Brian Jolly, Jeff Martin, Steve Meeks, Pat Kearney, Tana Hoffman. Kurt Dieckmann, Mike Lee.

Transcription

1 UNIFIED SCHOOL DISTRICT #377 REGULAR MEETING July 11, :30 PM, CENTRAL OFFICE EFFINGHAM, KS Members Present Members Absent Others Present Call to Order Elections Brian Jolly, Jeff Martin, Steve Meeks, Pat Kearney, Tana Hoffman. Kurt Dieckmann, Mike Lee. Superintendent Steve Wiseman, Principal Deanna Scherer, HTK Architect Mark Franzen, Janette Martin, Stephanie Martin, Kathy Enzbrenner, Sydney Enzbrenner, Janice Reiss, Denise Vandeloo, Sara Gerety, Ashley Gerety, Jackie Reichart, Debbie & Matt Werner, Paul English, Katy Moore, Globe. The meeting was called to order at 6:30 pm by Brian Jolly. Meeks nominated Jolly for President. Nomination seconded by Kearney. Vote: Jolly 5. Jolly nominated Martin for Vice President. Nomination seconded by Kearney. Vote: Martin 5. Martin moved the appointments of Ruth Dillon Board Clerk, Kathy Enzbrenner Deputy Clerk, Gene Hegarty Treasurer and Brian Handke Deputy Treasurer. Motion seconded by Kearney. Motion passed 5 0. Meeks moved Larry Mears be appointed School Attorney. Motion seconded by Hoffman. Motion passed 5 0. Approval of Agenda Hearing of Audience Approval of Consent Agenda Additions to Agenda: Changes to consent agenda and Milk & Fuel bids. Motion by Martin, Seconded by Kearney to approve the agenda as amended. Motion passed 5 0. Janette Martin addressed the board representing parents and students present in regard to the board decision to move the 2014 high school graduation from 2:00 pm Sunday to 10:00 am Saturday, citing a number of concerns. Martin asked the reason for the board decision and why parents were not surveyed. The board directed Wiseman & Scherer to work out the details for a survey of parents and bring the results back to the board. Addition: added a fee structure with no changes from last year and approval for a concrete pad the Booster Club has requested to put next to the concession stand. Motion by Martin to approve the consent agenda as amended. Motion seconded by Kearney. Motion passed 5 0. The consent agenda included the following:

2 Minutes of June regular and special meetings, the Treasurer s report, JSH Activity report, Bills & Claims in the amount of $816,441.15, approval of consent items through 4.14 as follows: *Insurance Agent of Record Tom McGuire, CBIZ *District Purchasing Agent Superintendent Wiseman *KPERS Agent (K.S.A (6)) Mrs. Dillon, Board Clerk *Health Insurance Representative Mrs. Dillon, Board Clerk *School Attendance Officers Kansas Statute Elementary Mrs. Brookover, Junior/Senior High Mrs. Scherer *Hearing Officer for Suspension and Expulsion Hearings Mr. Wiseman *Coordinator for Homeless Children duties Mr. Wiseman, Superintendent *Authorized representative to apply for and process federal funds Mrs. Brookover, Mr. Wiseman *Compliance Coordinator for Federal Anti Discrimination Law Title VI prohibiting discrimination based on race, color or national origin in programs or activities which receive Federal Financial Assistance Mr. Wiseman *Compliance Coordinator for Federal Anti Discrimination Law Title VII prohibiting employment discrimination based on race, color, religion, sex and national origin Mr. Wiseman, Superintendent *Compliance Coordinator for Federal Anti Discrimination Law Title IX which requires gender equity for boys and girls in every educational program that receives Federal Funding Mr. Wiseman, Superintendent *Compliance Coordinator for Section 504 of the Americans with Disabilities Act (ADA) designed to protect the rights of individuals with disabilities in programs and activities that receive Federal financial assistance and which also requires a school district to provide free appropriate public education (FAPE) to each qualified student with a disability including the provision of regular or special education Mr. Wiseman, Superintendent *Food Service Program Rep Mrs. Theresa Cattrell, Food Service Director *Hearing Officer for Free/Reduced Meal Application Appeals Mr. Wiseman, Superintendent *Selection and appointment of person responsible for determining free textbooks and a district hearing officer Superintendent/Board President *Official newspaper Atchison Globe *Designation of depository of funds Farmers & Merchants Branch, Exchange National Bank & United Bank of Kansas *Appoint Freedom of Information Officer Mrs. Dillon *Appoint Bond Counsel Robert Perry, ESQ. *Appoint Bond Financial Advisor John McArthur, Oppenheimer *Representatives to make advance payment of claims Mrs. Dillon, Board Clerk and Mr. Wiseman, Superintendent *Rescind Policy Actions and Adopt Current Written Policies *Established Petty Cash Accounts and designated individuals responsible. K.S.A : Elementary $750; Responsible Elementary Principal (resolution) Jr/Sr High $750; Responsible JR/SR High Principal (resolution) District Office $1,500; Responsible Supt. (resolution) *Established employee mileage rate. K.S.A Same as State Rate *Resolution to disallow pledging of first and second mortgages for security of deposit of district funds. *Adopted the annual waiver of requirements for GAAP

3 *Organizational Chart *Resolution Acknowledging and Declaring Intent to Exercise Home Rule Authority *Asbestos Resolution *1,116 hour school year for (K.S.A ) *Resolution to create activity funds under the provisions of HB 2802 *Established Employee Meal Allowance: Breakfast $5.25, Lunch $8.00 Dinner $11.00 One Day Maximum $24.25 *Review Annual Notice to Parents and Students of Rights Under the Family Educational Rights and Privacy Act *Designated Inclement Weather Days for *Reviewed immunization policies. K.S.A et seq *Reviewed graduation requirements. QPA Regulations *Reviewed district insurance schedule *Accepted Keystone Learning Services Documents *Accepted Budget Prep Report * USDA Child Nutrition and Wellness Fresh Fruit and Vegetable Program Agreement *The KSDE/USDA Fresh Fruit & Vegetable Program Agreement Addendum *Approval of Concrete Pad at Tiger Stadium for ACCHS Booster Club *Approved to keep student textbook fees the same as Presentations Appoint Board Member Representatives Mark Franzen of HTK presented handouts of two basic floor plan options for a new Pre K 8 building next to the JSH and a handout on cost estimates. Option A was a two unit model with 2 classrooms per grade level. Option B a three unit model with three classrooms per grade level. Both drawings included a gymnasium. The estimated bond issue for Option 1 is $16,783,550 and Option 2 is $17,700,108. Following suggestions from the board, Franzen will redesign another option after meeting with administrators and Justin Bottorff on the 23 rd. A contract with HTK was presented by Franzen. Wiseman presented a budget timeline. Board members were selected for district committees as follows for the school year. Crisis Management Kurt Dieckmann Curriculum Council. Tana Hoffman Professional Development Committee Steve Meeks, Brian Jolly (Alt.) Insurance Committee (2) Steve Meeks, Mike Lee Technology Committee (2)..Kurt Dieckmann, Tana Hoffman Facilities Committee (2)..Jeff Martin, Pat Kearney KASB Government Relations (1) Tana Hoffman Keystone Learning Services Board Rep. Brian Jolly Keystone Learning Services Board Alternate.Steve Meeks Highland Representative..Steve Meeks Tax Abatement (1). Kurt Dieckmann Negotiations Team (2)..Pat Kearney & Jeff Martin Classified Salary (2). Brian Jolly & Steve Meeks Centennial Scholarship... Tana Hoffman Centennial Scholarship Alternate.. Brian Jolly ACCHS Alumni Foundation (2 Year Appt.)..Jeff Martin (Yr 1) ACCHS Alumni Foundation alternate...pat Kearney

4 Motion by Martin to approve district committees & appointments as presented and amended. Seconded by Meeks. Motion passed 5 0. Establish Board Meeting Dates and Time Leadership Reports OLD BUSINESS Adopt Resolution calling for Special Election USD 377 Bond Referendum Approve Notice of intent to apply to the State Board of Education to vote and issue bonds in excess of general bond debt limitation Approve Architect Contract Social Studies E Text Book Adoption Meeks moved to approve the board meeting schedule and resolution as presented. Motion seconded by Hoffman. Motion passed 5 0. (Resolution to set 6:30 pm for the starting time with the August budget hearing at 6:15 pm with meetings to be held in the Central Office on the second Monday of the month and that the board may adjourn any regular meeting to another time and place. If any regular board meeting falls on a school or recognized holiday then the board has the right to set that meeting date at a time and place best suited to meet the needs of the district. The board reserves the right to adjourn any regular meeting to another time and place.) The clerk reported a meeting to review the district budget is scheduled on Monday with Craig Neuenswander, School Finance, and that auditors from Karlin & Long CPA firm will be in the district August 19. Tabled Tabled Motion by Martin, seconded by Kearney, to approve the HTK Architectural contract as presented. Motion passed 5 0. Social Studies Textbook and instructional materials were estimated at a cost of $6, Motion by Meeks to approve the purchase of JSH Social Studies textbooks as presented. Seconded by Hoffman. Motion passed 5 0. Student Activities Insurance NEW BUSINESS Personnel Report Wiseman presented quotes for student accident insurance from Student Assurances Services and KASB. To renew the current plan with Student Assurances with no deductible would cost $13,500. To take an option with $250 deductible would cost $12,420. Motion by Martin, seconded by Kearney, to renew the Student Assurance Student Accident policy at the $250 deductible level for the school year. Motion passed 5 0. The Personnel Report included the following recommendations: Rescind the action to accept the resignation of Clayton Luas; approval of Mary Montgomery as JSH Academic Coach, extend a contract to Myka Speer to teach grades 4 8 Keyboarding and 7 8 Computer Applications for first semester of ; approval of classroom substitute teachers:

5 R Beal, D Cunningham, N Fasse, D Feldkamp, P Forge, T Forge, L Lanter, J Oakleaf, J Ryser, J Tollefson, T Walters and G Torkelson and emergency substitutes J Abel, C Caplinger, C Carpinelli, S Dunn, C Gruver, R Hinton, R Keys, D McDermed, P Rork, L Schrick, B Scoggins, D Domann. Sub Para/Teacher Aide/Secretaries: T Sheeley, R Thorpe, A Webster, D Falk, K Madden, K Meeks, N Swafford, W Harris Hess, B O Brien, K High, L Jones, J Oswald, R Hanshaw and M.K. Barnett. KASB Policy Recommendations Motion by Kearney to approve the Personnel recommendations as amended. Motion seconded by Martin. Motion passed 5 0. Wiseman reviewed KASB board policy recommendations: BBC Board Committees, FC Memorials & Naming of District Facilities, GAACA Racial and Disability Harassment Staff, GAAD Child Abuse, GAAE Bullying by Staff, GAAF Emergency Safety Interventions, GACCA Nepotism, GANA Expense Reimbursement & Credit Cards, GAOC Use of Tobacco Products & Electronic Cigarettes, GAOF Salary Deductions, GAR Communicable Diseases, IIBGA Children s Internet Protection Act, IIBGC Staff Online Activities, ING Animals & Plants in Schools, JBC Enrollment, JBE Truancy, JCAC Interrogation & Investigations, JCDAA Tobacco and Electronic Cigarettes, JCDBB Weapons, JDDC, JGECA Racial & Disability Harassment Students, JGFF Student Transportation Regulation, JH Student Activities, JQ Exceptional Students, JRB Release of Student Records, KGC Bullying by Parents, KGD Disruptive Acts at School or School Activities, KN Complaints, GAAF ESI Acknowledgement Form, GAAF ESI Documentation Form. Motion by Martin to approve the policy recommendations as presented. Seconded by Meeks. Carried 5 0. Milk & Fuel Bids Milk and juice bids were received from Roberts Dairy and Anderson Erickson with firm and escalating prices. A bid for bus fuel was received from Jackson Farmers at.04 over dealer cost. Motion by Kearney to accept the Roberts firm bid for milk and juice and the bid from Jackson Farmers for fuel as presented and recommended. Motion seconded by Meeks. Motion passed 5 0. Executive Session Negotiations Adjournment Motion by Jolly to enter into executive session to discuss Negotiations in order to protect the public interest in negotiating a fair and equitable contract, and that the board return to open session in this room at 8:52 pm. Motion seconded by Martin. Motion passed 5 0. (Wiseman present) The board resumed in open session at 8:52 pm. At 9:00 pm Martin moved to adjourn this meeting to July 25 at 6:30 pm in the Central Office. Motion seconded by Meeks. Motion passed 5 0. Ruth Dillon, Board Clerk

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7 UNIFIED SCHOOL DISTRICT #377 EXTENDED MEETING July 25, :30 PM, CENTRAL OFFICE EFFINGHAM, KS Members Present Members Absent Others Present Call to Order Approval of Agenda Brian Jolly, Tana Hoffman, Pat Kearney, Mike Lee, Jeff Martin. Kurt Dieckmann, Steve Meeks Superintendent Steve Wiseman. The meeting was called to order at 6:30 pm by President Jolly. Amendments to Agenda: Executive Session Personnel. Motion by Kearney to approve the agenda as amended. Motion seconded by Lee. Motion passed 5 0. Personnel Recommendations Personnel recommendations were presented as follows: To extend a contract to Trquinne Jones to fill the open custodial position at $9.00 per hour, to approve custodial substitutes Don Stuart, Dale Gaddis, Hallie Carlton, Randy Heineken & Toni Weishaar, approve the resignation of Gene Hegarty as board treasurer. Motion by Martin, seconded by Kearney, to approve the Personnel recommendations as presented. Motion passed 5 0. Adopt Resolution calling for Special Election for USD 377 Bond Referendum The HTK architect created a new option after meeting and receiving recommendations from facility team members, administrators and teachers. The new Option D Two Unit PK 8 School, would require a bond of 17.5 million. The board discussed changes from the first drawings. Hoffman moved to Adopt Resolution No Authorizing the calling of a special question election, the purpose of which is to hold a bond election and use the proceeds therefrom to pay for certain educational capital improvements in the district, pursuant to KSA and all as amended and supplemented. Seconded by Kearney. Passed 5 0. (Resolution attached.) Approve Notice of Intent to Apply to the State Board of Education to Vote and Issue Bonds in Excess of General Bond Debt Limitation Motion by Martin to authorize the superintendent to proceed with completing application to vote and issue bonds in excess of general bond debt limitation with the State Board of Education and publish Notice of Intent to File an Application for permission to vote and issue general obligation bonds in excess of the USD 377 General Obligation Debt Limit in the Atchison Globe on August 10, Motion seconded by Kearney. Passed 5 0. (Notice attached.)

8 Approve Teachers Contract Martin discussed board negotiations with the teacher s association for A summary of items agreed upon was presented. Wiseman related the teacher s association ratified the agreement. Hoffman moved to approve the terms of the 2014 agreement as agreed upon by the board and association. Motion seconded by Lee. Motion passed 5 0. Kansas Youth Suicide Prevention Local Activities Grant Approval Wiseman explained Josh Snyder, Safe Schools Healthy Students Director, developed a Youth Suicide Prevention Program for a $3,000 grant and asked for board approval. A copy was presented to the board. Motion by Kearney, Seconded by Hoffman, to approve the recommendation as presented. Motion passed 5 0. Application for Out Of District School Attendance and Transportation Fiscal Year 2014 Budget Review and Approval to Publish A list of nine students from USD 430, Horton, requesting approval for Outof District school attendance and transportation was presented. Motion by Martin to approve the out of district school attendance and transportation requests as presented. Motion seconded by Hoffman. Motion passed 5 0. The Superintendent and board clerk reviewed Form 150, Estimated Legal Maximum General Fund Budget and the Notice of Hearing Wiseman asked for board approval to publish the Notice of Budget Hearing in the Globe. The publication lists proposed budgets as follows: General Fund $5,073,068 with taxes to be levied of 877,382 and a mill levy of 20 mills; Supplemental General Fund of $1,715,916 with taxes to be levied of $1,101,753 and mill levy of Total mill levy of Motion by Martin, seconded by Lee, to authorize the publication of the Notice for a Public Hearing for the budgets as presented. Motion passed 5 0. IPAD Handbook and Protection Plan Fees Wiseman reviewed the IPAD handbook with recommended changes as follows: protection plan fee set at $25 per student, $75 maximum per family with a $100 deductible and language changes. Motion by Kearney to adopt the IPAD Handbook and Protection Plan fees as presented. Motion seconded by Lee. Motion passed 5 0. Executive Session Personnel Motion by Jolly to enter into executive session to discuss personnel matters of non elected personnel in order to protect the privacy interests of the individual/s to be discussed, and that the board return to open session in this room at 8:05 pm. Motion seconded by Martin. Motion passed 5 0. (Wiseman present.) The board resumed in open session at 8:05 pm. Motion by Jolly to extend the executive session to discuss personnel matters of non elected personnel in order to protect the privacy interests of the individual/s to be discussed, and that the board return to open session in this room at 8:15 pm. Motion seconded by Kearney.

9 Motion passed 5 0. The board resumed in open session at 8:15 pm. Wiseman presented hourly, manager, and administrator salary recommendations for Motion by Hoffman to accept the salary recommendations as presented and amended. Motion seconded by Kearney. Motion passed 5 0. Adjournment Motion by Martin, seconded by Jolly, to adjourn at 8:18 pm. Motion passed 5 0. Ruth Dillon, Board Clerk

10 UNIFIED SCHOOL DISTRICT #377 REGULAR MEETING August :15 PM, CENTRAL OFFICE EFFINGHAM, KS Members Present Members Absent Others Present Call to Order Budget Hearing Approval of Agenda Approval of Consent Agenda Brian Jolly, Jeff Martin, Kurt Dieckmann, Mike Lee, Steve Meeks, Pat Kearney, Tana Hoffman. None Superintendent Steve Wiseman, Principal Deanna Scherer, Principal Lisa Brookover, Steve Caplinger The Budget Hearing was called to order at 6:15 pm by Brian Jolly. The proposed budgets were reviewed and questions from board members answered. Proposed budgets were as follows: General Fund, $5,073,068, Supplemental General, $1,715,916, Virtual Education, $14,000, Capital Outlay, $995,000, Driver Education, $23,000, Food Service, $532,000, Professional Development, $19,000, Special Education, $1,275,000, Vocational Education $135,000, Federal Funds, $155,508, Gifts & Grants, $23,000, At Risk 4 Yr Old, $34,542, K 12 At Risk, $518,898, KPERS Special Retirement, $392,057, Bond & Interest #1, $88,810. Total Mill Levy The Budget Profile and Budget at a Glance booklets were available at the hearing. The budget hearing concluded at 6:30 pm. Amendments were made to the Agenda as follows: Deleted the Executive Session under New Business. Motion by Kearney, seconded by Meeks, to approve the agenda as amended. Motion passed 7 0. Amendments were made to the Consent Agenda as follows: Added four additional bills for approval, additions to Non Resident students, Approval of Out of District School Attendance and Transportation Notifications. Motion by Meeks to approve the consent agenda as presented and amended. Motion seconded by Martin. Motion passed 7 0. (The consent agenda included the following: Minutes of July regular and extended meetings, the Treasurer s report, Central Office Petty Cash Report, Bills & Claims in the amount of $368,246.89, Approval of 8 non resident students, approval of Out of District School Attendance and Transportation Notifications for 5 families, approval of CERC/Physical Therapist Contract, preshool transportation, Back to School Board Sponsored staff luncheon, and correspondence. Approval of personnel recommendations as follows: Cook Substitutes Joan Allen, Jennifer McAlexander & Tonya White; Appointment of Brian Handke as Board Treasurer; Approval of Supplemental contracts as follows: Michelle Weishaar as Assistant Cheer Sponsor, Corey Bartlett as JH Cheer Sponsor, Jason Robberson as JH Yearbook sponsor, Mitch Oswald, HS

11 Science Club sponsor, Amanda Ellerman, JH Asst. Volleyball coach.) Hearing of Audience Board Reports Leadership Reports OLD BUSINESS Approval of FY2014 Budget District and Building Handbooks None The clerk reported that auditors from Karlin & Long CPA firm will be in the district August 19. Scherer reviewed Back to School Inservice days and upcoming events. She related a new sign designed by Lori Self has been placed in front of the JSH and that the high school will have a foreign exchange student from Spain. Brookover reviewed Inservice and the Elementary Back toschool night. She reviewed the faculty handbook reading the Elementary Mission Statement. Wiseman discussed the August all employee Inservice on the 13 th with the architect to make a presentation. He reported two trees were removed in front of the elementary center. A representative from Atchison County will be at the September meeting to review the Atchison County Tax Rebate Program. Wiseman presented an annual to do list, asked for board input for options for the elementary building if the bond issue passes and stated he was in the process of submitting an application to KSBE to exceed bond limits. Motion by Kearney to approve the budget as presented. Motion seconded by Hoffman. Motion passed 7 0. Wiseman asked that the Football handbook approval be delayed to next meeting. Handbooks presented for approval: Substitute Teacher, Elementary Staff, JSH Staff, JSH Activities, HS Volleyball. Motion by Kearney to approve the district and building level handbooks with the exception of Football as presented. Motion seconded by Meeks. Motion passed 7 0. Approval of Security Fence Installation at the Elementary NEW BUSINESS Approve Remaining Classified Salary Recommendations Adjournment Wiseman recommended the board accept a proposal from Rob Thorpe for a fence on the north side of the elementary school using the old gates with 175 ft. of fencing at a cost of $3, Motion by Martin to approve the Security Fence Installation recommendation as presented. Motion seconded by Meeks. Motion passed 7 0. Wiseman presented a Bus Driver Salary Schedule and recommendation on salary increase for an elementary aide missed last month. Motion by Martin to approve the bus driver salary schedule. Motion seconded by Hoffman. Motion passed 7 0. Motion by Martin to approve the classified salary increases as recommended. Motion seconded by Hoffman. Motion passed 7 0. Motion by Kearney to adjourn. Motion seconded by Dieckamnn. Motion passed 7 0. Ruth Dillon, Board Clerk

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13 UNIFIED SCHOOL DISTRICT #377 REGULAR MEETING September 16, :30 PM, CENTRAL OFFICE EFFINGHAM, KS The board meeting scheduled for September 9 was postponed to the 16 th due to a quorum not being able to be present. Members present Members Absent Others Present Brian Jolly, Jeff Martin, Mike Lee, Steve Meeks, Pat Kearney, Tana Hoffman (by Skype). Kurt Dieckmann Superintendent Steve Wiseman, Principal Deanna Scherer, Principal Lisa Brookover, Julie Dillon, Alison Ostertag, Janette & Stephanie Martin, four FFA officers, Chase Brunick, Atchison Co Rebate Project Mgr. The meeting was called to order at 6:30 pm by Brian Jolly. Approval of Agenda Approval of Consent Agenda Hearing of Audience Presentations Amendments were made to the Agenda as follows: 1) Consider approval to bid to patch JSH N Parking area; 2) Guidance to JSH Admin on spray Paint Activities; 3) Amendments to Transportation Salary Schedule. Motion by Martin, seconded by Hoffman, to approve the agenda as amended. Motion passed 6 0. Amendments were made to the Consent Agenda as follows: Add one additional grant; Add 2 additional field trips; Accept REAP Grant; Accept E Rate Bear Report. Motion by Meeks to approve the consent agenda as presented and amended. Motion seconded by Martin. Motion passed 6 0. (The consent agenda included the following: Approval of the Minutes of August regular meeting, the Treasurer s report, Elementary Activity Reports, Bills & Claims in the amount of $321, Gifts were accepted as follows: $510 from Wheatland for the cost of delivering mulch, Power Pals grants for 5 th & 6 th graders, REAP grant; approval of Misty Hutfles as an Emergency Teacher Sub and Ashley Daniels, Haleigh Heineken, Tenille Hinson, Bobbi Klahr & Brittany McBride as substitute Para/Teacher Aides. The following were approved: Bus Lease Resolution, SQE Membership, E Rate Bear Report and correspondence. ) None Morgan Morgan, FFA President, on behalf of the FFA officers asked the board to approve the FFA officer trip to Louisville, KY., this year from Oct. 28 Nov. 1. Chase Brunick representing the Atchison County Rebate Program presented a draft of the Tax Rebate Incentive Application Form and asked the board to approve continued participation in the program for 8 years.

14 Motion by Martin to approve continued participation in the Atchison County Neighborhood Revitalization Plan. Motion seconded by Kearney. Motion passed 4 2. (Lee, Meeks opposed.) Julie Dillon requested placement on the salary schedule for her years of experience. Leadership Reports Old Business Graduation Date Survey Approval of Handbooks Board Goals New Business CCM Enterprises Collection Agency Early Graduation Request New Mower for Maintenance Department The board clerk asked to be notified if any board member wanted registered to attend the KASB regional meeting or convention. Martin asked to be registered for the regional Brookover presented a written report and handed out a report on K Summer Academy. Ostertag gave information on the summer reading program. Scherer reviewed the JSH assessment schedule and presented information on ACT scores. She recognized Angie Kimmi as a nominee for Kansas State Teacher of the Year and Barb Gigstad for being selected as KATE President. Wiseman gave information on school finance as determined by the legislature, explained how Keystone determines where programs are housed, presented brochures on the bond issue. Scherer presented results of the survey of parents and students on the dates and time for the Class of 2014 commencement exercises as follows: Saturday 10:00: 15 parents and 9 students preferred. Sunday 2:00: 22 parents and 13 students preferred. Write ins for Saturday at 2:00: 5 parents and 5 students. Discussion followed with no action taken. JH Activity and Football handbooks were presented for approval. Motion by Martin to approve the handbooks as presented. Motion seconded by Meeks. Motion passed 6 0. Wiseman reviewed Goal 1.1 Program and Activities Excellence. Wiseman presented information on the possibility of contracting with CCM Enterprises to serve as a collection agency for the district. He related he has also received information from School Finance on the State of Kansas Setoff program that collects debts for municipalities. Training is scheduled Oct. 2 in Topeka. The board asked for more information on the State program. ACCHS Senior, Cynthia Welch has requested permission to graduate at semester. She will meet all graduation requirements at the end of 1 st semester, has letters of support from her parents and the principal. Motion by Kearney to approve the request of Cynthia Welch to graduate early. Motion seconded by Lee. Motion passed 6 0. The district s current Grasshopper mower has 2683 hours and in the past year $2,449 has been spent on repairs. Wiseman presented costs for a new Grasshopper through the state bid list. The board requested that the maintenance department look at several different models and vendors.

15 Approval of Trip Requests Bid to Patch JSH North Parking Lot Spray Paint Activities Transportation Salary Schedule Executive Session Personnel Fourteen trip requests were listed for approval. Motion by Kearney to approve the trip requests as amended. Motion seconded by Martin. Motion passed 6 0. Wiseman presented a bid of $2,500 from Approved Paving to patch the north parking lot. Meeks moved to spend $2,500 to patch the north parking lot. Motion seconded by Kearney. Motion passed 6 0. Scherer explained past procedure for students in grades 9 12 for spray painting the parking lots prior to Homecoming. She related teachers are paid to supervise the event. Wiseman presented an updated bus driver salary schedule for board consideration. Motion by Martin to approve the amendments to the bus driver salary schedule as presented. Motion seconded by Kearney. Motion passed 5 1. (Hoffman abstained.) Motion by Jolly to enter into executive session to discuss personnel matters of non elected personnel in order to protect the privacy interests of the individuals to be discussed, and that the board return to open session in this room at 8:40 pm. Motion seconded by Kearney. Motion passed 6 0. (Wiseman present.) The board resumed in open session at 8:40 pm. Motion by Martin to grant Julie Dillon s request to have her placement on the salary schedule changed according to her qualifications. Motion seconded by Kearney. Motion passed 6 0. Adjournment Motion by Kearney to adjourn at 8:50 pm. Motion seconded by Lee. Motion passed 6 0. Ruth Dillon, Board Clerk

16 UNIFIED SCHOOL DISTRICT #377 REGULAR MEETING October 14, :30 PM, CENTRAL OFFICE EFFINGHAM, KS Members present Members Absent Others Present Approval of Agenda Approval of Consent Agenda Hearing of Audience Presentations Brian Jolly, Jeff Martin, Mike Lee, Kurt Dieckmann, Pat Kearney, Tana Hoffman. Steve Meeks Superintendent Steve Wiseman, Principal Deanna Scherer, Principal Lisa Brookover, Joe Warren, Atchison Globe; Kathy Enzbrenner, Daisha Miller, Janette Martin & Stephanie, Sara Gerety & Ashley, Denise Kelly. The meeting was called to order at 6:30 pm by Brian Jolly. Amendments were made to the Agenda as follows: 1) Volunteer approval for Ashley Lott, parent; 2) KMEA NE Music Festival student trip; 3) Executive Session Student Matter. Motion by Martin, seconded by Kearney, to approve the agenda as amended. Motion passed 6 0. Motion by Martin to approve the consent agenda as presented and amended. Motion seconded by Lee. Motion passed 6 0. (The consent agenda included the following: Approval of the Minutes of September regular meeting, the Treasurer s report, Elementary Activity Reports, Bills & Claims in the amount of $445, Gifts were accepted as follows: Alumni Assn. to Science Club $524.50, At Co Farm Bureau $100 to FFA Pedal Power, At Co 4 H Council $50 to FFA; Anonymous donations to HS Girls Basketball of $107, $707, $80, & $7, Effingham Lion s Club $500 to Athletics for Impact Testing Equipment, Anonymous donation of $75 to HS Student Council Pink Out for Breast Cancer Research. Personnel Report approved as follows: Courtney Caplinger Emergency sub for individualized learning services 8/hr day at $10/hr., Valetta Miller sub for FS and teacher aide, Alicia Garoutte JH Girls BB Asst., Stacie Scherer, FR Girls BB Asst., Ryan Martin FR Boys BB asst.; Approval of Keystone Inter local Agreement with revisions, acceptance of reports and correspondence. Kathy Enzbrenner, Janette Martin and Denise Kelly addressed the board on the agenda item to change graduation from 10:00 am to 4:00 pm on Saturday, May 17. Wiseman presented information from the Confidence in Kansas Public Education Task Force on the elementary school being awarded a Certificate of Merit as part of the 11 th Annual Challenge Awards. ACCES is being honored as a result of its performance on the 6 th grade Reading assessment. A recognition dinner will be held Nov. 13 at Junction City Middle School at 6:00 pm.

17 Leadership Reports Old Business Approval to Change the Start Time of Graduation from 10:00am to 4:00 PM on Saturday, May 17, 2014 Board Goals Work Session Update on the State Sponsored Set Off Program Versus CCM Collection Agency The board clerk presented a handout on Sept. 20 enrollment, summary of students transported and information from the S066 Superintendent s report. Brookover and Scherer reviewed their written reports in the board packet. Brookover related she submitted Alicia Garoutte for the Horizon Award to recognize exemplary first year teachers sponsored by KSDE and Ks Cable Telecommunications Assn. Scherer stated the JSH staff has implemented a process for naming an employee of the month. Cameron Briscoe was selected this month. Wiseman discussed Live Well Live Atchison activities, asked for board input on approving representation on the Keystone Board by appointing someone from the district other than a board member to serve on that board, related he met with the PAT representative today and there will be a monthly report in the board packet, informed the board Atchison Hospital is planning to close the medical clinic in Effingham. Motion by Kearney to approve changing the time of graduation from 10:00 am to 4:00 pm on Saturday, May 17, Motion seconded by Hoffman. Motion passed 6 0. Strategic Planning and Focus Area worksheets were in the packet. Wiseman presented goals developed by the administrators. The board asked Wiseman to continue work on the goals and measurements. The board will continue to work on development at the November meeting. Information on CCM s plan was presented at the September meeting. Wiseman attended a conference in Topeka on the State s Set Off program. The district would make three attempts to collect then debts in excess of $25 would be turned over to the state for collection. The state charges a 18 to 23% fee. Motion by Martin to approve the recommendation to enter into a collections agreement with the Accounts Receivable Set Off Program. Motion seconded by Kearney. Motion passed 6 0. New Mower for Maintenance Department New Business Emergency Operations Plan Review Heinen Repair Service of Valley Falls has given the district a bid of $10,500 for a Snapper Pro S800X 61 blade diesel mower. Wiseman said one of the old mowers would be parted out and the other used as a back up. Motion by Hoffman to approve the Heinen Repair Service mower bid in the amount of $10,500 as presented. Motion seconded by Kearney. Motion passed 6 0. The Emergency Operations Plan is part of a state wide initiative. Wiseman presented information on the plan and emergency procedures and how they will be implemented. Motion by Kearney, seconded by Martin, to approve the District Emergency Operations Plan as presented. Motion passed 6 0.

18 Kansas Reading Initiative Lexia Reading Program Discuss bids for a new scoreboard at Tiger Stadium KASB Policy Recommendation Student Trip Requests Executive Session Student Matter The district applied for and was selected as one of 200 Kansas elementary schools to implement the Lexia Reading Program which is fully funded by a grant for the State of Kansas. The grant is equivalent to about $22,000 per year over two years. Motion by Lee to approve the implementation of the Lexia Reading Program. Motion seconded by Hoffman. Motion passed 6 0. Replacement parts can no longer be obtained for the current scoreboard. Wiseman said he would have to work with Dan Coder, maintenance supervisor, who estimated the cost around $9,000. There is the possibility of receiving help with the cost for putting advertisement on the board. The stadium PA system was also discussed. The KASB Legislative Committee believes KASB should support changing the definition of the terms and conditions of employment in the Professional Negotiations Act. Their position would reduce the number of topics that must be negotiated to compensation and hours of work, with other topics to be reinstated by mutual agreement of the board and teachers. KASB is asking if local boards are committed to rewriting the Act. Requests received: Atchison Co Career Exposition; Preschool to Renyer s Pumpkin Patch, Math Club to Emporia State Univ Math contest and Washburn Math Day, Soundmasters to perform for Dooley Center Thanksgiving Dinner, Hispanic American and Soul of Spain Dance Performances in KC, KMEA NE District Honor Choir/Band/Orchestra Festival in Overland Park. Motion by Hoffman to approve the trip requests. Motion seconded by Lee. Motion passed 6 0. Motion by Jolly to enter into executive session to discuss matters affecting a student in order to protect the privacy interests of the individuals to be discussed, and that the board return to open session in this room at 8:15 pm. Motion seconded by Kearney. Motion passed 6 0. (Wiseman present.) The board resumed in open session at 8:15 pm. Motion by Martin to enter into executive session to discuss matters affecting a student in order to protect the privacy interests of the individuals to be discussed, and that the board return to open session in this room at 8:25 pm. Motion seconded by Kearney. Motion passed 6 0. (Wiseman present.) The board resumed in open session at 8:25 pm. Adjournment Motion by Hoffman to enter into executive session to discuss matters affecting a student in order to protect the privacy interests of the individuals to be discussed, and that the board return to open session in this room at 8:35 pm. Motion seconded by Lee. Motion passed 6 0. (Wiseman present.) The board resumed in open session at 8:35 pm. Motion by Kearney to adjourn at 8:37 pm. Motion seconded by Hoffman. Motion passed 6 0. Ruth Dillon, Board Clerk

19 UNIFIED SCHOOL DISTRICT #377 REGULAR MEETING November 11, :30 PM, CENTRAL OFFICE EFFINGHAM, KS Members present Members Absent Others Present Approval of Agenda & Consent Agenda Hearing of Audience Presentations Leadership Reports Brian Jolly, Jeff Martin, Pat Kearney, Tana Hoffman. Steve Meeks, Mike Lee, Kurt Dieckmann Superintendent Steve Wiseman, Principal Deanna Scherer, Principal Lisa Brookover, Joe Warren, Atchison Globe; Jill Thorne, Elementary PTO; Alison Ostertag, Martha Coder, John Scherer, FFA members: Wade Meeks, Jentry Scherer, Amber Kelly, Josephine Kiefer with sponsor, Kayla Bodenhausen. Arriving later in the meeting, Kirk Coder. The meeting was called to order at 6:30 pm by Brian Jolly. Amendments were made to the Agenda and Consent Agenda as follows: Moved Personnel Report to regular agenda, tabled Winter Athletic Handbooks. Motion by Kearney, seconded by Martin, to approve the consent agenda as amended. Motion passed 4 0. (The consent agenda included the following: Approval of the Minutes of October regular meeting, the Treasurer s report, Activity Reports, Bills & Claims in the amount of $1,032, Gifts were accepted as follows: Misc. to Dance Team , At Co Fair $10 to HS Cheerleaders, Misc of $100 to Stuco, KARE Radio basket for Teacher of Month, $125 to Soundmasters from Lancaster Methodist Church, books to classrooms and libraries from Susan Erickson, Lacey Banks, Alison Ostertag and Wyatt Fassnacht; $790 in donations from organizations to FFA for corn shucking. Student trips approved: KU Asian Workshop on Nov. 12 at Winchester. The Lifetouch Contract renewal for and CenterPoint Natural Gas Hedge were approved. Correspondence was accepted.) None. The four FFA officers present gave the highlights of their trip to the National FFA Convention in Louisville, KY. Martha Coder discussed the recent failed bond election. Jim Long of Karlin & Long CPA firm reviewed the district audit of financial records for the fiscal year ending June 30, District financial statements received an unqualified, clean opinion with no findings of deficiencies or noncompliance. Jill Thorne on behalf of the elementary PTO informed the board in lieu of selling items they were looking at a new fundraiser, a Fit n Glow Run, proposed to be held on the track. The Board Clerk presented information on the annual KASB Convention. Scherer and Brookover reviewed their reports which were included in the

20 Old Business Board Goals Work Session packet. Wiseman discussed athletic handbook policies, St. Ann s request for use of a school bus, Technology update, Keystone Budget information, and Data Team s Time and Attendance program. Wiseman recommended the board approve contracting with KASB to conduct a board goal setting session at a cost of less than $500. The board decided to have the session on Dec. 11. Motion by Hoffman to hire KASB to conduct a board goal setting session on December 11. Motion seconded by Martin. Motion passed 4 0. Classified One Time Stipend New Business Board Policy Changes: JCGB Innoculations Board Policy Changes: IDA Extra Curricular Activities 2013 KASB Convention Delegate Assembly Appointments KNZA Request to Stream Home Basketball Games Audit Reports for Fiscal Year Ended June 30, 2013 Executive Session Personnel Matters Adjournment Wiseman asked for approval of a one time $200 stipend to all classified staff similar to the stipend negotiated for the teachers. Motion by Martin to approve a one time salary stipend of $200 to all classified staff. Motion seconded by Hoffman. Motion passed 4 0. Policy JCGB establishes a timeline for students with incomplete vaccinations to be allowed in contact with other students. Presentation of this policy was for discussion only. Wiseman will review further with the school nurse. Policy IDA was tabled for later discussion. KASB asks that a voting delegate and alternate be appointed to the Delegate Assembly of the KASB annual Convention held in Wichita December 6 8 at Century II Convention Center. The Delegate Assembly is held on Sunday morning of the 8 th. No appointments were made. Wiseman related that KNZA has asked to live stream high school varsity basketball games. The board would like to see live streaming available to the public. Wiseman will pursue with KNZA. Given under Presentations by Jim Long of Long & Karlin CPA firm. An Executive session was not necessary. Personnel recommendations were as follows: Approval of Shelly Stohs and Trisha Bateman as teacher substitutes. Board Clerk/Business Manager Trainee opening. Justin Sloop supplemental for Head Baseball Coach. Derek Todd supplemental for Assistant Baseball Coach. Martin moved to approve personnel recommendations as presented. Motion seconded by Kearney. Motion passed 4 0. Motion by Kearney to adjourn at 7:50 pm. Motion seconded by Martin. Motion passed 4 0. Ruth Dillon, Board Clerk

21 UNIFIED SCHOOL DISTRICT #377 REGULAR MEETING December 09, :30 PM, CENTRAL OFFICE EFFINGHAM, KS Members present Members Absent Others Present Brian Jolly, Jeff Martin, Pat Kearney, Tana Hoffman, Mike Lee. Steve Meeks, Kurt Dieckmann Superintendent Steve Wiseman, Principal Deanna Scherer, Principal Lisa Brookover, Logan Berg, Debbie Warriner, Amanda Hughes, Paul English, Alison Ostertag, Tim Callahan, Buzz Faught, Doug Anderson, KNZA Radio. The meeting was called to order at 6:30 pm by Brian Jolly. Approval of Agenda Amendments were made to the Agenda as follows: Out of District Application & Golf Agreement with Maur Hill. Motion by Martin, seconded by Kearney, to approve the agenda as amended. Motion passed 5 0. Hearing of Audience Presentations KNZA Request to Stream Home Basketball Games Tim Callahan addressed the board to ask questions about the recent Bond Proposal. Lisa Brookover recognized Logan Berg for receiving 1 st place in the Division Four 2013 KSDE School Bus Poster Contest. Logan received a Plaque from KSDE and the elementary center received one for the building. Teachers Paul English and Amanda Hughes spoke on the National Council of Social Studies Conference they recently attended and presented materials received. Doug Anderson of KNZA Radio Station presented a proposal for live sports streaming of all the games they do on their web site. He related that for a pilot program and initial investment Buzz Faught of Buzz s in Effingham has volunteered as a platform to start off with. Anderson asked for permission to hand out schedules of when they are broadcasting. Motion by Martin to approve the KNZA request to stream high school games to Buzz s and hand out schedules at a home basketball game. Motion seconded by Hoffman. Motion passed 5 0. Cooperative Agreement with Maur Hill Mount Academy for High School Golf, Spring of 2014 An Agreement for high school golf with Maur Hill was recommended by Jeff Starkey on a one year trial basis. Terms of the Agreement were presented. Cost to the district would be transportation. Motion by Hoffman to try the golf program on a trial basis this year as presented. Motion seconded by Kearney. Motion passed 4 1. (Lee opposed.)

22 Out of District Application Scherer presented information on a Sophomore non resident student, formerly attending Pleasant Ridge High School, who is requesting to enroll in the high school Virtual Program. Motion by Martin to approve the non resident application for admission as presented. Motion seconded by Kearney. Motion passed 5 0. Consent Agenda Personnel recommendations were added to the consent agenda. Martin moved to approve the consent agenda as amended. Motion seconded by Lee. Motion passed 5 0. (The consent agenda included the following: Approval of the Minutes of the November regular meeting, the Treasurer s report, Activity Reports, Bills & Claims in the amount of $422, Gifts were accepted as follows: $250 from DCCCA for the SAFE Program, $50 to FFA Cornshucking from Hoffman Auction, Misc. donations from Fall Musical Dessert Bar of $599 to Drama Club, Donations of $39 Misc., $25 from Kelly Clark, $30 from Rachel Katwin to FFA Fruit Sales, Donation of $200 worth of medical supplies from Julie Durand, $1,000 Healthy Habits Life Grant from BC/BS. Student Trips approved: HS girls basketball team to read to preschoolers; Soundmasters to sing at nursing homes; Explore Test for 8 th graders at Effingham Blue Building; HS Girls BB team to KU Girls BB game in Lawrence. Winter athletic handbooks for Wrestling, Girls & Boys BB were approved. Non Resident applications were approved for eight students. Approved a resolution for destruction of central office vouchers prior to June 30, Personnel approved: Andrew Loew Emergency Sub, Hailey Walters & Courtney Calhoon Keystone Para subs, Julie Dillon & Carol Oliver as JSH PDC Reps, Rhonda Thorpe as Sub aide at $9.00 per hour. Correspondence and reports were accepted.) Leadership Reports Old Business Board Policy JCGB Inoculations Brookover reviewed her written report submitted in the packet, updated information on Dibbles testing, and related plans for the Jan. 3 Inservice. Scherer presented the JSH final exam schedule, gave average daily attendance percents, and reported on recent activities. Wiseman presented a letter from the Sheriff regarding problems with 911 calling, announced the Prairie Hills legislative luncheon, informed the board Patron Insight will analyze bond election data at no charge, reviewed maintenance needs & costs and discussed a meeting with Jerry Henry on school finance. Policy JCGB as presented at the November meeting has been amended to lessen the amount of time from 6 weeks to 30 days to provide evidence of meeting state immunization requirements. Motion by Hoffman to approve Policy JCGB Inoculations as presented. Motion seconded by Kearney. Motion passed 5 0. Board Policy IDA Extracurricular Activities Policy IDA was amended to simplify and clarify some of the language. Motion by Kearney, seconded by Hoffman, to approve Policy IDA, Extracurricular Activities, as presented. Motion passed 5 0.

23 Purchase of a New Drivers Ed Car Wiseman presented information from the State bid list on a 2014 Chevrolet Impala with accessories from Ed Bozarth at a cost not to exceed $18,503 to be purchased from Driver Ed and Capital Outlay funds. Motion by Martin, seconded by Kearney, to purchase a new drivers education car as presented. Motion seconded by Kearney. Motion passed 4 1. (Lee opposed.) Purchase of Attendance Enterprise Wiseman presented costs for the purchase of a Harris Attendance Enterprise module for 150 employees and 5 administrators plus TelePunch Setup and 3 ID Punch Badge Readers for $10,435 plus annual support fee of $1,000 and Tele Punch monthly fee. Motion by Martin, seconded by Hoffman, to approve the purchase of Attendance Enterprise from Harris Solutions as presented tonight. Motion passed 5 0. Atchison County Emergency Management Memorandum of Understanding Audit Report for Fiscal Year Ended June 30, 2013 New Business Executive Session Personnel Matters Renewal of the Memorandum of Understanding confirms coordination between Atchison County and USD 377 for emergency preparedness. Motion by Hoffman, seconded by Lee, to approve the Atchison Co. Emergency Management Memorandum of Understanding as presented. Motion passed 5 0. The audit report was presented by Jim Long of Karlin & Long at the November meeting. Motion by Martin, seconded by Hoffman, to approve the audit report for the year ended June 30, 2013 as presented. Motion passed 5 0. Motion by Jolly to enter into executive session to discuss personnel matters of non elected personnel in order to protect the privacy interests of the individuals to be discussed, and that the board return to open session in this room at 8:29 pm. Motion seconded by Kearney. Motion passed 5 0. The board resumed in open session at 8:29 pm. Motion by Jolly to re enter executive session to discuss personnel matters of non elected personnel in order to protect the privacy interests of the individuals to be discussed, and that the board return to open session in this room at 8:35 pm. Motion seconded by Kearney. Motion passed 5 0. The board resumed in open session at 8:35 pm. Request for Release from Contract Motion by Martin to regretfully accept Mrs. Brookover s request for release from her contract effective Motion seconded by Kearney. Motion passed 5 0.