UNIFIED SCHOOL DISTRICT #377 REGULAR MEETING JULY 13, :30 PM, CENTRAL OFFICE EFFINGHAM, KS

Transcription

1 UNIFIED SCHOOL DISTRICT #377 REGULAR MEETING JULY 13, :30 PM, CENTRAL OFFICE EFFINGHAM, KS Members Present Members Absent Others Present Call to Order Approval of Agenda Elections Barbara Chapman, Tana Hoffman, Patrick Kearney, Nancy Keith, Jeff Martin, Steve Meeks, and Stephanie Moore None Superintendent Steve Wiseman, Principal Deanna Scherer, Duane Feldkamp, Judi Servaes, Charlie Servaes, Mike Wessel, Kathy Baker, Judy Chalfant, Katie Vollmer, Morgan Vollmer, Dennis Schwarzer, Jeff Henning, Mary Olmstead, Kim Myers, Dana Wagner, Laura Keith, Kathy Damon, and Ryan Falk, Globe. The meeting was called to order at 6:30 pm by Jeff Martin. Motion by Hoffman, seconded by Keith, to approve the agenda as presented. Motion passed 7-0. Keith nominated Martin for President. Nomination seconded by Kearney. Motion passed 6-1 (Martin abstained). Kearney nominated Hoffman for Vice President. Nomination seconded by Keith. Motion passed 7-0. Hoffman moved to appoint Megan Gracey as Board Clerk, Kathy Enzbrenner as Deputy Clerk, and Stephen Caplinger as Treasurer. Motion seconded by Keith. Motion passed 7-0. Meeks moved to appoint Larry Mears, of Larry R. Mears, Chartered, as the School Attorney. Motion seconded by Chapman. Motion passed 7-0. Hearing of Audience Several audience members voiced their concerns on the possibility of outsourcing transportation. The Board emphasized that it was only presented as a possibility and no further action has been taken on the subject. The bus drivers will be invited to be a part of the discussion if/when more action is pursued.

2 Approval of Consent Agenda Motion by Hoffman to approve the consent agenda as amended. Seconded by Keith. Motion passed 6-1 (Moore abstained). The consent agenda included the following: Minutes of the June 13, 2016 meeting Treasurer s report for June 2016 JSH activity reports for June 2016, Budget Summary of Funds for June 2016, Cash Summary Report for June 2016, bills and claims in the amount of $277,726.03, the VISA bill. Approval of new teacher placements on salary schedule Battle, Patrick MS, Step 17 Courter, Paul BS, Step 1 Hoffman, Hannah BS, Step 4 Howard, Paige BS, Step 1 Linscott, Gentry MS, Step 2 Smith, Krisha BS, Step 3 Watkins, Steffenee BS + 15, Step 14 Acceptance of gifts and grants: $51 anonymous donations for past yearbook sold during Alumni weekend Applications of non-resident students Applications of out-of-district school attendance and transportation requests Food Service Code of Conduct Approval of Appointments/Designations as follows: *Insurance /Risk Management Consultant Tom McGuire, CBIZ *Health Insurance Representative - Mrs. Gracey, Board Clerk *KPERS Agent (K.S.A (6)) Mrs. Gracey, Board Clerk *District Purchasing Agent Superintendent Wiseman *Food Service Program Rep - Mrs. Theresa Cattrell *Authorized representative to apply for and process federal funds - Mrs. Gracey, Mr. Wiseman *Compliance Coordinator for Federal Anti-Discrimination Law Title VI prohibiting discrimination based on race, color or national origin in programs or activities which receive Federal Financial Assistance - Mr. Wiseman & Mr. Joshua Snyder, Elementary Asst. Principal *Compliance Coordinator for Federal Anti-Discrimination Law Title VII prohibiting employment discrimination based on race, color, religion, sex and national origin - Mr. Wiseman, Superintendent & Mr. Joshua Snyder, Elementary Asst. Principal *Compliance Coordinator for Federal Anti-Discrimination Law Title IX which requires gender equity for boys and girls in every educational program that receives Federal Funding - Mr. Wiseman, Superintendent & Mr. Joshua Snyder, Elementary Asst. Principal *Compliance Coordinator for Section 504 of the Americans with Disabilities Act (ADA) designed to protect the rights of individuals with disabilities in programs and activities that receive Federal financial assistance and which also requires a school district to provide free appropriate public education (FAPE) to each qualified student with a disability including the provision of regular or special education - Mr. Wiseman, Superintendent & Mr. Joshua Snyder, Elementary Asst. Principal

3 Approval of Consent Agenda (continued) Adoption of Resolutions as follows: Establishment of 1,116 hour school term Use of signature stamps President, Board Treasurer, Superintendent, Principals, and Athletic Director Rescind policy statements and adopt current board policies Representatives to make advance payment of claims Mrs. Gracey, Board Clerk and Mr. Wiseman, Superintendent Establishment of Elementary Activity Fund Establishment of Junior-Senior High Activity Fund Adopt the Annual Waiver of Requirements for GAAP Resolution Establishment of Home Rule Authority Establishment of Regular Meeting Dates Meetings to be held in the Central Office (or at a location designated by the published agenda) on the second Monday of the month. Start time is 6:30 pm, with the August budget hearing at 6:15 pm. Establishment of Mileage Reimbursement Rate same as state rate Establishment of Substitute Teacher Pay Rate $90/day for District substitute teachers Annual Asbestos Declaration Designation of Freedom of Information Officer Mrs. Gracey Designation of Custodian of Records Mrs. Gracey Designation of Official School Newspaper Atchison Globe Establish Petty Cash Accounts and designate individuals responsible Elementary Responsible - Elementary Principal Jr/Sr High Responsible - JR/SR High Principal District Office Responsible Superintendent Designation of Inclement Weather Makeup Days May 30, 2017, May 31, 2017, and June 1, 2017 Designation of Attendance Officers Elementary Mrs. McMillan and Mr. Snyder Junior/Senior High Mrs. Scherer & Mr. Wallisch Designation of District Hearing Officer Mr. Wiseman Designation of District Coordinator for Homeless Children Mr. Wiseman and Mr. Snyder Hearing Officer for Free/Reduced Meal Application Appeals Mr. Wiseman District Hearing Officer for Free Textbooks Mr. Wiseman and the Board President Establishment of Meal Allowance Policy (Policy GAN_R) Breakfast $5.25, Lunch $8.00, Dinner $11.00 One Day Maximum $24.25 Disposal of Surplus Property Disposition of items with a collective value of more than $10,000 shall be listed and provided to the Board of Education. When specific items have been identified as surplus, the business office will arrange for the disposition of such surplus articles. Building administrators shall report to the business office any items identified as surplus property. Any items having no value, or value less than $500 and not included in annual inventories of real property, shall be disposed of as

4 Approval of Consent Agenda (continued) deemed appropriate at the discretion of the superintendent s designee. Disallow pledging of first and second mortgages for security of deposit of district funds. Approve Exchange National Bank & Trust as the Designated Depository of Funds Review and Acceptance of Organizational Documents as follows: Organizational Chart Annual Notice to Parents and Students of Rights Under the Family Educational Rights and Privacy Act Immunization policies (K.S.A et seq) Graduation requirements (QPA Regulations ) District insurance schedule Use of facility policy KG Unencumbered cash balances report 7/1/2016 Bank signature card authorizations District tax exempt certificate Accept correspondences and reports as follows: Keystone Superintendents agenda 7/12/16 Keystone Availability of Service Notice Title I Allocations (USD 377 $104,872) Kindergarten in Kansas Jason Flatt Youth Suicide Awareness Act Notice Other consent approvals as follows: Renewal of Lifetouch contract for school pictures Appoint Board Member Representatives Board members were selected for district committees as follows for the school year. Keystone Learning Services Board Rep.. Barbara Chapman Keystone Learning Services Board Alternate Nancy Keith Insurance Committee (2).. Tana Hoffman, Steve Meeks Negotiations Team (2)..Pat Kearney, Jeff Martin KASB Government Relations (1). Nancy Keith Classified Salary (2).Steve Meeks, Stephanie Moore Centennial Scholarship....Stephanie Moore Centennial Scholarship Alternate.Jeff Martin ACCHS Alumni Foundation (2 Year Appt.)...Nancy Keith ACCHS Alumni Foundation alternate.....pat Kearney Schools for Quality Education Board Rep...Nancy Keith Motion by Hoffman to approve board member committee assignments and appointments as presented. Seconded by Kearney. Motion passed 7-0.

5 Leadership Reports Mrs. Gracey reported on the end of year transfers that were made to close out the FY2016 budget. She also stated that the budget software was just released by the State, so the budget publication is not available to review. Mr. Wiseman gave a presentation on the new accreditation model. He stated that the proposed special education assessments increased by $100,000 for the whole co-op, which calculated to a $2,479 decrease for USD 377. Motion by Martin, seconded by Hoffman, to support the Keystone assessment model for the upcoming year. Motion passed 7-0. Executive Session Student Matter Motion by Martin to enter into executive session to discuss matters affecting a student in order to protect the privacy interests of the individual(s) to be discussed, and that the board return to open session in this room at 7:25 pm. Motion seconded by Hoffman. Motion passed 7 0. (Wiseman and Scherer present) The board resumed in open session at 7:25pm. Executive Session Personnel Motion by Martin to enter into executive session to discuss personnel matters of non elected personnel in order to protect the privacy interests of the individual(s) to be discussed, and that the board return to open session in this room at 7:40 pm. Motion seconded by Meeks. Motion passed 7-0. (Wiseman and Scherer present; Scherer exited at 7:29pm) The board resumed in open session at 7:40pm. Motion by Martin to enter into executive session to discuss personnel matters of non elected personnel in order to protect the privacy interests of the individual(s) to be discussed, and that the board return to open session in this room at 7:45 pm. Motion seconded by Meeks. Motion passed 7-0. (Wiseman present) The board resumed in open session at 7:45pm. Motion by Martin, seconded by Hoffman, to approve the personnel recommendations. Motion passed 7-0. Personnel Recommendations Personnel recommendations: Linda Moses release from employment Transportation: Dwight Myer substitute bus driver Teacher substitutes for : Ruth Beal Patricia Forge Nancy Fasse Susan Kramer Debra Forbes Mary Sullivan

6 Personnel Recommendations (continued) Emergency substitutes for : Susan Blanc Cecilia Carpinelli Denny Cunningham Scot Dunn Roberta Keys Dorothy McDermed Pat Rork Loretta Schrick Barb Scoggins Karen Soyland Tim Walters Substitute paras, teacher s aides, secretaries for : Terri Sheeley Mary Kay Barnett Nancy Swafford Executive Session Negotiations Summer Project Update Tabled. Asphalt bids for the JSH northwest parking lot were presented: Approved Paving - $36,050 base bid Approved Paving - $47, alternate bid McConnell & Associates - $47,957 base bid McConnell & Associates 454,757 alternate bid Outdoor Learning Center classroom bids were presented: Martin Construction - $37,900 No action was taken on either bid. Mr. Wiseman also discussed controversies regarding the cracks in the new track and an invalidated warranty on the Elementary roof. JSH Science Curriculum Recommendation for Biology I & II, Chemistry I & II, Physics, and Anatomy and Physiology: $1, Miller Levine Biology: 2014 $1, Giancoli: Physics: Principles with Application 7th Edition $1, Marieb: Essentials for Human Anatomy and Physiology 11th Edition from Pearson Learning $1, Modern Chemistry from Houghton Mifflin Harcourt $ Shipping and handling $5, Total cost Motion by Hoffman, seconded by Chapman to approve the JSH science curriculum and textbook adoption proposal as presented. Motion passed 7-0.

7 KASB Policy Updates Mr. Wiseman presented KASB policy updates. AEB DJEF EBC FC GAAF GAF GAOC GARI GBRE IDAE JBE JCDAA JCDBB JDDB JGCD KGB School Year and Learning Opportunities Requisitions Security and Safety Memorials, Funerals, and Naming of District Facilities Emergency Safety Interventions Staff Student Relations Use of Tobacco Products and Nicotine Delivery Devices (staff) Family and Medical Leave Act Plan Additional Duty Student Privacy Policy Truancy Tobacco and Nicotine Delivery Devices (students) Weapons Reporting to Law Enforcement Health Screenings Concealed Observations Motion by Hoffman, seconded by Meeks, to approve the KASB policy recommendations as presented. Motion passed 7-0. Handbook Approvals The following handbooks were presented for approval: Personnel handbook Safety handbook JSH Activities handbook Substitute handbook Motion by Kearney, seconded by Hoffman, to approve the handbook recommendations as presented. Motion passed 7-0. Boys and Girls Club Grain for Education The Boys & Girls Club of Atchison has a desire to form a partnership with USD 377 for an after school program in Effingham. They have proposed raising funds by creating and implementing the Gift of Grain Annual Campaign. Funds raised will be used to hire a current staff member at USD 377, provide a stipend to Benedictine students, and provide funds to current Club staff for the increased costs of the new off-site program. The Boys and Girls Club will work with the local grain elevators by providing a simple form for farmers to donate a bushel or two to the Club. All donations are tax deductible, as the Boys and Girls Club is a 501(c)(3) Non-Profit Organization. All funds raised will be utilized to subsidize the program in Effingham. Motion by Keith, seconded by Hoffman, to approve the Boys and Girls Club Grain for Education After School Program proposal as presented. Motion passed 7-0.

8 August 2016 board meeting Motion by Martin, seconded by Meeks, to hold the August board meeting on August 15, 2016, with the budget hearing starting at 6:15pm and the regular meeting starting at 6:30pm. Motion passed 7-0. Adjournment At 8:04pm, Martin moved to adjourn the meeting. Motion seconded by Hoffman. Motion passed 7-0. Megan Gracey, Board Clerk