. K) Suspension Hearing Designee: Appoint Superintendent as designee to handle suspension/expulsion hearings. L) Designate the Superintendent to serve as the representative on the Logan County School Employees Consortium, with the Treasurer designated as the proxy representative. M) Professional meetings release time- authorize the Superintendent or his/her designee to release from regular duties and approve the sending of certified and classified staff to professional meetings or other designated situations. N) Authorization granted to the Superintendent or his/her designee to authorize all extracurricular in-state field trips and to issue bus permits the same during O) Authorize the Treasurer and/or Superintendent to attend professional meetings and to be reimbursed for any expenses incurred as necessary for the execution of their positions. DESIGNATE LOCAL NEWSPAPER Mr. Ramsey moved, seconded by Mr. Willoby to follow Ohio Revised Code, which states that each school district should designate a local newspaper. Therefore, the Bellefontaine Examiner will be designated as our official newspaper. Roll Call: Ramsey, Yes; Willoby, Yes; Allen, Yes; Stanford, Yes; Stoner, Yes. APPOINTMENT OF COORDINATORS Mr. Stoner moved, seconded by Mr. Willoby to appoint the following coordinators. Roll Call: Stoner, Yes; Willoby, Yes; Allen, Yes; Ramsey, Yes; Stanford, Yes. Curriculum Director - Title I (Targeted Assistance), Title II-A (Teacher Quality), Title II-D (Technology), Title V (Innovative Programs), PART B-IDEA (Special Education), Gifted Education Plans, Distance Learning, and AP/Dual Enrollment. Special Education Director Special Education and 504 Plans, and ADA High School Principal Title IX High School Principal & Special Education Director Equal Opportunities Coordinator Superintendent Civil Rights Coordinator Technology Coordinator e-tech Ohio and Erate Building & Grounds Supervisor OSHA Food Service Supervisor Free & Reduced Lunch Verification Officer Education Supervisor Safety Coordinator APPROVE INSURANCE FOR BOARD MEMBERS Mr. Stanford moved, seconded by Mr. Stoner to approve insurance for Board Members on a per-request basis. Board Members will reimburse the district for the cost of this insurance. Roll Call: Stanford, Yes; Stoner, Yes; Willoby, Yes; Allen, Yes; Ramsey, Yes Mr. Ramsey moved, seconded by Mrs. Allen to approve retaining the law firm of Scott, Scriven & Wahoff of Columbus. Roll Call: Ramsey, Yes; Allen, Yes; Stanford, Yes; Stoner, Yes; Willoby, Yes. 4

5 Mr. Stanford moved, seconded by Mr. Stoner to approve retaining the law firm of Squires Patton Boggs of Columbus. Roll Call: Stanford, Yes; Stoner, Yes; Willoby, Yes; Allen, Yes; Ramsey, Yes Mr. Ramsey moved, seconded by Mrs. Allen to approve retaining the law firm of Vorys, Sater, Seymour and Pease LLP of Columbus, Ohio. Roll Call: Ramsey, Yes; Allen, Yes; Stanford, Yes; Stoner, Yes; Willoby, Yes Mr. Stoner moved, seconded by Mr. Willoby to approve retaining the law firm of Wiley Rein LLP of Washington D.C. Roll Call: Stoner, Yes; Willoby, Yes; Allen, Yes; Ramsey, Yes; Stanford, Yes. APPOINT EXPULSION APPEAL HEARING OFFICER Mr. Stanford moved, seconded by Mrs. Allen to appoint Attorney Edward Ostrowski as the Board s designee as Hearing Officer in appeals of student expulsions by the Superintendent or designee. Roll Call: Stanford, Yes; Allen, Yes; Ramsey, Yes; Stoner, Yes; Willoby, Yes. ADJOURNMENT Mr. Stanford moved, seconded by Mr. Ramsey to adjourn the organizational meeting at 7:22 PM. Roll Call: Stanford, Yes; Ramsey, Yes; Stoner, Yes; Willoby, Yes; Allen, Yes. President Attest 5