Proceedings of the Board of Education Community Unit School District No. 5 Regular Meeting of September 19, 2012

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1 Proceedings of the Board of Education Community Unit School District No. 5 Regular Meeting of September 19, 2012 The Board of Education of Mt. Olive Community Unit District #5 met in regular session on Wednesday, September 19, 2012 in the Superintendent s office. The meeting was called to order at 7:03 p.m. by President Baum. Present were Baum, Heeren, Kernich, Pastrovich and Sievers. Thimsen arrived at 7:04. Others present were Superintendent Murphy, Principal Smith, Secretary Bruch, Jeff Rabida, John Hanafin, Ken Loy, Kelly Titsworth, Mary Griffel, Marcia Schulte, Julie Wargo, and Julie Heyen Motion by Sievers, seconded by Pastrovich to adopt the agenda with additions of F, G, H, and I and approve the Minutes of the Regular Board Meeting of August 15, All ayes. Motion carried. Under recognition, comments, and correspondence from the employees and the public: Mr. Murphy read a Resolution of Recognition for the students who achieved an Exceeds on the PSAE test in April Students recognized were Jarrett Borrowman (Math, Science), Blake Bywater (Science), Nicholas Jubelt (Math, Science) Zachary Murphy (Reading), Alicia Rademacher (Reading) and Cole Salantai (Math, Science and Reading) Motion by Baum, seconded by Sievers to approve the Resolution of Recognition for the students who achieved an Exceeds on the PSAE test in April All ayes. Motion carried. Motion by Kernich, seconded by Sievers to pay the bills as presented. Roll call: 6 ayes, 1 absent. Motion carried. Financial Report for August 2012: Mr. Murphy reported that the Education Fund has a balance of $795, due to local property tax money coming in. The Building Fund has a balance of $540, The Transportation Fund has a balance of $149, The transportation bills will reflect a full months payments starting next month. Total Operating Fund balance is $1,596, Budget Report for August 2012: The budget report shows we have received 12% of revenues and expenses are at 7%. In early July we received some categorical funds from last fiscal year. All of the local tax money should be in my November and then it will start to level out. After that the General State Aid payment will be our main revenue source. We are expecting GSA payments to be $86,000 for 22 payments as opposed to $102,000 for 21 payments last fiscal year. Revenues are above average at this point and expenses are below the medium average and we hope to keep it there. Over 80% of our expenses are salaries, so when we have a three payday month, it will bring the expenses up. The Education Fund has brought in 22% of revenue and paid 15% out in expenses. The O&M Fund has brought in 45% of revenue and paid out 7% in expenses. We had to purchase a freezer unit which will be in next month s bills. The Maintenance Grant for $70,000 has been budgeted in the O&M fund. Expenses for this will start to occur in the next few months. The Bond and Interest Fund has received 30% of revenues with 4% of expenses going out. The last payment for the 2004 bond issue of $41,000 will be paid off. The camera and computer lease has been paid off leaving only the copier lease coming out of the bond and

2 interest fund. The transportation fund shows receiving 22% of revenues and expenses are at 4%. The IMRF fund has received 52% of revenue with 13% of expenses going out. Motion by Baum, seconded by Kernich, to approve the Financial Report and Budget report for August Unfinished Business: Motion by Baum, seconded by Heeren, to approve School Board Policy 5:125. Roll call: 6 ayes, 1 absent. Motion carried. New Business: Motion by Heeren, seconded by Thimsen, to approve the budget for fiscal year Roll call: 6 ayes, 1 absent. Motion carried. Motion by Kernich, seconded by Sievers, to amend the school calendar s School Improvement Day from November 2 nd to November 9 th. All ayes. Motion carried. The board discussed the waiver allowing employees who live outside the district to bring their children to Mt. Olive CUSD #5 without tuition costs. The board will have a public hearing next month then the waiver can be turned in to the legislature. The legislature will address the waiver in February. Motion by Pastrovich, seconded by Kernich, to adopt a Section 125 Flexible Benefits Plan with American Fidelity for the employees of Mt. Olive CUSD #5 to be effective on September 1, All ayes. Motion carried. Mr. Kenneth Loy, CPA, addressed the board regarding the fiscal year 2012 audit. He mentioned that the district had a clean audit and was in compliance. The Education Fund ended the year with a balance of $531,492. State revenue was down $330,000. The district received $650,000 less Federal and State funds. Regarding property taxes, which is a big source of funding, Mr. Loy mentioned that we will have a lower levy this year in the Bond and Interest Fund since we only need $41,000 more to cover the last bond payment. The EAV came in at $35,142,197. The District s rating was 3.45 which dropped to a review status from a recognition status because of deficit spending and a lower cash balance in the Education Fund. Since state and federal funds went down, local funds had to pick up 3% more of the spending. The budget did not have to be amended last year since everything fell within 10% of the original estimates. Mr. Thimsen asked Mr. Loy if it is a good to have no bond issues outstanding. Mr. Loy explained that it is good to keep some bonding issues to keep tax rate stability. Thimsen also asked about the interest rates on bonds and Mr. Loy stated that he believed them to be between 3% and 5%. The per capita amount went up to $8,237. The reason for the significant increase was because the State has cut back on funding programs and the district s enrollment has gone down. The District is required to produce a Deficit Reduction Plan to be submitted to the State Board of Education since the annual loss was three times the amount of cash on hand. Eighty percent of the district budget is salaries.

3 Motion by Heeren, seconded by Sievers, to approve the annual financial report as presented by Kenneth Loy, Certified Public Accountant for the fiscal year ending June 30, Motion by Baum, seconded by Thimsen, to approve developing a district wide school improvement plan through Rising Star. All ayes. Motion carried. Motion by Kernich, seconded by Pastrovich, to approve Tina Korunka as an unpaid medical trainer for the Jr. High Ladies Basketball for school year. Roll call: 6 ayes, 1 absent. Motion carried. Motion by Baum, seconded by Kernich, to approve the Mt. Olive CUSD #5 compensation report to be submitted to the ROE and displayed on the district website. Roll call: 6 ayes, 1 absent. Motion carried. Motion by Kernich, seconded by Sievers, to accept Julie Cox s letter of resignation as cheer coach as of September 14, Roll call: 6 ayes, 1 absent. Motion Principals Reports: Superintendent s Report: Mr. Smith reported that it has been very busy with school getting started. The PTA fundraiser started September 7 th and school pictures are September 11 th. The WATCHDOG program started last week. Mrs. Griffel and Mr. Martin did a nice job putting the WATCHDOG program together. Bus drills and fire drills are this week. Mr. Smith said they are busy entering data from AIMSWEB and ISATS that are coming in and are busy making plans for intervention and curriculum as the year goes on. The Solar Panels have been going in and should be wrapping it up tonight as far as the hardware part goes. Our technology person will come in and install the software to monitor the electricity the solar panels are generating. The ICARE volunteer program for reading in the lower grades will meet at 6 p.m. Tuesday. The county institute will be the first week in October and will be online this year with streaming videos. They will cover the new evaluation laws. In sports both softball and baseball has wrapped up their seasons. The softball ended with a 13-3 record and the baseball team won one game. They both lost really close games in Regionals. Girls basketball started last night and both 7 th and 8 th graders won against Southwestern. Boys basketball doesn t start until October. Speech practice starts next week with 14 kids out for speech. Mr. Schuricht was not present at the meeting. Mr. Murphy delivered his principal s report. Mid-Term Reports were mailed Monday for all students receiving a letter grade of D or F. Cheerleaders will be having a lock-in for Homecoming on September 22. They will be decorating the school and town. Homecoming is next week. Students have dress-up days throughout the week. Spirit stick completion will begin on Monday. Powderpuff football games will be on Wednesday,

4 September 26 starting at 6:30. The bonfire will be at the conclusion of the championship game. There is a home volleyball game on Tuesday against Alton Marquette. Homecoming parade is on September 28 th at 4 p.m. Queen Coronation is at 6:50. The game is against Bunker Hill at 7:00 p.m. with the dance following the game until 11 p.m. Student Council is sponsoring the Powederpuff football games. They are collecting nonperishable food items as the cost of admission. All items collected will be given to the local food pantry. Student Council is also hosting the Kaskaskia District of Student Council s Hospitality Night on Wednesday, October 24 for all schools in the area. Seniors will be attending the Capital Area Education Fair in Springfield in October. Mrs. Haenel and Mrs. Anderson are taking the seniors to see Les Miserables at the Fox Theater on October 25 th thanks to a grant from the Academic Foundation. Three high school students will have their work on display at the Staunton Art Fair this weekend. Their art will be competing with neighboring schools for cash prizes. Pep Club Magazine sales begin this week. October 11 th is picture retakes. Journalism class will have the 1 st edition of this school year s Cats Connection in the Mt. Olive Herald next week. It will appear the last week of every month. This year it will include some Junior High/Elementary news. The high school is piloting a new reading program in to all Junior s called Read Live. It focuses on vocabulary, predicting, fluency, reading, comprehension, and summarizing. The 3 rd annual Volley for the Cure game against Gillespie will be October 11 th. The volleyball team is selling t-shirts for the event and getting sponsors for the back of the shirts. All money raised will be donated to the Susan G. Komen Foundation. Also in volleyball news, Mt. Olive High School will be hosting the IHSA Regional this year. The regional will be played the week of October 24 th. Superintendent s Report: Informational Items: Mr. Murphy reported that the non-certified union presented a letter of demand to bargain. A meeting needs to be scheduled to begin the process. Sievers and Brunnworth are on the negotiating committee. Mr. Murphy thanked Mrs. Griffel, Caveny and Haenel for doing an outstanding job with the Rising Star program. Regarding Unfair Labor Practices, Mr. Kernich asked what the cost will be to defend the unfair labor practice issues. Mr. Murphy stated that it will cost thousands of dollars, and there are two separate issues. He stated that 95-99% of all unfair labor charges proceed through to hearings which cost a lot of time and money. A salary list for the internet and ROE office has been accepted. The Maintenance Grant has been accepted for a $50,000 matching grant. This grant will be used

5 to upgrade heating and cooling units in the high school. An architect will be needed to develop a design. Dave Loyet was the last architect used. The architect makes out the exact specs needed to put the project out to bid. There was discussion regarding the architect and architect fees. Mr. Rabida stated that he hasn t worked with any other architect and he has had no problem with them. The board would first have to determine an architect. The board instructed Mr. Murphy to compare rates from several architects. Loyet has replaced 4 or 5 units already and this project would be finishing up on the rest of the units. Motion by Heeren, seconded by Sievers to enter into Closed Session at 8:10 p.m. for the following purposes as allowing under the Illinois Open Meetings Act (5 ILCS 120/1 et seq.): Discussion of the appointment, employment and dismissal of employees of the public body and collective negotiation matters between the public body and its employees or their representatives. Roll call: 6 ayes, 1 absent. Motion carried. Motion by Baum, seconded by Thimsen to return to open meeting at 8:45 p.m. Roll call: All ayes. Motion carried. Motion by Pastrovich, seconded by Baum to adjourn at 8:45 p.m. All ayes. Motion carried. President Secretary