REPUBLIC COUNTY UNIFIED SCHOOL DISTRICT #109 BOARD OF EDUCATION UNOFFICIAL MINUTES

Transcription

1 REPUBLIC COUNTY UNIFIED SCHOOL DISTRICT #109 BOARD OF EDUCATION UNOFFICIAL MINUTES MONDAY, JULY 10, 2017 Administration Office The regular organizational meeting of the Board of Education, Republic County Unified School District No. 109 was held at the administration office July 10, Board members present: Kevin Milner, Daryl Rieke, Clay Siemsen, Brian McCartney, Loisann Brown, Chris Pachta and Clay Aurand. Also present were Board Clerk Darice Wilkinson and Superintendent Mike Couch. Other guests present as registered. The meeting was called to order by Clay Siemsen at 7:30 p.m. Additions/Approval of Agenda. Clay Siemsen added two more appointments to consent item #9-19. Appoint Teresa Valek as Civil Rights Data Collection Coordinator for and 20. Appoint the Superintendent as the Foster Care Representative for Daryl Rieke moved to approve the agenda as amended. Motion seconded by Loisann Brown. Motion carried 7-0. Election and Appointment of Officers. Loisann Brown moved to nominate Clay Siemsen for President and nomination was seconded by Brian McCartney. Chris Pachta moved that nominations cease and cast a unanimous ballot for Clay Siemsen. Kevin Milner seconded. Motion carried 6-1. (Clay Siemsen abstained) Daryl Rieke moved to nominate Brian McCartney for Vice President and Clay Aurand seconded. No other nominations were made. Motion carried 7-0. Approval of Payment of Claims. Superintendent Couch went over the bills. A motion was made by Loisann Brown and seconded by Chris Pachta to approve the payment of claims for $249, Motion carried 7-0. Approval of Consent Agenda. Motion was made by Brian McCartney and seconded by Daryl Rieke to approve the consent agenda items as amended and follows: 1. Approved BOE Minutes of June 12, Approved Resolution to rescind all Board Policies and Adopt all Current Written Policies for the school year. 3. Approved GAAP Waiver Resolution to waive Generally Accepted Accounting Principles due to Kansas Cash Basis Law, KSA a. for the school year. 4. Approved-Resolutions to Establish Petty Cash Fund Limits for District Office-$1500, Republic County Jr/Sr High School-$1250 and East Elementary-$ Approved the Resolution to Authorize Early Payment of Claims. 6. Approved the Resolution to Destroy Outdated Records from the school year for USD 109 and financial records from any years prior to and to continue to purge past employee files. 7. Approved the Resolutions Authorizing Building Activity Funds at Republic County Jr. Sr. High School and East Elementary school. 8. Approved Resolution to Establish Home Rule by Board of Education

2 9. Approved other Board Appointments as recommended for the School Year. The appointments are as follows: Appointed Darice Wilkinson as Board Clerk, and Teresa Valek, District Treasurer. Designated Principals Alan Sheets and Katie Struebing, Superintendent Michael Couch, and Activities Director Brad Couture as Truancy Officers for the school year. Designated Principals Alan Sheets and Katie Struebing, Superintendent Michael Couch, and Activities Director Brad Couture as the Administrative Staff Empowered with the Authority to Suspend or Expel Students. Appointed Teresa Valek as Determining Officer for free and reduced price lunch applications and the Food Service Representative. Appointed Superintendent Michael Couch as Hearing Officer for Free and Reduced Lunch Applications. Designated Superintendent Michael Couch as District Representative for all Federal Programs for the school year. Appointed Board Clerk Darice Wilkinson as District KPERS Representative for the school year. Appoint the Building Accounting Secretaries Sheri Hoops and Carol Monsanto as Building Account Fund Treasurers with Principals Alan Sheets and Katie Struebing, Board Clerk Darice Wilkinson and Board Treasurer Resi Valek as Alternative Account Fund Treasurers. Appointed Marlea James as School District Attorney. Designated Belleville Telescope as the Official District Newspaper. Designated KREP Radio Station of Belleville as the Official Radio Station. Appointed the Superintendent Michael Couch as the Freedom of Information Officer. Appointed the Board Clerk Darice Wilkinson as Custodian of Records. Appointed Respective Building Principals Alan Sheets and Katie Struebing as Homeless Children Coordinators. Appointed KASB as Legal Counsel. Designated Superintendent Michael Couch as the Compliance Coordinator for Federal Anti- Discrimination Laws including Title VI, Title VII, Title IX and Section 504 (ADA). Appointed Astra Bank the Official Depository for USD 109-School District Funds and all other Belleville Banks as Depositories for the School Year. Appointed Craig Allen as District Transportation Director Appointed Teresa Valek as Civil Rights Data Collection Coordinator Appointed the Superintendent as Foster Care Representative 10. Approved 1,116 hour School Year for Approved State Mileage Rate of $.535/mile for Approved the 2018 Child and Nutrition Program Agreement and Building Wellness Policies 13. Approved Donations totaling $ designated for the Marching Buffs and the Summer Food Program 14. Acknowledged the Thank You from Lynett Percell Motion carried 7-0. (Resolutions to be attached to official minutes) Comments of Republic County U.S.D. #109 Patrons. There were no patrons present. Board Member Items: Board goals were reviewed and amended. The goals will be updated as discussed and presented for final approval at the August board meeting.

3 Administrative Reports: Mike Couch gave his administrative report. Items noted are as follows: Discussed various Summer projects Fence work was scheduled to begin this week Ground work has been started for better weed control Greenhouse is nearing completion LCNCK Review to be held on the 20 th New staff In-services set for start of school Para Training to be held before school starts Meeting with McCownGordon prior to community meeting Slide show of summer projects was presented Business Items and Reports: 1. Resolution to establish Board Meeting dates for the school year. December 2017 and July 2018 meeting dates were discussed. Loisann Brown made a motion to approve the dates as discussed with the meeting in December to begin at 8:15 p.m. on December 11 and the July meeting to be held July 16 (third Monday) and to approve the board meeting resolution with these changes noted. Chris Pachta seconded the motion. Motion carried Credit Card Resolution allowing increase of limit for each account to $7500. Motion was made by Chris Pachta to adopt the credit card resolution allowing for the increase limit to $7500 from $5000 for each account. Motion seconded by Daryl Rieke. Motion carried Board Committee Positions: Daryl Rieke made a motion to approve that the committees remain as listed from previous year. Clay Aurand seconded the motion. Motion carried 7-0. Curriculum Clay Aurand, Daryl Rieke Policy Brian McCartney, Kevin Milner Budget Chris Pachta, Daryl Rieke Negotiations Kevin Milner, Clay Siemsen Technology Loisann Brown, Chris Pachta Facilities Clay Siemsen, Loisann Brown, Brian McCartney Legislative Kevin Milner, Clay Aurand 4. Trash Services for Chris Pachta made a motion to accept the low bid of $249/month from Durflinger Disposal for service from August 1, 2017 to July 31, Brian McCartney seconded the motion. Motion carried Republic County Health Department Service Contract for A motion was made by Brian McCartney to approve the contract with the Republic Count Health Department for services for the school year. Chris Pachta seconded the motion. Motion carried Teacher Negotiation.. A motion was made by Chris Pachta and seconded by Loisann Brown to approve the $790 increase in base for certified instructional staff and to cover the increase in cost of a single health and dental plan. Motion carried 7-0.

4 7. Financial Review of Fiscal Year Final end of year transfers were discussed. The unencumbered cash balance report for July 1, 2017, was presented to the board as required by the state. 8. Bond Discussion. Mr. Couch noted that the Community Facility Committee will meet next Tuesday, July 18, at the Jr. Sr. High School Library at 6:30 p.m. He recommended that the board meet as soon as possible afterwards to discuss recommendations from the committee. It was the consensus of the board to hold a special board meeting on July 20 at 7:30 p.m. 9. Blue Cross Blue Shield Employee Assistance Program Discussion/Approval. The superintendent discussed an Employee Assistance Program being offered through Blue Cross Blue Shield and recommended a one year trial of the 3 visit model at a cost of $2.22/month/employee. A motion was made by Kevin Milner and seconded by Loisann Brown to approve the Employee Assistance Program as recommended for the plan year. Motion carried Executive Session for Discussion of Non-Elected Personnel. Motion was made by Chris Pachta and seconded by Kevin Milner to go into executive session to discuss wages and positions pursuant to non-elected personnel exception under KOMA and the open meeting will resume in the board room at 10:30 p.m. 10:00 p.m. The board and superintendent entered executive session. 10:30 p.m. The board and superintendent returned to open session. Motion was made by Daryl Rieke and seconded by Clay Aurand to go into executive session to discuss wages and positions pursuant to non-elected personnel exception under KOMA and the open meeting will resume in the board room at 10:46 p.m 10:31 p.m. The board and superintendent entered executive session. 10:46 p.m. The board and superintendent returned to open session. Classified Staff Hourly Wages and Benefits and Other Staff Recommendations Loisann Brown made a motion to approve the classified staff hourly wages and benefits for as presented. Chris Pachta seconded the motion. Motion carried 7-0. (Hourly wages and benefits approved will be attached to official minutes) Superintendent, Principals, Tech Director, Maintenance/Transportation Director and Board Clerk Salaries and Benefits. Chris Pachta made a motion to approve the salaries and benefits for the superintendent, principals, maintenance/transportation director, tech director and board clerk for as presented. Motion carried 7-0. (Salaries/Benefits approved will be attached to official minutes) New Hires. Daryl Rieke made a motion to approve a work agreement for Amber Rogers for a full time position as half time accompanist and half time paraeducator. Motion seconded by Brian McCartney. Motion carried 7-0. Loisann Brown made a motion to approve a work agreement for Ashley Nutsch as Junior High Assistant Volleyball coach. Motion seconded by Chris Pachta.

5 Adjournment: Daryl Rieke made a motion to adjourn, seconded by Chris Pachta. Motion carried 7-0. Meeting adjourned at 10:51 p.m. USD 109 Board Clerk Date USD 109 Board President