THREE RIVERS LOCAL BOARD OF EDUCATION ORGANIZATIONAL AND REGULAR MEETING JANUARY 14, 2014

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1 THREE RIVERS LOCAL BOARD OF EDUCATION ORGANIZATIONAL AND REGULAR MEETING JANUARY 14, 2014 The Board of Education of the Three Rivers Local School District met for Organizational and Regular Session at the Board of Education Offices, 401 North Miami Avenue, Cleves, OH The meeting was called to order by the President Pro Tempore, Mr. Tim Wagner at 6:06 p.m. The Treasurer administered the oath of office to Jim Murphy, David Shuey, and Stephanie Stafford Board Member Oath of Office: Constitution of the State of Ohio; and that you will faithfully and impartially discharge your duties as members of the Board of Education of the Three Rivers Local School District, Hamilton County, Ohio, to the best of your ability, and in accordance with the laws now in effect and hereafter to be enacted, during your continuance in said office, and until your successor is elected and qualified. The answer is I will. Jim Murphy Board Member Oath of Office: Constitution of the State of Ohio; and that you will faithfully and impartially discharge your duties as members of the Board of Education of the Three Rivers Local School District, Hamilton County, Ohio, to the best of your ability, and in accordance with the laws now in effect and hereafter to be enacted, during your continuance in said office, and until your successor is elected and qualified. The answer is I will. David Shuey Board Member Oath of Office: Constitution of the State of Ohio; and that you will faithfully and impartially discharge your duties as members of the Board of Education of the Three Rivers Local School District, Hamilton County, Ohio, to the best of your ability, and in accordance with the laws now in effect and hereafter to be enacted, during your continuance in said office, and until your successor is elected and qualified. The answer is I will. Stephanie Stafford Present Five. Mr. Murphy, Mr. Shuey, Ms. Stafford, Mr. Wagner, Ms. Wells. Absent None.

2 In Attendance: Dr. Rhonda Bohannon, Superintendent Ms. Chris Poetter, Treasurer Ms. Patty Blake, Assistant Superintendent Ms. Kate Fenton, Communications Director The President Pro Tempore Mr. Wagner declared that nominations were in order for the office of President of the Three Rivers Local Board of Education. Motion Nomination for President It was moved by Ms. Wells, seconded by Mr. Shuey that Mr. Wagner be elected President of the Three Rivers Local School District. The president pro tempore declared the motion carried. Motion Nominations for Vice President Closed It was moved by Mr. Shuey seconded by Mr. Wagner that Ms. Wells be elected Vice President of the Three Rivers Local School District. The president pro tempore declared the motion carried. The Treasurer administered the oath of office to the Board President and Vice President. Board President Oath of Office: Constitution of the State of Ohio; and that you will faithfully and impartially discharge your duties as the President of the Three Rivers Local School District, Hamilton County, Ohio, to the best of your ability, and in accordance with the laws now in effect and hereafter to be enacted, during your continuance in said office, and until your successor is elected and qualified. The answer is I will. Tim Wagner Vice President Oath of Office: Constitution of the State of Ohio; and that you will faithfully and impartially discharge your duties as the Vice President of the Three Rivers Local School District, Hamilton County, Ohio, to the best of your ability, and in accordance with the laws now in effect and hereafter to be enacted, during your continuance in said office, and until your successor is elected and qualified. The answer is I will. Danette Wells

3 Tim Wagner now presided over the meeting. Motion Approve Meeting Schedule for 2014 It was moved by Mr. Wagner seconded by Ms. Wells to approve the following board of education meeting dates and times for the 2014 calendar year. Meeting Day Date Time Location Organizational /Budget Hearing Tuesday 1/14/2014 6:00 PM Board Office Work Session Tuesday 1/28/2014 6:00 PM Board Office Regular Tuesday 2/11/2014 6:00 PM Board Office Work Session Tuesday 2/25/2014 6:00 PM Board Office Regular Tuesday 3/11/2014 6:00 PM Board Office Work Session Tuesday 3/25/2014 6:00 PM Board Office Regular Tuesday 4/1/2014 6:00 PM Board Office Work Session Tuesday 4/22/2014 6:00 PM Board Office Regular Tuesday 5/13/2014 6:00 PM Board Office Work Session Tuesday 5/27/2014 6:00 PM Board Office Regular Tuesday 6/10/2014 6:00 PM Board Office Work Session Tuesday 6/24/2014 6:00 PM Board Office Regular Tuesday 7/1/2014 6:00 PM Board Office Work Session Tuesday 7/29/2014 6:00 PM Board Office Regular Tuesday 8/12/2014 6:00 PM Board Office Work Session Tuesday 8/26/2014 6:00 PM Board Office Regular Tuesday 9/9/2014 6:00 PM Board Office Work Session Tuesday 9/23/2014 6:00 PM Board Office Regular Tuesday 10/14/2014 6:00 PM Board Office Work Session Tuesday 10/28/2014 6:00 PM Board Office Regular Tuesday 11/4/2014 6:00 PM Board Office Work Session Tuesday 11/18/2014 6:00 PM Board Office Regular Tuesday 12/9/2014 6:00 PM Board Office No Work Session The Board President made the following committee assignments for the 2014 calendar year: Legislative Mr. Shuey was appointed chair. Student Achievement Ms. Stafford was appointed chair.

4 Student Recognition Ms. Wells was appointed chair. Public/Community Announcements Mr. Murphy was appointed chair. Motion Approve Minutes It was moved by Mr. Shuey seconded by Mr. Wagner to approve and dispense with the reading of the minutes for Records Commission Meeting of December 10, 2013 and Regular Meeting of December 10, Presentations A. School Board Recognition Dr. Bohannon announced that January is School Board Recognition Month. She explained many of the roles and responsibilities of board members and thanked them for their service. B. Fields of Dreams Dave Hester, architect, updated the board with the latest plan for the Fields of Dreams Phase II. A presentation of the bid documents will be delivered to the board on January 28, Motion Approve Superintendent Annual Recommendations It was moved by Mr. Shuey, seconded by Ms. Wells to approve the following recommendations of the Superintendent: A. Recommend appointment of Ennis, Roberts, and Fischer Company, LPA for school district legal counsel for calendar year B. Recommend approval of Resolution to participate in Federal Programs Title I, IIA, IID, III, IV, and VI-IDEIA. All funds flow through the Comprehensive Continuous Improvement Plan (CCIP). C. Recommend approval of Superintendent/Designee as representative for 2013 to serve on the Tax Incentive Review Council (TIRC) of the Hamilton County Economic Development Office. D. Recommend approval of Christine Cook Poetter, Treasurer, as the Public Records Officer for E. Recommend approval of Corporate Resolution appointing the Superintendent, Treasurer and Board of Education President as Officers of Three Rivers Local Schools to execute documents during calendar year 2014.

5 Motion Approve Revised Building/Facility Rental Documents It was moved by Mr. Wagner, seconded by Ms. Stafford to approve the revised Building/Facility Rental Application and Regulations per attached. Motion Approve New Statistics Course It was moved by Ms. Wells, seconded by Mr. Murphy to approve a new mathematics course Statistics at Taylor High School. Motion Approve SLO Committee It was moved by Mr. Shuey, seconded by Mr. Wagner to approve the SLO Committee structure and rate of pay per attached. Ayes, Four. Mr. Murphy, Mr. Shuey, Ms. Stafford, Mr. Wagner. Nays, One. Ms. Wells. Motion Approve Superintendent Recommendations It was moved by Ms. Wells, seconded by Ms. Stafford to approve the following recommendations of the Superintendent: I. Recommend approval of adding the following individuals to our Substitute Aide lists for the remainder of the school year pending background checks and proper certification: John Begley Tracy Leppert J. Recommend approval of hiring John Begley as an Educational Aide Crossing Guard effective January 15, 2014 pending background checks and proper certification. One hour per day, Step 1 K. Recommend approval of Lisa Duwell, Speech Pathologist, providing speech services to a student attending Children s Home effective December 1, 2013, for the remainder of the school year. One (1) hour per week at $25.00 per hour. L. Recommend approval of Chelsea Blazer as a Home Instruction Tutor effective December 20, 2013 for the remainder of the school year at $25.00 per hour. M. Recommend approval of Beth Neyer as a Home Instruction Tutor effective January 8, 2014 for the remainder of the school year at $25.00 per hour. N. Recommend approval of hiring Judy Holter as a Special Education Consultant for three (3) days at $ per day effective January 2, 2014, for the remainder of the school year.

6 O. Recommend approval of the following student workers to assist with building and facility use for the school year pending work permit $7.95 per hour (minimum wage). Alex Herges retroactive to January 1, 2014 Adam Bailey David Pittman P. Recommend acceptance of Resignation letter from Regina Bergmann, Educational Aide Crossing Guard, effective January 1, Q. Recommend approval of pest control contract with Valley Termite & Pest Control per attached. Motion Approve ThyssenKrupp Elevator Maintenance Contract It was moved by Mr. Wagner, seconded by Mr. Murphy to approve the elevator maintenance contract with ThyssenKrupp Elevator Americas per attached. Motion Approve Express Services Contract It was moved by Mr. Shuey, seconded by Mr. Wagner to approve the contract with Express Services, Inc. for Educational Aides at ROST School and other off campus sites for Three Rivers students placed at these facilities per attached. Motion Approve Treasurer Recommendations It was moved by Mr. Wagner, seconded by Ms. Stafford to approve the following recommendations of the Treasurer: A. Recommend approval of the December Board Financial Report, Investments, Monthly Invoices and Monthly Bank Reconciliations per attached. B. Recommend approval of a Resolution Requesting the County Auditor to make Advance Payments of Taxes Pursuant to Ohio Revised Code per attached resolution. C. Recommend approval of Fidelity Bonds for the Board of Education President and Superintendent for one year in the amount of $20, and for the Treasurer in the amount of $50, D. Recommend approval of establishing a board service fund for calendar year 2014 not to exceed $20,

7 Motion Approve Donations to Three Rivers Schools It was moved by Ms. Wells, seconded by Mr. Wagner to approve the acceptance of the following donations to Three Rivers Schools: Amount Donor Purpose $50 Heister Insurance Agency in memory of Fields of Dreams Loraine Relly $105 Michelle Bates, Melanie Disney and Jacinda Wickman Fields of Dreams Announcements Dr. Bohannon announced the Neon Moon Concert will take place on January 25, 2014 and benefit the Fields of Dreams. The Kiwanis Spring Fling will take place on February 21, Budget Hearing The Treasurer explained the Tax Budget process to the Board and the status of the bond retirement fund. Motion Approve Tax Budget It was moved by Mr. Wagner, seconded by Ms. Murphy to adopt the tax budget as presented for fiscal year Hearing of the Public Mr. Al Lang spoke of the importance of the Three Rivers Local School District "brand." He asked that the board continue to look forward and welcome all residents of Three Rivers Local School District, not just those attending the school at the new campus. Old Business Dr. Bohannon gave each board member a copy of the homework policy for review and discussion at the January 28, 2014 work session. Ms. Wells asked about building security and suggested this be discussed at the January 28, 2014 work session.

8 New Business Mr. Wagner discussed the order of voting on motions. Ms. Stafford suggested a board member be present at all council and community meetings. Kate Fenton will give a list of these meetings to the board. Mr. Murphy attended the athletic booster meeting. The boosters have engaged a consultant to help with fundraising. Mr. Murphy asked that the board consider allowing the boosters to administer the naming rights of our athletic facilities. This will be discussed further at the work session on January 28, Motion Executive Session It was moved by Mr. Wagner, seconded by Ms. Wells for the board to go into executive session for the purpose of the sale of public property. Time In: 7:50 p.m. Motion Leave Executive Session It was moved by Mr. Wagner, seconded by Ms. Wells for the board to leave executive session. Time Out: 8:17 p.m. Motion Adjournment Mr. Wagner declared the meeting adjourned at 8:17 p.m. President, Three Rivers Board of Education Attest: Treasurer, Board of Education