The Board of Directors of GYC may, in their sole and absolute discretion, terminate the participation of any participant.

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1 GUTHRIE YOUTH CHEER ASSOCIATION Adopted this 4 th day of February, 2018 Formed and Incorporated: August 11, 2011 ARTICLE I NAME AND STATUS The name of the organization shall be the Guthrie Youth Cheer Association hereinafter referred to as GYC, a non-profit corporation organized and existing under the laws of the State of Oklahoma. GYC shall maintain its status in Oklahoma as a Not for Profit Organization. ARTICLE II PURPOSE The purpose of GYC shall be to create and maintain a cheerleading program for youth that teaches the fundamentals of cheerleading in an environment that stresses great sportsmanship, teamwork, responsibility and respect in the spirit of cheerleading. GYC is a community organization, responsible for supporting and cheering on the sidelines for Guthrie Little League Football Association (GLLF) and any other Guthrie Public Schools sporting event as permitted. ARTICLE III MEMBERSHIP 1. Members of GYC shall consist of and be open to one adult family member, (either one parent or guardian), representing each registered participant in the GYC program as of the annual registration deadline. Membership will also include coaches and members of the Board of Directors. Each family or individual can have a maximum of only one (1) membership for the purposes of voting at each annual meeting of the membership. 2. Voting: Each member of GYC, as defined in Article III, shall be entitled to one (1) vote at each annual meeting of the membership. 3. Participation: Any child living within or attending a public school in the Guthrie School District shall be eligible to participate in the grade appropriate GYC program(s) being offered. Each member of GYC is invited to attend the annual membership meeting of GYC and /or meetings of the Board of Directors to make suggestions regarding the administration and execution of GYC s program(s). (a) (b) (c) The Board of Directors of GYC may, in their sole and absolute discretion, terminate the participation of any participant. Participants must follow all rules. In addition, GYC and its Board of Directors reserves the right to open

2 registration to any child living outside the Guthrie city limits on a case by case basis. This is the activity of cheering on the sidelines for the athletes of Guthrie Little League Football Association GLLF. The typical season for GYC Cheer runs August mid November of each calendar year. Winter Cheer is an optional activity available to all athletes at Guthrie Youth Cheer wherein for an additional fee to participate, cheerleaders train/develop in a recital based setting. Participation in GLLF Cheer is not a prerequisite to participating in Winter Cheer. All requirements (time and financial) for Winter Cheer are determined on a year to year basis and subject to change. ARTICLE IV MEETINGS 1. Annual Meeting: GYC shall conduct an annual meeting of the members during the month of December at the conclusion of the official season. At this meeting, the members shall elect the Board of Directors, from a pool of volunteers who would like a position. The members of GYC shall conduct other business as shall come before the membership at the annual meeting. Written and/or electronic ( ) notification stating the place and hour of the Annual Meeting shall be delivered, posted or displayed no less than ten (10) days nor more than fifty (50) days before the date of the meeting. (a) During the Annual meeting, a calendar planning and budget shall be set for the next calendar year. 2. Special membership meetings may be held at any time the affairs of the organization necessitate such a meeting. A special meeting may be called by the President or by a majority vote of the Board of Directors. 3. Notice of a regular or special membership meeting shall be delivered not less than ten (10) days and not more than fifty (50) days prior to the date of the meeting. 4. The members in attendance shall constitute a quorum at a meeting of the organization. 5. Administration of the affairs of the organization may be conducted at any Regular or Special meeting that has been duly convened. ARTICLE V - OFFICERS AND DIRECTORS DUTIES 1. The Officers and Directors of the organization shall be: (a) President

3 (b) Vice-President (e) Recording Secretary (f) Treasurer (i) Coaches (one from each squad) (j) Board Advisor 2. The President of the organization shall: a) Preside at all Regular and Special Meetings. (b) Serve as spokesman of the association on all matters pertaining to the public. (c) Appoint all Committee Chairmen. (d) Be authorized to sign checks for payment of expenses. (e) Serve as a member of the Board of Directors and Ex-officio Member of all committees. 3. Vice-President (a) Succeed all powers and duties of the President during the President s absence. (b) Coordinate the Annual Meeting. (c) Coordinate any special meeting that may be required. (d) Coordinate all GYC news and announcements. (e) Serve as a member of the Board of Directors. 4. The Secretary of the organization shall: (a) Handle the general communications and correspondence between the Board of Directors and the membership. (b) Verify and approve the membership rolls. (c) Determines the eligibility status of each member. (d) Keep a true and accurate record of all meetings of the Board of Directors.

4 (e) Serve as a member of the Board of Directors. 5. The Treasurer of the organization shall: (a) Collect all monies on behalf of the organization and maintain an accurate record thereof. (b) Pay all expenses of the organization that have been approved by the Board of Directors. (c) Prepare statements correctly reflecting the financial condition of the organization for inclusion in the record of Board meetings. (d) Contract for an outside audit of the organization s previous year s financial records. (e) Prepare and file the organization s annual income tax return. (f) Serve as a member of the Board of Directors. 6. The Coaches shall: (a) Serve as a liaison between the Board of Directors and their squad members. (b) Shall provide any new cheer or routines to the Board of Directors for review. (c) Coach must provide: (i) List of squad parents and contact information. (ii) Calendar of Practice Schedules and locations. (d) Coaches can serve as Committee Chairman. (e) Serve as a member of the Board of Directors. 7. The Board Advisor shall: (a) Serve as the chairman of the Long-range planning committee. (b) Serve as the chairman of the Election Committee. (c) Oversee the distribution and collection of ballots for the election of the Board of Directors. (d) Record and certify to the President the results of the election.

5 (f) Shall serve as Squad Formation Chairman (i) All squads must be approved by the Board of Directors. (ii) No applicant can cheer on a squad more than 2 year their senior. (iii) Shall keep the official record of all squads and correspond with coaches. (e) Serve as a member of the Board of Directors. 8. Meetings of the Board of Directors: 1. Special meetings of the board may be called from time to time by the President, any Director, or any Parent no less than forty eight (48) hours notice to each director. Any business may be transacted at a special meeting of the Board. 2. A minimum of four shall constitute a quorum for a transaction of business. The act of majority of the Directors present at a meeting at which a quorum is present shall be the act of the Board of Directors. Notice of place, date and time of special meetings of the Board of Directors may be by telephone or in writing delivered to each Director personally or left at his residence address or usual place of business. Neither the business to be transacted nor the purpose of any special meeting need be stated in the notice. The directors may adjourn from any meeting from day to day. Attendance of a Director at any meeting shall constitute a waiver of notice of such meeting except when a Director attends a meeting for the express purpose of objecting to the transaction of any business because the meeting was not lawfully called or convened. ARTICLE VI - ELECTION OF OFFICERS At the annual meeting of GYC held each December, members of GYC shall elect a Board of Directors consisting of no fewer than five (5) nor more than (13) Directors. Members shall vote to fill each position on the Board. The candidate with the largest number of votes shall be declared the winner. Each member shall be entitled to one (1) vote for each position on the Board. The election is administered by the Election Chairman results are verified by the current President. 1. Non-voting Members of the Board: The Board may, in its discretion, select any other person or persons with an interest in GYC to become a non-voting member of the Board. 2. Nomination of Candidates for the Board: Within thirty (30) days prior to the Annual Meeting of the members, the Board of Directors will announce vacancies to the GYC Membership.

6 3. Nominations will be self-made by the members at the Annual Meeting and voted upon, with an election of the new Board of Directors. ARTICLE VII - TERMS OF OFFICE 1. The business and affairs of GYC shall be managed by the Board of Directors. All Directors shall hold office for a term of one year, from the date of their election until the election of their successor. Directors and officers of GYC shall not be liable for their actions undertaken in good faith. 2. A vacancy on the Board of Directors caused by resignation, ineligibility of membership, inability to fulfill the functions of office as defined herein or otherwise, may be filled either (1) by appointment at the next regular meeting of the Board of Directors by a majority of Directors in attendance, or (2) by election at a special meeting of members called for that purpose. Each successor Director shall be elected or appointed for the unexpired term of his predecessor in office and shall serve until his successor shall be elected. Any directorship to be filled by reason of an increase in the number of directors shall be filled by appointment at the next regular meeting of the Board of Directors by a majority of Directors in attendance. 3. Removal: All or any number of the Board of Directors may be removed from office by a vote of majority of the members of GYC present at a meeting duly called for the purpose whenever, in the judgment of such members, the best interests of GYC would be served. ARTICLE VIII - DUES AND ASSESSMENTS 1. The fiscal year of the organization shall begin January 1 st. 2. Dues / Registration: GYC s Board of Directors shall review the financial status of GYC annually. Upon review, it will be decided and voted upon whether participants are to be assessed dues in the form of registration fees, and if so the amount and payment date thereof. The Board of Directors may in its sole and absolute discretion, waive the payment of dues for any participant, or terminate the participation of any participant for non-payment of dues. In addition, refunds for registration due to change in participation will be issued only when request for registration refund is requested on or before the uniform/apparel fitting each June. Refunds beyond the June deadline, will be considered on a case by case basis at the discretion of GYC. 3. Dues / Other: All financial commitments / dues payable / purchases in appareluniforms to GYC are due by the deadlines assigned. Any financial assistance / arrangements needed for any reason, must be arranged through the current Board of Directors. Failure to make payments due by the deadline and/or late by more than 10 days of the deadline, are subject to additional late fees. GYC reserves the right to deny participation to any member wherein the financial obligations are consistently not met.

7 ARTICLE IX COACHES Coaches for all grade levels will be determined annually. GYC s Board of Directors will make selections for coaches by a process of application and interview, for each cheer season. Coaches will be required to attend every Board meeting during the active months of June through November. If that coach is unavailable, a substitute parent or assistant coach from that squad must attend. ARTICLE X COMMITTEES The President shall appoint the Chairman of the following committees: Fundraising, Homecoming, Nomination and Sponsorship Committees with board approval. The board shall establish areas of responsibility to be allocated amongst themselves, to include the maintenance of GYC equipment, publicity, scheduling of clinics, scheduling of games and practices, registration and uniforms, such other matters that are necessary. Each Committee Chairman shall serve for one (1) year or until their successors are appointed. The board may also create committees to report to the Board of Directors or specific board member on various matters relative to the affairs of GYC. 1. Sponsorship and Fundraising Committee Chaired by Treasurer: (a) (b) (c) (d) (e) (f) Solicit Sponsors To oversee and administer all sponsor forms and to report all monies to treasurer upon receipt. Responsible for providing current listing of sponsors with monetary donation contribution amounts and turning funds over to Treasurer if collected personally. Responsible for all GYC fundraising efforts, collection, and disbursement. Must provide Board with all fundraising ideas for approval. Responsible for turning in all funds and reports of such to Treasurer upon receipt. 2. Parade Committee Chaired by President: (a) To oversee the administration and process of the Homecoming Parade, 89ers Day Parade, and any other parade the Board votes to participate in. (b) Review and Distribute Permission Slips.

8 (c) Coordinate decorations for Floats (d) Communicate between the High School and GYC Board (e) Coordinate with GLLF and associations for homecoming events for youth Participants. 3. Community Service Committee Chaired by Vice President: (a) Responsible for community involvement ideas. (b) Once voted on and approved by the Board, responsible for implementation of community service ideas. ARTICLE XI SPONSORSHIP Sponsorship of any kind is always welcome at Guthrie Youth Cheer. We appreciate and are grateful for any assistance we may be subject to in successfully offering cheerleading to the youth of Guthrie. Guthrie Youth Cheer reserves the right to review / decide / control sponsorships when being considered / accepting from like businesses. GYC will not misrepresent nor be misrepresented wherein conflicts of interest occur or could occur by sponsorship. All decisions for sponsorship must be brought before the GYC Board of Directors, and discussed/voted upon by its Directors as presented by the Sponsorship Chairman. ARTICLE XII DISSOLUTION In the event of dissolution or final liquidation of GYC, after all outstanding claims and debts have been satisfied, the remaining property shall be distributed to the Guthrie High School Cheerleading organization, the Guthrie School District or such other nonprofit organization as may be selected by the Board of Directors. ARTICLE XIII - AMENDMENTS OF BY-LAWS A summary of all proposed amendments, repeals or alterations of all or any part of these By- Laws shall be given to the members of GYC, as specified in Article III, at least twenty (20) days prior to a membership meeting, called for the purpose of voting thereon. The By-Laws may be amended, repealed or altered in whole or in part by majority vote of the Board Members at which a quorum is present. ARTICLE XIV GENDER The masculine gender used herein shall refer to both men and women.