Rural Vista USD 481 Board of Education Regular Board Meeting July 8, 2013 Hope, KS 7:00 p.m.

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1 Rural Vista USD 481 Board of Education Regular Board Meeting July 8, 2013 Hope, KS 7:00 p.m. Unofficial minutes until approved by the Board of Education. Board Members Present: Daryl Ash, Jim Barten, Larry Goracke, Vicki Gruber, Jess Hopper, Mike Jacobson, Theresa McCreath Others Present: Superintendent Ralph Blevins, Principal Mike Teeter (Hope), Joan Anderson (Board Clerk), Joann Kahnt (The Prairie Post), J R Sparke (The Abilene Reflector-Chronicle), Paula Ash Call to Order The USD 481 Board of Education meeting was called to order by President Jim Barten at 7:00 p.m. New members were welcomed. Election of Officers Nominations were taken from the floor for President. Theresa McCreath nominated Jim Barten. Larry Goracke seconded the nomination. There were no other nominations, so nominations ceased. Jim Barten was elected President for the school year with a vote of 7-0. Nominations were taken from the floor for Vice-President. Vicki Gruber nominated Theresa McCreath. Larry Goracke seconded the nomination. There were no other nominations, so nominations ceased. Theresa McCreath was elected Vice-President for the school year with a vote of 7-0. Theresa McCreath moved to accept Joan Anderson as the Board Clerk and Barb Stroda as the Treasurer. Vicki Gruber seconded the motion. Consent Agenda Vicki Gruber moved to approve the consent agenda. Theresa McCreath seconded the motion. Adoption of July Meeting Agenda It was recommended that Emilia Prickett, Elisha Prickett, and Christina Prickett be added to the list of out of district students. Under appointments, it is recommended to move Charelle Schneider from district pre-school teacher to 3 rd grade teacher at Hope and to approve Cassie Francis as the district pre-school teacher. Larry Goracke moved to adopt the July meeting agenda with the additions noted. Theresa McCreath seconded the motion.

2 Public Presentation No one present wished to address the board during the citizen s open forum. The board clerk read a thank you card from John and Vicki Gruber. There was no governmental relations report. Board of Education Vicki Gruber moved to adopt the following resolution: GENERAL ACCEPTED ACCOUNTING PRINCIPLES (GAAP) WAIVER RESOLUTION WHEREAS the USD 481 Rural Vista, Dickinson County, Kansas, has determined that the financial statements and financial reports for the year ending June 30, 2014 if prepared in conformity with the requirements of K.S.A a(a) are not relevant to the requirements of the cash basis and budget laws of this state and are of no significant value to the Board of Education, or the members of the general public of the USD 481 Rural Vista Schools and WHEREAS there are no revenue bond ordinances or other ordinances or resolutions of the municipality which require financial statements and financial reports to be prepared in conformity with K.S.A a(a) for the year ending June 30, NOW, THEREFORE BE IT RESOLVED, by the Board of Education of USD 481 Rural Vista, Dickinson County, Kansas, in regular meeting duly assembled this 8 th day of July, 2013, waives the requirements of K.S.A a(a) as they apply to USD 481 Rural Vista, Dickinson County, Kansas for the year ending June 30, BE IT FURTHER RESOLVED that the Board of Education shall cause the financial statements and financial reports of USD 481 Rural Vista, Dickinson County, Kansas to be prepared on the basis of cash receipts and disbursements as adjusted to show compliance with the cash basis and budget laws of this State. Theresa McCreath seconded the motion. Theresa McCreath moved to adopt the following resolution: RESOLUTION TO ESTABLISH HOME RULE BY BOARD OF EDUCATION WHEREAS, the Board of Education of Unified School District No. 481, Dickinson County, Kansas, has determined that the exercise of powers granted by the legislature is of benefit to the board and local patrons; and WHEREAS, Kansas law authorizes the board to transact all school district business;

3 and WHEREAS, the board intends to adopt policies that the board deems appropriate to perform its constitutional duty to maintain, develop and operate local public schools; and WHEREAS, the board acknowledges that the power granted by law shall not be construed to relieve the board from any obligations to comply with state law; and WHEREAS, the board acknowledges that the powers granted by law and this resolution shall not be construed to relieve any other unit of government of its duties and responsibilities prescribed by law; and WHEREAS, the board acknowledges that the powers granted by law do not create any responsibility on the part of the district to assume the duties or responsibilities that are required of another unit of government; NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 481, Dickinson County, Kansas, that the board shall exercise the power granted by law and by this resolution. ADOPTED by the Board of Education of Unified School District 481, Dickinson County, Kansas, the 8 th day of July, Mike Jacobson seconded the motion. Larry Goracke moved to adopt the following resolution: RESOLUTION TO RESCIND AND ADOPT POLICIES NOW, THEREFORE BE IT RESOLVED, by the Board of Education of Unified School District 481, Dickinson County, Kansas, in a regular meeting duly assembled this 8th day of July, 2013, that the Board of Education rescind all policies established during the previous year and adopt all current written policies as those that will govern the district for the school year. Theresa McCreath seconded the motion. Theresa McCreath moved to adopt the following resolution: RESOLUTION TO ESTABLISH ACTIVITY FUND WHEREAS, the Board of Education of Unified School District No. 481, Dickinson County, Kansas, has determined that the creation of an activity fund is an efficient method to pay expenses for student activities; and

4 WHEREAS, Kansas law authorizes the establishment of school activity funds; NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 481, Dickinson County, Kansas, that activity funds designated as the White City School Activity fund and the Hope School Activity Fund are created for the purpose of receiving and expending funds for student activities including athletics, music, forensics, dramatics, and other board-approved student extra-curricular activities. The White City School fund shall be administered by Principal Kate Robinson and the Hope School fund shall be administered by Principal Mike Teeter. The respective school secretaries shall keep a record of all receipts and expenditures of their respective funds and shall prepare and file with the board a statement showing all receipts, expenditures, and balances at the end of each month and at the end of the school year. Any person authorized to administer an activity fund shall be bonded by the school district. Funds in the activity fund shall remain district funds, but shall not be considered school money for purposes of K.S.A (d) and the provisions of K.S.A (b) shall not apply. ADOPTED by the Board of Education of Unified School District No. 481, Dickinson County, Kansas, the 8 th day of July, Vicki Gruber seconded the motion. Jim Barten moved to accept Daryl Ash as the governmental relations representative. Theresa McCreath seconded the motion. Theresa McCreath moved have Vicki Gruber remain the PDC representative. Larry Goracke seconded the motion. Larry Goracke moved to have Aldrich and Company CPA s and Consultants, LLC be the school auditor for the coming year. Vicki Gruber seconded the motion. Theresa McCreath moved to have Principals Mike Teeter and Kate Robinson remain the truancy officers at their respective schools. Mike Jacobson seconded the motion. Larry Goracke moved that the board clerk, Joan, be designated as the KPERS representative. Theresa McCreath seconded the motion.

5 Theresa McCreath moved to keep the superintendent as the asbestos coordinator, food service representative, freedom of information officer, homeless and migrant student liaison. Vicki Gruber seconded the motion. Vicki Gruber moved that the superintendent retain the jobs of Title IX and Section 504 coordinator, hearing officer for the school lunch program, representative for Title I, Title VI, and PL 874. Theresa McCreath seconded the motion. Mike Jacobson moved to have Larry Goracke retain the job of Smoky Hill alternate. Vicki Gruber seconded the motion. Theresa McCreath moved that the district continue to utilize the early payment plan which allows the district to pay bills without receiving penalties and take advantage of discounts. Vicki Gruber seconded the motion. Theresa McCreath moved to adopt the section 125 flexible fringe benefit plan for employees effective October 1, Vicki Gruber seconded the motion. Larry Goracke moved to establish the petty cash limits as presented (school entry fees - $3500, each principal $150, each school secretary - $500, superintendent/clerk - $300). Mike Jacobson seconded the motion. Theresa McCreath moved to maintain the district office credit card limit at $6000 and each principal credit card limit at $2000. Larry Goracke seconded the motion. Larry Goracke moved to establish the mileage reimbursement rate a $.40 per mile. Theresa McCreath seconded the motion. Vicki Gruber moved to set the school year at 1,116 hours. Theresa McCreath seconded the motion. Theresa McCreath moved that the district continue to use First National Bank of Hope, Central National Bank in White City, and Citizens State Bank & Trust Company of Woodbine as the district s depositories. Larry Goracke seconded the motion. Discussion was held.

6 Vicki Gruber moved to adopt the Abilene Reflector as the official newspaper and continue to submit items to the Prairie Post and the Herington Times. Larry Goracke seconded the motion. Superintendent Blevins presented the budget to the board. Discussion was held. Theresa McCreath moved to grant the district office permission to publish the budget and the set the budget hearing date as August 12 th at 6:45 p.m. at White City. Jess Hopper seconded the motion. Old Business Superintendent Blevins presented the following summer projects to the board: Conference room at White City Weight rooms at White City and Hope Install metal shields over gas pipes at White City Discussion was held. The bids presented to the board were from David Stroda. Consensus of the board was to allow David to do the weight room projects, but to get a bid from Guimonds on the other two projects. The superintendent would be allowed to accept the cheapest bid in order for the work to be finished before school starts. Superintendent Blevins informed the board the he had put out bids for a 53 passenger Thompson and Bluebird bus. He informed the board that the district would wait on purchasing a bus because neither company came up with the appropriate specifications. He also informed the board that one of the smaller handicapped buses would have three seats added. That bus would also be painted white so a person could drive it without having a CDL. New Business The lunch program was discussed. Jess Hopper moved to approve the 2014 Lunch program agreement addendum. Vicki Gruber seconded the motion. The following KASB policies were presented to the board for the first reading: BBC, FC, GAAE, GAAF, GACCA, GANA, GAOC, GAOF, IIBGA, IIBGC, JBC, JCDAA, JDDC, JGEC, JGFF, JRB, KGC, KGD, and KN. Vicki Gruber moved to approve conditionally the out of district students listed (White City: Cheyenne Larson, Mitchell Brock, Cody Brown; Hope: Emilia Prickett, Elisha Prickett, Christina Prickett). Mike Jacobson seconded the motion. Larry Goracke moved to accept the resignation of Susannah Hutchinson and access a penalty of $800. Jess Hopper seconded the motion. Theresa McCreath moved to accept the appointments as presented (Sarah Steimel-Ryder WC English Teacher, WC forensics, WC HS scholars bowl; Darby Jones WC JH Asst. football

7 coach, WC JH head boys basketball coach, WC JH track, WC sophomore class sponsor; Richard Claypool WC bus driver; Joe Williams substitute teacher; Charelle Schneider move from Pre-school teacher to Hope 3 rd grade teacher; Cassie Francis District Pre-school teacher). Vicki Gruber seconded the motion. Superintendent Blevins presented costs for technology purchases for pilot programs in the 6 th, 7 th, & 8 th grades and the high school science. The cost from Direct Technology Group for the White City computer lab is $16,455. The cost from Apple Inc. for the Hope pilot program is $19,699. The cost from Apple Inc. for the White City pilot program is $10,814. Discussion was held. Vicki Gruber moved to approve the technology pilot purchases. Theresa McCreath seconded the motion. Motion Carried (Larry Goracke & Jess Hopper opposed; Daryl Ash abstained) Negotiations At 8:28 p.m., Theresa McCreath moved that the Board of Education, Superintendent Blevins, and Principal Teeter go into executive session for the purpose of discussing negotiations; and that the board would return to the open meeting at 8:45 p.m. Vicki Gruber seconded the motion. The Board of Education returned to the open meeting at 8:45 p.m. Theresa McCreath and Vicki Gruber wanted to set up a meeting with the teacher s negotiating team on July 17 th, at 6:00 p.m. at the White City School. Superintendent Blevins would contact the lead negotiating teacher to make the arrangements. Adjournment Vicki Gruber moved to adjourn. Jess Hopper seconded the motion. The meeting adjourned at 8:47 p.m. Jim Barten, President Joan Anderson, Board Clerk Approved: