CENTRAL TEXAS CHAPTER OF CREDIT UNIONS MISSION STATEMENT

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1 MISSION STATEMENT The mission of the Central Texas Chapter of Credit Unions is to provide a channel of communication, not only between the credit unions and the Texas Credit Union League but also with each other. We are committed to create opportunities which will generate goodwill among our communities and to contribute worthwhile educational programs for the credit unions volunteers and employees.

2 Revised April 19, 1983 Revised October 21, 1997 PREAMBLE To further the Credit Union idea at the grass roots level, Chapters are organized. Association with the Texas Credit Union League and Affiliates and Credit Union National Association, Inc. provides an effective vehicle to improve communications, education, legislation and other matters of mutual interest and benefits. The Chapter is established to effect efficient coordination among Credit Unions, both State and Federal, large and small, as well as to serve the needs of the Credit Union Movement. ARTICLE I The name of this association shall be Central Texas Chapter of Credit Unions. ARTICLE II The purpose of this Chapter shall be: A. To promote interest and cooperation between Credit Unions throughout Central Texas. B. To assist the Texas Credit Union League and Affiliates in furthering the organization, support and development of credit unions within the Chapter. C. To disseminate information to Credit Unions from the Texas Credit Union League and Affiliates. D. To promote membership in the Texas Credit Union League and Affiliates and the Credit Union National Association, Inc. for the furthering of the Credit Union Movement. E. To exchange ideas and information of mutual interest concerning Credit Unions. F. To abide by the principles of the Texas Credit Union Code of Ethics and promote its adoption by Credit Unions. G. To combine resources for fundraising events as determined by elected officers. ARTICLE III MEMBERSHIP All Credit Unions (organized under the State & Federal laws) operating within the North Central Texas District shall be eligible for membership and entitled to one vote (to be designated by each credit union). Whenever matters relating to the League become a matter of business within this Chapter, only votes from Credit Unions which are members of the League shall be recognized. Page 1

3 ARTICLE IV DUES The fiscal year of the Chapter shall be the calendar year, January 1 through December 31. The rate of dues fore the calendar year shall be recommended by the Executive committee and voted on by the member Credit Unions present at the Annual Meeting; provided that it shall not be required to vote on the rate of dues in the event that it is the recommendation of the Executive Committee that the year of dues shall remain unchanged from the previous year. The payment of dues shall be on a voluntary basis with each Credit Union, and no Credit Union shall be excluded from participation the Chapter activities, except voting, because of failure to pay dues. The Executive Committee at their discretion may waive dues and extend full membership privileges in hardship case and / or smaller asset size Credit Unions. Article V Meetings Section 5 Section 6 Section 7 Regular meetings of the Central Texas Chapter shall be held monthly unless otherwise decided by the President. Special meetings may be called by the President, and shall be called by the President upon written request of five Credit Unions whose Chapter dues are current for the year. The President shall cause to be sent to each member, at least one week prior to such meetings, notices of regular monthly or special meetings. The notice of a special meeting shall contain a statement of the purpose for which such meeting has been called, and not business shall be transacted at such meeting which does not pertain to such purposes. Representation from five member Credit Unions shall constitute a quorum. All voting shall be either by raising of hands or secret ballot. Either method may be designated by the presiding officer or by the majority vote of members present, but all contested elections shall be by secret ballot. There shall be no voting by proxies, nor shall any one person represent more than one Credit Union. The annual Chapter Meeting shall be held at such time and place each year as the President may determine. In all matters not covered by the by-laws or the standing Rules of this Chapter, Robert s Rules of Order shall apply. ARTICLE VI ELECTIONS At least 120 days prior to the Annual Meeting, the President shall appoint a nominating committee of not fewer than three members from the Chapter. Page 2

4 Section 5 Section 6 Section 7 Section 8 To be eligible for election as an officer, a person must be employed by or is an official volunteer of a credit union which is a member of this Chapter. The duties of the nominating committee shall be: A. To select at least one (1) nominee for each vacancy to be filled, including any unexpired term vacancy. B. To submit a report of its nominees at the September meeting, with elections at the October meeting. C. To prepare ballots for the election. After the nominations by the nominating committee have been placed before the Chapter at the Annual Meeting, the President shall call for nominations from the floor. Nominations for District Officers and directors are taken from the floor at the Annual Meeting. When the nominations are closed, the vote shall be taken and the results shall be announced. If the vote is by ballot, it shall be the duty of the President to appoint tellers before the vote is taken. Only member credit unions present at the meeting shall be entitled to vote. A plurality vote shall constitute an election. Election of officers shall take place at the October Chapter meeting. Immediately after the election, a list of the slate of officers should be sent to the Texas Credit Union League Human Resource Development Department, no later than January 1. The term of Chapter Officers shall begin in January. Office shall begin immediately following the meeting at which the election occurred and continue until adjournment of the December meeting of the same year. Interim vacancies shall be filled by the remaining officers. ARTICLE VII OFFICERS AND THEIR DUTIES The officers of the Chapter shall be: A. President, Vice President, Secretary, Treasurer, Parliamentarian, and Auditor. These officers shall constitute the Executive Committee, with President as chairman. B. The Executive Committee may meet to act on emergency matters between regular Chapter Meetings upon call of the President. Report of this meeting shall be presented at the next regular meeting. The President shall: A. Preside at all meetings of the Chapter B. Appoint all standing committees and other committees as may be deemed necessary. C. Be ex-officio member of all committees except the nominating committee. D. Concur with the Treasurer on disbursements and sign checks for Chapter expenses in the absence of the Treasurer or inability of the Treasurer to act. E. Require an audit of the Chapter funds to be performed at least once each calendar year, preferably at change of office of Treasurer. F. Perform all other duties pertaining to the office. Page 3

5 Section 5 Section 6 Section 7 The Vice President shall perform the duties of the President in the event of the absence or inability of the President to act, and shall be the Chairman of the Program Committee. The Secretary shall: A. Keep minutes of all meetings of the Central Texas Chapter. B. Maintain a current roll of all Credit Unions in the Chapter C. Perform such other duties as may pertain to the office. The Treasurer shall: A. Have charge and custody of and be responsible for all funds and securities of the Chapter. The Treasurer shall receive and give receipts for monies due and payable to the Chapter from any source whatsoever and deposit all such monies in the name of the Chapter in such bank or other depositories as shall be selected by the Executive Committee and for these purposes keep and maintain a complete record of all receipts and disbursements. B. The Treasurer shall pay all mandatory obligations of the Chapter promptly when due. C. The Treasurer shall submit a financial report and / or balance sheet at each meeting of the Chapter. D. The Treasurer may be required to be bonded in an amount to be determined by the Executive Committee; provided that the expense of such bond be paid from Chapter funds. E. The Treasurer shall perform all other duties pertaining to the office. It shall be the duty of the Parliamentarian to rule on any questions of parliamentary procedure. It shall be the duties of the Auditor to audit all records of the chapter at least once annually and furnish a report thereof to the members within 30 days after such audit. ARTICLE VIII COMMITTEES Standing committees of this Chapter shall be: A. Nominating B. Program C. International Credit Union Day Special Committees may be appointed when deemed necessary. ARTICLE IX CHAPTER RECORDS Secretary and Treasurer reports may be destroyed after five (5) years, as authorized by the Executive Committee. Page 4

6 ARTICLE X AMENDMENTS These by-laws may be amended by a two-thirds vote of the member credit unions present at any regular meeting of the Chapter, provided notice shall have been given at the previous meeting or in writing at least thirty (30) days prior to the vote on the proposed amendment. STANDING RULES The following Standing Rules may be suspended, rescinded or amended by a majority vote at any meeting of the Chapter or of the Executive Committee. 1. The Order of Business Shall Be: A. Call to Order B. Presentation of Minutes and Report of the Secretary C. Report of the Treasurer D. Communications not requiring action E. Report of the Standing Committees F. Report of the Special Committees G. Report of the Texas Credit Union League and Affiliates H. Unfinished Business I. New Business 1) Communications Requiring Action 2) Elections 3) Other New Business J. Program K. Announcements L. Adjournment Page 5

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