Columbia Community Unit District No. 4 Board of Education. Official Minutes of Regular Meeting on Thursday, September 22, 2016 PUBLIC HEARING

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1 Columbia Community Unit District No. 4 Board of Education Official Minutes of Regular Meeting on Thursday, September 22, 2016 Present: Karen Anderson John Long Scott Middelkamp Greg O Connor Absent: Tammy Hines Brad Roessler Randy Simmonds Dr. Gina Segobiano, Superintendent Dr. Beth Horner, Assistant Superintendent Mr. Kevin Moore, Columbia High School Principal PUBLIC HEARING I. Call to Order/ Roll Call Visitor(s) Present II. Welcome/ Recognition of Visitors III. Public Hearing On School Budget IV. Public Comments/ Question President Middelkamp called the regular meeting to order at 7:00 p.m. in the District Office Board Room. Visitor(s) present: Harry Reichert, Dean Reichert, Jeanie Culler, Jordan Peters, Breanna Thoma, Tom Ehrlich, Amber Haven, Sean McGowan, Jacklyn Baskett, Joe Burch, and Charity Wright. President Middelkamp welcomed the public. Superintendent Gina Segobiano provided an overview of the proposed budget. A copy of the budget was furnished to the Board. Dr. Segobiano explained that the budget reflects a balanced budget in all funds. The last few years reflected a deficit in the education fund. Some funds were moved from the Building Improvement Fund to the Capital Improvement Fund in order to potentially hire another Tech. Support individual to assist Trent Mehaffey with system management. There were no questions from the public. President Middelkamp closed the Budget Hearing at 7:04 p.m. V. Adjourn With no further business to come before the Board, Budget it was moved by Karen Anderson, seconded by John Long, Hearing - to adjourn the budget hearing. President Middelkamp 7:04 p.m. adjourned the hearing at 7:04 p.m.

2 REGULAR SCHOOL BOARD MEETING Karen Anderson John Long Scott Middelkamp Greg O Connor Tammy Hines Brad Roessler Randy Simmonds Dr. Gina Segobiano, Superintendent Dr. Beth Horner, Assistant Superintendent Mr. Kevin Moore, Columbia High School Principal I. Call to Order/ Roll Call II. Public Comments/ Correspondence III. Presentations President Middelkamp called the regular meeting to order at 7:04 p.m. in the District Office Board Room. Dr. Segobiano reported on the following current events: Natalie Fiorelli, a Parkview student, participated in Special Olympics over the weekend. Dr. Segobiano mentioned how thoughtful it was that her teachers attended on a Sunday to cheer her on! Congratulations to Karen Anderson for reaching Master Board Member status and Tammy Hines for reaching Leadership Board Member status through the IASA. Presentation of 2016 Annual Financial Report and Audit. Jim Schmersahl, of the accounting firm of Schorb & Schmersahl, presented the results of the District s Fiscal Year 2016 Financial Audit. The District had another positive year. The audit went completely fine with a clean opinion. Dr. Segobiano commented that the bookkeeper, Julie Nappier, does an excellent job and appreciates all of her hard work. Randy Simmonds arrived at 7:16 p.m. APPROVE CONSENT AGENDA (Items IV. and V.) IV. Minutes and Finance approve the following consent agenda items (Item IV. Minutes and Finance and Item V. Personnel Items), as presented by Superintendent Segobiano: A. Approval of Minutes 1. Open Session(s) a. Regular Meeting August 18, Executive Session(s) a. Regular Meeting August 18, 2016 (Release) B. Approve Bookkeeper s Financial Position/Treasurer s Reports C. Approve Budget Report August 31, 2016 D. Activity Fund Balance Report August 31, 2016 E. Approve Expenditures September,

3 V. Personnel Items Accept A. Accept Resignation(s) Resignations 1. Kara Cox, CHS Agriscience Teacher (9/30/16) 2. Donna Andrews, Bus Driver (9/6/16) 3. Rachel Mathews, CMS 8 th Grade Volleyball Coach 4. Ryan Hampton, CHS JV Softball Coach Employ B. Employ Educational Support Personnel - Educational 1. Joe Truttmenn, Class I Bus Drive (eff. 9/6/16) Support Personnel Employ C. Employ Certificated Personnel - Certificated 1. Courtney Gerstenecker, Agriscience Teacher (eff. 1/3/17) Personnel Approve D. Approve Temporary Disability Leave(s) - Temporary 1. Pilar Ladd, PV Cafeteria (8/16/16-9/26/16) Disability 2. Jill Dickerson, HS Secretary (9/1/16-9/9/16) Leave(s) Approve Extra-Curricular Appointments Approve Non- Certified Class Advancements E. Approve Extra Curricular Assignments None F. Approve Non-Certified Class Advancements - None Declare G. Declare Vacancy(s) Vacancy(s) 1. CMS 8 th Grade Volleyball Coach 2. CHS JV Softball Coach Motion To Approve Consent Agenda approve consent agenda (Item IV. Minutes and Finance and Item V. Personnel Items), as presented, was made by Greg O Connor, seconded by Randy Simmonds. On a roll call vote: Anderson-Aye, Hines-Absent, Long-Aye, Middelkamp-Aye, O Connor-Aye, Roessler-Absent, Simmonds-Aye. The motion carried, 5-Aye, 2-Absent, 0-Nay VI. Communications - A. Board Committee Reports Reports and 1. Scott Middelkamp reported to the Board that he, Presentations Greg O Connor, Dr. Segobiano, and Dr. Horner met with two architectural firms regarding qualifications, experience, and the concession stand project. After meeting with both and completing their research, the committee s recommendation is for Quadrant Design of Waterloo to complete the project. Dr. Segobiano thanked the committee for their time and hard work. 3

4 B. Administrative Reports The Board reviewed the following administrative reports: 1. Enrollment Report 2. Principals Reports Included in Board Packet Kevin Moore, Columbia High School Principal, was in attendance and gave the following report: Homecoming Week is in full swing. There are lots of daily activities, parade, bonfire, and culminating with the football game on Friday and the dance on Saturday. ACT scores have been received. The average at CHS is 22.3, with the State average at A huge thank you to the Vocational Ed. classes for getting the repairing the football bleachers before the Homecoming game. In four days they dismantled, re-welded, repaired and reinstalled the bleachers. A huge thank you for a job well done! 3. Directors Athletic, CMT, Technology, Food Service - None 4. Assistant Superintendent s Report a. Skyward Family Access. Dr. Horner reported that all student demographic data has been converted to the new Skyward program, and teachers are successfully using the on-line grade book and other tools associated with the program. Parents also now have the ability to access the Family Access portal to view grades, attendance, calendars, s, and more. Feedback from the parents has been very positive. The mid-quarter progress reports will also be posted through the Skyward Family Access link. The program will definitely increase parent engagement! b. Teacher Institute October 6 th. A full day of locally planned professional development will take place Thursday, October 6 th, while the county wide Teacher Institute will be held at Sparta on October 7 th. The students/parents will have a Fall Break with no school from October 6 October 10. On October 6 th, teachers will have the option of visiting a classroom in another school district to observe best practice or remain at CHS to attend three morning sessions on various topics. The afternoon is slated for building meetings. 4

5 5. Superintendent s Report - Greg O Connor left the meeting at 7:30 p.m. VII. Items for Action a. FOIA Requests. The district has received and responded to one Freedom of Information Act requests: 1. Belleville News-Democrat requested a list of paid speakers paid by the district for the last three years. b. Concussion Management Protocol and the Emergency Action Plan. Two plans have been devised to address procedures for various items during an athletic event a Concussion Management Protocol and an Emergency Action Plan. The school nurses and athletic trainer, James Sepich, created the concussion management plan per requirements of new concussion laws recently passed. The plan includes Return to Learn and Return to Play provisions. The Emergency Plan covers athletic events pertaining to injury, lightning, hydration, and MRSA skin disorders. Copies of the plans were available at the meeting. Dr. Segobiano thanked the individuals who worked on this project for a job well done! Approve Applications For Recognition Of Schools A. Motion was made by John Long and seconded by Randy Simmonds to approve the Applications for School Recognition for Eagleview Elementary, Parkview School, Columbia Middle School, and Columbia High School Accept FY16 District Audit And Annual Financial Report B. Motion was made by Karen Anderson and seconded by Randy Simmonds to accept the FY16 District Audit and Annual Financial Report. C. Motion was made by Randy Simmonds and seconded by Approve John Long to approve the School Budget for Columbia CUSD4. School Budget On a roll call vote: Hines-Absent, Long-Aye, Middelkamp-Aye, O Connor-Absent, Roessler-Absent, Simmonds-Aye, Anderson-Aye. The motion carried, 4-Aye, 3-Absent, 0-Nay Approve D. Motion was made by Karen Anderson and seconded by John Long to approve the Administrator 5

6 Administrators And Teacher Salary Report Approve the Letter of Intent With CTS Group and Teacher Salary Report, as presented. E. Motion was made by Karen Anderson and seconded by Randy Simmonds to approve the Letter of Intent with CTS Group to complete a detailed analysis of each facility. On a roll call vote: Long-Aye, Middelkamp-Aye, O Connor-Absent, Roessler- Absent, Simmonds-Aye, Anderson-Aye, Hines-Absent. The motion carried, 4-Aye, 3-Absent, 0-Nay F. Motion was made by John Long and seconded by Randy Approve Simmonds to approve the Professional Services Contract Professional with Quadrant Design at an amount not to exceed Fee Contract $18, With Quadrant Design On a roll call vote: Middelkamp-Aye, O Connor-Absent, Roessler-Absent, Simmonds-Aye, Anderson-Aye, Hines-Absent, Long-Aye. The motion carried, 4-Aye, 3-Absent, 0-Nay VIII. Discussion Items IX. Board President s Prerogative A. Restroom/Concession Stand at Multi-Purpose Field. Two potential options for the location of the concession stand/restrooms are being explored: 1) use the existing plan; or 2) build a concession stand/restroom near the gate and use the existing concession stand as storage/team room. This discussion was tabled to the October board meeting when all members will be present. None X. Adjourn - With no further business to come before the Board, 7:42 p.m. it was moved by Randy Simmonds, seconded by Karen Anderson, to adjourn the meeting. President Middelkamp adjourned the meeting at 7:42 p.m. Scott Middelkamp Karen Anderson President, Board of Education Secretary, Board of Education Columbia Comm. Unit Dist. No. 4 Columbia Comm. Unit Dist. No. 4 6