PLEASANT VALLEY COMMUNITY SCHOOL DISTRICT Bettendorf, LeClaire, Riverdale UNOFFICIAL MINUTES

Transcription

1 PLEASANT VALLEY COMMUNITY SCHOOL DISTRICT Bettendorf, LeClaire, Riverdale UNOFFICIAL MINUTES BOARD OF EDUCATION, REGULAR MEETING, BELMONT ADMINISTRATION CENTER Monday, September 23, :00 P.M. C.D.S.T. Regular meeting was called to order at 6:00 p.m. by President Dayman. MEMBERS PRESENT: Archer, Bullock, Dayman, Isbell, Paulsen, Witters. Absent: Dohmen. Also present: Jim Spelhaug, Christine Harvey, Mike Clingingsmith, Brian Strusz, Sheri Coder, Stephanie Seier, Ken Brockhouse, State Senator Roby Smith, Darin Oberhart, Judy Hartig, Terri Applegate, Jacqueline Stepaniak and others. AGENDA APPROVED: Motion by Bullock, second by Witters to approve the agenda as presented. All ayes. Motion carried. COMMUNICATIONS: President Dayman welcomed everyone present. She and Director Archer thanked the district and board for the pleasure and privilege of serving as board representatives. Senator Smith thanked board members for their willingness to serve. The retiring board was adjourned. The secretary read the election qualifications for the newly elected directors: Chris Cournoyer, Director District 1, Heather Witters, Director District 2, Nikhil Wagle, Director District 3, Pamela Paulsen, Director District 6, and Jean Dickson, Director District 7. The Oath of Office was administered to the newly elected directors by the secretary. The Board of Education was convened with Bullock, Cournoyer, Dickson, Isbell, Paulsen, Wagle and Witters present. Absent None. Election of officers was held. Heather Witters was elected President with a unanimous vote. Joe Bullock was elected Vice President with ballots cast by Cournoyer, Dickson, Isbell, and Witters. The Oath of Office was administered to President Witters and Vice President Bullock by the secretary. CONSENT AGENDA: Motion by Paulsen, second by Isbell that the consent agenda be approved as presented. All ayes. Motion carried. The consent agenda consists of the correction in the step/lane advancement schedule for Jamie Homb, the resignation of Patti Sorensen as a special education aide at Hopewell, the regular employment of Shelly Roys as a special education aide at Cody, the probationary employment of Diana Bleeker as a special education aide, Janlyn Sarver as a special education aide and Carol Ward as a library aide all at Cody, and the extra-curricular add of Stu Ware as a sophomore football coach; five open enrollment applications in for all from Bettendorf schools; the appointment of Stephanie Judkins as District Child Abuse Investigator, Darren Erickson as Alternate, and Jim Sweeney as Outside Investigator; and the following resolutions to comply with the district s requirements for appointments normally handled in the Board of Directors Annual Meeting: Be it resolved that the Board President, Board Secretary, Treasurer, Chief Financial Officer and Superintendent be authorized to sign warrants authorized by the Chief Financial Officer to be drawn upon the accounts maintained at Blackhawk Bank, LeClaire, Iowa. Be it resolved that the Board President, Board Secretary, Treasurer, Chief Financial Officer and Superintendent be authorized to sign warrants authorized by the Chief Financial Officer to be drawn upon the accounts maintained at Valley State Bank, Eldridge, Iowa. Appointments of Treasurer and Secretary:

2 Joyce Bauwens is appointed as Treasurer of the Pleasant Valley Community School District for a one year term. The term will begin September 24, 2013, and end September 30, Christine Harvey is appointed as Secretary of the Pleasant Valley Community School District for a one year term. The term will begin September 24, 2013, and end September 30, Secretary and Treasurer will be bonded in the amount of $10,000 as per Code of Iowa, Section Appointment of Lane & Waterman as District Legal Counsel. The Oath of Office was administered to the board secretary by the president. EXPENSES APPROVED: Motion by Bullock, second by Paulsen that General Fund warrants be issued in the total amount of $334, in Motion by Isbell, second by Bullock that Nutrition Fund warrants be issued in the total amount of $56, in Motion by Paulsen, second by Isbell that Elementary/Junior High Activity Fund warrants be issued in the total amount of $1, in Motion by Isbell, second by Paulsen that High School Activity Fund warrants be issued in the total amount of $32, in Motion by Paulsen, second by Bullock that Management Fund warrants be issued in the total amount of $248, in Motion by Wagle, second by Bullock that PPEL Fund warrants be issued in the total amount of $167, in Motion by Dickson, second by Cournoyer that Capital Projects Fund warrants be issued in the total amount of $942, in Motion by Paulsen, second by Wagle that Trust Fund warrants be issued in the total amount of $1, in PROFESSIONAL LEARNING COMMITTEES (PLC) AND COLLABORATION TIME: Sheri Coder, Director of Literacy/Elementary Curriculum, presented a Power Point outlining the professional development work from previous years and updated the board on current work within the district s professional learning community (PLC) model. All Pleasant Valley faculty has a minimum of one hour/week for collaboration with their grade-level or department colleagues to work together to improve student learning. This PLC model operates under the assumption that the key to improved learning for students is continuous, job-embedded, collaborative learning and work for educators. Dr. Spelhaug thanked the state leaders and the Governor for the enhanced school reform piece. He added there will be funding to support the reform within the next three years for all districts in the state. UPDATE OF FIVE YEAR CAPITAL PROJECTS: Dr. Spelhaug reviewed with the board past, current, and projected enrollment numbers especially focusing on elementary enrollment. The projections do not seem to provide an argument in favor of starting a new elementary addition this summer. This conclusion is based on analysis of enrollment using historic growth factors. It does not factor in an enrollment surge. The question becomes is there an argument to proceed with a north end remodel in anticipation of a future addition? At the next board meeting, the financial aspects and the timing of additions will be discussed. At previous meetings, the board has reviewed the advantages (lower interest rate) to borrowing against PPEL (Physical Plant and Equipment Levy) funds as it explores ways the district can prepare for the continued growth

3 it is experiencing. It has discussed holding a special election in February to extend the district s PPEL (Physical Plant and Equipment Levy) as well as the ISL (Instructional Support Levy) for an additional 10 years past the current expiration dates (2017 and 2018). The Board has also previously viewed and discussed a schematic and cost estimates for a junior high project. SELECTION OF DELEGATE TO IOWA ASSOCIATION OF SCHOOL BOARDS DELEGATE ASSEMBLY: The Annual Meeting of the Iowa Association of School Boards Delegate Assembly will be held Wednesday, November 20 at Veterans Memorial Auditorium. IASB bylaws give each member school district a delegate who casts the district s vote(s) on issues before the Delegate Assembly. Motion by Paulsen, second by Bullock to approve Heather Witters as the board s representative to the Delegate Assembly in Des Moines on November 20, Roll call vote. Ayes Paulsen, Wagle, Witters, Bullock, Cournoyer, Dickson, Isbell. Nays none. Motion carried. LECLAIRE TIF DISCUSSION: With the possibility of LeClaire City Council discussing the future of its TIF policy in upcoming meetings, Dr. Spelhaug shared the following draft letter stating the district s position with regard to LeClaire TIFs.

4 District resident Ken Brockhouse expressed his concerns with the City of LeClaire s TIF practices. LeClaire City Council members Judy Hartig and Terri Applegate also discussed the need for TIF reform. Motion by Dickson, second by Isbell that the board approve the letter to LeClaire City Council as discussed. Roll call vote: Ayes Dickson, Isbell, Paulsen, Wagle, Witters, Bullock, Cournoyer. Nays none. Motion carried. MONTHLY FINANCIAL REPORTS: Mr. Clingingsmith presented the monthly financial reports for June, July and August, Through June general fund revenue totaled $37,061,935 and expenses totaled $36,449,117. The fund balance in the General Fund at June 30, 3013 was $3,802,089. (June 30 is the end of the school district s fiscal year.) Through July general fund revenue totaled $393,047 and expenses totaled $868,906. The fund balance in the General Fund at July 31, 2013 was $3,326,230. Through August general fund revenue totaled $638,397 and expenses totaled $1,999,795. The fund balance in the General Fund at August 31, 2013 was $2,440,691. He also presented reports on the Management, PPEL, Capital Projects, Debt Service, Nutrition, Internal Service, and Activity Funds. There were no significant variances from projections in the financial reports.

5 Motion by Bullock, second by Paulsen that the board accept the monthly financial reports for June, July and August as presented. Roll call vote. Ayes Bullock, Cournoyer, Dickson, Isbell, Paulsen, Wagle, Witters. Nays none. Motion carried. MEETING ADJOURNED: The meeting adjourned at 8:15 p.m. FUTURE DATES: Monday, October 14, :00 p.m. Regular Board Meeting, Belmont Administration Office, 525 Belmont Road, Bettendorf, IA OPEN ENROLLMENT Open Enrollment is the process by which a parent or guardian residing in an Iowa school district may enroll their child into a public school district other than the one in which they reside. The deadline for filing an Open Enrollment Application for students in grades 1-12 is March 1 st prior to the school year of requested attendance. The deadline for filing an open enrollment request for an incoming kindergarten child is September 1 st of the year open enrollment is first requested. For more information on Open Enrollment, please visit the district website at or call Kelly Hatler, hatlerk@pleasval.k12.ia.us at the Administration Center at (563)